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Medecins Sans Frontieres (MSF) is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, natural disasters and exclusion from healthcare. MSF offers assistance to people based on need, irrespective of race, religion, gender or political affiliation. We are recruiting to fill the position below: Job Title: Liaison Officer Location: Abuja Contract: Initial 6 - 12 months contract, renewable Main Purpose

  • Give support to external administrative work and to the coordination team in obtaining working/travel permits, as well as all official contacts, procedures and importation of goods, according to local and international laws and MSF procedures, in order to ensure the smooth running of MSF activities.
Job Description
  • Together with the HR Co, ensure that all MSF staff has applied and obtained on time any visa, stay, travel or working permits in the mission country according to needs, and keep information on legal, administrative procedures
  • Maintain the support travel service in HQ informed about ongoing processes, specific situations or changes in the procedures related to visas, working permits, etc…
  • Establish and maintain professional contacts with relevant authorities, depending on the context and the needs of the mission.
  • Arrange meetings related to administrative issues for the Head of Mission or the HRCO as well as attend them.
  • Keep a complete and updated detailed list of all useful contacts in the Country/Mission with names, telephones, addresses and other relevant details.
  • Ensure, together with the MCT members that all MSF activities are running lawfully and in agreement with the Memorandum of Understanding in all administrative or customs related issues and inform about any possible risks or problems.
  • Know all the procedures that MSF needs to follow in order to import goods from any country and assist the mission in following these procedures, in cooperation with the LogCo and the logistic department of the mission.
  • Follow up clearances of MSF cargos and informs about any possible planned or extraordinary needs.
  • Ensure that no illegal money is paid to any authorities or any individual, promoting and sharing MSF principles and values at all levels.
  • Keep all documentation and files updated, properly filed and easily accessible for the internal users.
Requirements
  • Education Degree/Diploma in Administration or Communication related studies desirable.
  • Experience Essential previous experience of at least one year in related relevant positions, in MSF or other NGOs.
  • Languages English is mandatory, local language desirable.
  • Knowledge: Essential computer literacy (word, excel and internet)
Competencies:
  • Results.
  • Teamwork.
  • Flexibility.
  • Commitment.
  • Stress Management.
Remuneration Monthly Gross salary of N189,000. (One hundred and eighty nine thousand naira only). Job Title: Base and Facilities Officer Location: Abuja Contract: Initial 6 - 12 months contract, renewable Main Purpose
  • Carrying out or supervising all maintenance logistics activities in the base (vehicles, fuel consumption, and local infrastructure) according to MSF standards and protocols in order to have the material, infrastructure and vehicles in optimal running conditions
Job Description
  • Planning vehicles movements, tracking individual trips, and ensuring implementation of security measures
  • Tracking consumption of supplies, fuel, lubricants, used in different facilities (office, house, store, etc.).
  • Checking the maintenance of the various open spaces (gardens, courtyards…) and ensuring that domestic waste is correctly discarded
  • Checking and ensuring the maintenance of MSF premises and facilities, as well as the general water supply, electrical, walls, ceilings ect. and security conditions. In this sense, making inspection visits to assess the rehabilitation needs of facilities.
  • Performing maintenance of logistics equipment for cold chain, energy, IT and radio communications, in particular:
    • Inventories and the reallocation of equipment.
    • Renewing the authorization to use radio material with local authorities.
    • Checking the quality of the work carried out on generators and electrical installations.
    • Preparing orders for his sector activity, do the follow-up, and checking their proper reception and state.
    • Carrying out local purchases and ensuring that the line manager is aware of any problems linked to the quality or availability of the items to be purchased.
    • Participating in trainings at the request of the line manager
Requirements
  • Education Technical Diploma or Degree required.
  • Experience Experience with MSF or similar position out of MSF.
  • Languages English is mandatory, local language desirable.
  • Knowledge Essential computer literacy (word, excel) and radio equipment user-knowledge.
Competencies:
  • Results.
  • Teamwork.
  • Flexibility.
  • Commitment.
  • Stress Management.
Remuneration Monthly Gross salary of N 189,000. (One hundred and eighty nine thousand naira only). Note:
  • Please make sure to submit your application on or before this date.
  • Only successful applicants will be called for interview.
  • No monetary transactions, neither demands of favours in kind, nor other types of favouritism will be tolerated in the recruitment process.
  • MSF reserves the right to refuse hiring of a candidate having benefited from such acts. All illicit demands of these types may be pursued through the judicial system.
How to Apply Interested and qualified candidates should send their copies of qualifications and a cover letter with contact details to the MSF Admin’ Office in Abuja CV's to: [email protected] with Ref. Liaison Officer 2017 (“Application Box” at the Watchmen Desk) Or No 26 Olu Agabi Close, Life Camp, Abuja.   Application Deadline: 31st May, 2017.