Jobs
Latest Jobs in Abuja at Premiere Urgence Internationale (PUI)
Premiere Urgence Internationale (PUI) is a non-governmental, non-profit, non-political and non-religious international aid organization. Our teams are committed to supporting civilians’ victims of marginalization and exclusion, or hit by natural disasters, wars and economic collapses, by answering
their fundamental needs. Our aim is to provide emergency relief to uprooted people in order to help them recover their dignity and regain self-sufficiency.
We are recruiting to fill the vacant positions below:
Job Title: Logistics Assistant
Location: Abuja
Under the direct supervision of: Deputy Logistics Coordinator
General Objective
- Logistics Assistant will provide logistical support to all levels of their organization. Responsibilities may include logistical tasks, reception duties, and maintaining the general needs of the office.
- He/she will be responsible for the smooth running and prevention of the break down/deterioration of PUI equipment /installations/facilities, under the supervision of the Deputy Logistics Coordinator.
- He/she will be responsible for collecting, recording and archiving all related documents concerning procurement.
Responsibilities and Tasks
Premises:
- Regularly inspect PUI’s premises to assess what work is necessary
- Inform his/her direct supervisor of any problems or breakdowns noticed in PUI’s premises
- Carry out maintenance and small repairs on PUI’s premises and infrastructures (office, stock, guesthouse, etc.)
- Monitor and facilitate repair orders
- Inform his/her direct supervisor in the event of an incapacity to carry out the work requested which requires the intervention of a worker or specialised technician
- Assist workers or specialised technicians if needed
Equipment:
- Codify all PUI equipment according to PUI procedures
- Locate every equipment and check the availability of the equipment on a regular basis
- Assist the Deputy Logistics Coordinator in recording all equipment in the Equipment follow-up sheet
- On a regular basis check that all equipment are working properly (water dispenser, gas cooker, printer, scanner…)
- Inform line manager in case of equipment dysfunction
- Ensure that all the machine’s paper (printer, scanner) and water dispenser is full
- Assists the Deputy Logistics Coordinator in the equipment dispatch
- Assist the loading and unloading of goods/materials
- Control the generators’ fluids and inform his/her line manager in case of any problem
- Ensure the fueling of all generators or assist the guards
Inventory:
- Assist with monthly rolling stock takes and the annual stock take, reconciling inventory records with physical counts
- Assist the Deputy Coordinator in stock management
- Ensure proper documentation of asset issues to arriving staff and leaving staff.
Procurement:
- Raise Purchase Requests for ABJ items
- Collect purchased items from the suppliers stores and dispatch to the relevant requesters
- Collect necessary documents from other departments regarding procurement process
- Update on a monthly basis the prices lists , administrative information from the suppliers.
- Assist the Deputy Log Co to update the procurement plan (ABJ) regularly
Logistics:
- Receive staff movement request from Log Co
- Update the movement board daily
- Ensure proper management and planning of vehicle movement.
- Ensure guest house supplies are replenished on time.
The tasks and responsibilities defined in this job description are not exhaustive and can evolve depending on the project needs. The employee could be requested to perform other tasks as his/her Line Manager in line with his duties.
Required Skills
Education:
- Diploma or Graduate in any Business course.
Work Experience:
- Minimum 1 year of relevant experience in logistics field
- Experience in Inventory and Asset Management
- Experience in INGO is an asset
- Experience with computers-Microsoft Word and Excel plus Email
- Experience in procurement is an asset
- Good knowledge of the English Language
Language Skills:
Other Required Skills;
- Commitment to the NGO values and principles
- Initiatives taker
- Independent worker
- Rigourous
- Honesty
- Good physical condition
Job Title: Finance Assistant
Location: Abuja
Category: F1
Based in: Abuja
Direct supervisor: Deputy Finance Coordinator
Works closely with Logistics, HR & Admin departments
General Objective
- Finance Assistant has responsibility to support payments, receipts and disbursement of funds.
- He/She is responsible for preparing financial statements, preparing the cash books, maintaining cash controls, cross-checking the payroll and maintaining accounts payable.
Responsibilities and Tasks
Accounting:
- Keep and maintain all the accounts records in soft as well as in hard form.
- Establish, maintain and reconcile the general ledgers
- Responsible for the daily routine of the organization with the banks
- Prepare the first draft of and reconciliation of bank statements
- Establish and maintain third parties accounts
- Prepare and submit a first draft of regular accounting reports to the Deputy Finance and Admin Coordinator.
- Any other accounting task assigned by the supervisor.
Cash management:
- Processes receipts and invoices for cash payments
- To analyse the cash situation weekly and report same to the Deputy Admin and Finance Coordinator.
- To ensure the safe keeping of the cashboxes.
- To perform periodic cash counts with the Deputy Finance and Admin Coordinator.
- To ensure that the cash security procedures is implemented and respected
Invoice and Payment management:
- Processes receipts and invoices for bank payments
- Issue checks for all accounts due
Finances:
- Maintain financial files and records
- Assist with preparation of the cash flow forecast
- Prepare the first draft of monthly financial statements balance sheets, income, etc.)
- Assist with the audits on the field
- To aid in the preparation and payment of taxes and pensions as at when due.
The tasks and responsibilities defined in this job description are not exhaustive and can evolve depending on the project needs. The employee could be requested to perform other tasks as his/her Line Manager in line with his duties.
Required Skills
- Language skills: Fluent in English
- Education degree: Graduate in Finance/Accounting/Business Administration/Economics
- Knowledge of generally accepted accountancy principles
- Work experience: Minimum 1 year of relevant experience as a Cashier or Finance Assistant.
- Experience in Accounting and book keeping is critical
- Experience in an INGO is an asset
Other:
- Commitment to the NGO values and principles
- Organized with time management and planning skills
- Sense of confidentiality and Integrity
- Strong computer skills, and familiarity with Microsoft Excel.
- Ability to manage flow of work.
- Good interpersonal skills (communication, able to negotiate, influence, give effective feedback, be a team player)
How to Apply
Interested and qualified candidates should send their Applications and CV’s to:
[email protected]
Note: The title of the position must be indicated in the subject of the email.
Application Deadline 27th June, 2017.
