Job for a Finance Officer at The Health Initiatives for Safety and Stability in Africa

The Health Initiatives for Safety and Stability in Africa (HIFASS) is a
Non-Government Organization (NGO) incorporated in October 2007 to
provide strategic workforce that supports manpower needs of Military
Facilities in Nigeria. HIFASS was primarily established as a continued
effort of the Nigeria
Ministry of Defense Health services to provide
strategic manpower needs of the Military health facilities so as to meet
the health needs of Military personnel, their families and the
population around military health facilities, especially for the control
of HIV epidemic and other related diseases.

We are recruiting to fill the position below:

Job Title: Finance Officer – Project
Reference: HIFASS-LOPIN 3
Location: Abuja
Work Hours: Full-Time 40 hours/week
Job Description

  • Health Initiatives for Safety and Stability in Africa (HIFASS) –
    Local OVC Partners in Nigeria (LOPIN3) which started in August 2014 is
    a five year PEPFAR/USAID funded project implemented in Cross River and
    Ebonyi states.
  • The project works with LGAs, communities, households and
    families where children are orphaned or made vulnerable due to HIV/AIDS
    and other disabilities.
  • LOPIN 3 works within the context of overall goal of “Mitigating the Impact of HIV/AIDS on Children and Households”
  • The project is implemented by a consortium of 3 local
    organizations with HIFASS as the lead partner and others including,
    People-to-people Health Foundation Nigeria (PPHFN), Calabar
    Arch-Diocesan Action committee on AIDS (CAACA) and Catholic Diocese of
    Abakaliki Succour and Development Services Initiatives (SUCCDEV).

Basic Fuction

  • The role of the Finance Officer is to assist the Managing
    Director in providing complete financial services as dictated by HIFASS
    Broad program operating contractual obligations, donor requirement and
    Nigerian regulations. S/He will administer and maintain comprehensive
    reporting and budgeting systems.
  • Provide HIFASS management and other partnering organizations
    with timely financial information to enable all levels to make timely
    operational decisions.
  • These services may include, but are not limited to, appropriated
    dollar funds available for administration and technical program
    purposes, budget preparations, financial reporting & control,
    forecasting and analysis, income management, financial reporting to
    partners, annual accounts preparation, payroll management, staff salary
    evaluation & development.
  • This also includes covering a variety of payment activities with
    respect to: employees’ salaries, allowances and deductions, sub grants
    and other funds as required.
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Essential Job Functions, Duties and Responsibilities

  • Manage HIFASS-LOPIN 3 Main Accounts;
  • Work with HR Manager to process staff payroll, remit taxes and make other statutory/government contributions;
  • Monitor lodgement of HIFASS-LOPIN 3 advance from USAID and post same into Quickbooks;
  • Provide support to prepare annual and quarterly work plans and budgets in consultation with the programme manager;
  • Liaise the day to day banking transactions including cash deposit and withdrawals;
  • Maintain accurate and complete records of all accounting files,
    track and follow -up on advances and ensure timely reconciliations;
  • Maintain adequate filing storage and retrieval systems
  • Post various transactions into Quickbooks and perform monthly Bank Reconciliation;
  • Develop and maintain a compensation structure and benefit policy which support the organization’s goals and financial strategy;
  • Perform month-end closing and year-end duties such as annual
    filings, donor monthly/quarterly/annual reports, inventory lists, etc;
  • Provide support to staff as regards finance issues and assisting internal/external auditors with queries.
  • Check all expense supporting documentation to ensure compliance
    with organisation policies and related law, prior to obtaining
    approvals and payment processing
  • Assist to manage annual audit exercise and periodic Financial Reviews;
  • Ensure compliance to all the provisions of guidelines regarding financial management and sub contract;
  • Perform any other duties as assigned.

Job Specification

Minimum Education/Training Requirement:

  • Degree or Higher Degree in Accountancy or related discipline.
  • Experience in administrative support, posting financial data to
    ledgers, preparing invoices, billings and/or vouchers, reviewing and
    maintaining account balances.
  • Must be an Associate Member of ICAN or ACCA or other relevant Professional qualifications.

Prior Work Experience:

  • Minimum of 3 – 5 years post NYSC, previous experience working
    with NGOs and International Donor-Funded program will also be added
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Knowledge, Skills and Abilities:

  • Strong Numeracy Skills
  • Strong Budgeting and Financial Analysis Skill
  • Knowledge of OMB Circulars
  • Knowledge of Auditing principles and practices
  • Attention to detailed and ability to meet deadlines
  • Maintain high level of Confidentiality.
  • Excellent Reporting Skills
  • Ability to use Spreadsheet and Data Base Softwares and Knowledge
    of financial and accounting software applications (preferably

How to Apply
Interested and qualified candidates should send their Cover letters and
Resumes and additional certificates that supports or addresses the
requirements listed for the position to “The Human Resources Manager
(HIFASS)” via the e-mail: Please submit all attachments in Word or PDF formats (Cover Letter and Resume as a single file).

Note: Only shortlisted candidates will be contacted for an interview.

Application Deadline  21st June, 2017.

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