Job Recruitment at Secours Islamique France

Secours Islamique France (SIF) is a Non-Governmental Organization of international solidarity based in France. Founded in 1991, SIF is a non-profit and non-political organization dedicated to alleviate the suffering of the poorest people. SIF acts wherever humanitarian and social needs require mobilization of emergency relief and/or implementation of development programs. We are recruiting to fill the positions below:     Job Title: Administrative Assistant Location: Ngala LGA , Borno Responsibilities

• Daily update of the accountancy according to the project activities and Finance and Administration needs;
• Double check of records, according to SIF procedures;
• Verify that all the receipts/invoices are correctly filled and they are eligible for SIF accountancy (indicating: date, details of the supplier, clearly written the amount with the stamp PAID);
• Ensure the respect of the procedures before all payments (validation form, etc)
• Follow-up of all monthly payments(Salaries, Office and Phone rental, Vehicle rental, etc) at the base level
• Process all  adhhoc Staffs payment in the Base
• Archive all the relevant administrative and accountancy documentation in the proper way indicated by the Administrator and according to SIF procedures;
• Compile field accountancy, Check all invoices and writings.
•  Preparation of Monthly Closing Documents (Cash Inventory) for the Base
• Ensure that original financial voucher documents dispatched from Base office to country office on weekly basis.
• Ensure the full confidentiality regarding financial and human resources information.
•  Assist Ensure Due process are followed in Recruitment Exercise of Temporary staffs
• Transmission of Original HR Data and records to Country Office

• B.Sc or HND in Accountancy, Economics, Business Management, Social Sciences or other related field with in-depth understanding of Administrative issue

• Minimum 2 years of professional work experience in INGO
• Proficiency and experience in Financial Management and reporting .
• Excellent reading and writing skills in English; ability to speak Hausa and/or Kanuri is a plus.
• Good Knowledge of Accounting policy and procedure
• Good Knowledge of Paying Attention to Details
• A Team Player
• Excellent computer skills including navigating email, internet and MS WORD and PowerPoint.

• Moves: Within Ngala LGA and to Maiduguri
• 3 Months with Possible Extension

• Activity planning, implementation and follow-up.
• Actively participate in project elaboration: needs assessments, beneficiary selection, proposal of actions.
• Directly participate in activity planning, implementation and follow-up. More specifically:
• Manage distribution activities (food items, seeds and fertilizers, shoats, cash grants and starter kits, others);
• Organize technical trainings for beneficiaries on crop and livestock production, Income-Generating Activities and Village Saving Loans Associations;
• Support the identification of main market-driven activities for women.
• Participate in planning/ progress review meetings with local authorities, community leaders, partners, working groups, etc.
• Inform immediately the FSL Programme Manager of any delay, conflict or problem during project implementation.
• Provide programmatic inputs to working groups and participate in the drafting of donor or ad-hoc reports.
• Support data collection/ monitoring/ evaluation and participate in the roll out of new tools/ processes for livelihood activities.
• Ensure supporting documentation is properly stored.
• Support improvement of SIF livelihood strategy by identifying challenges, solutions, success stories and new opportunities for programming.
• Human Resources & Finance, Logistics & Security
• Participate in the recruitment and management of the livelihood assistant and community mobilizers: induction briefing, planning, follow-up, capacity building, appraisals.
• Participate in the preparation of budget forecast and follow-up.
• Contribute to ensuring proper stock management for all equipment related to livelihood activities.
• Follow the evolution of security context on the field with relevant stakeholders and report to the FSL Programme Manager.
• The task list is neither exhaustive nor restrictive and is evolving according to the needs of the organization. Being an association with limited resources, versatility and flexibility are necessary in order to overcome any difficulty temporary and exceptional.
• The employee may be requested to perform other tasks in accordance with it job category, in case of need related to the functioning of the Association or to changes in its policy and it organization, and respecting the pattern of fixed-term contract.

• BSc or HND in Agronomy/ Agric economy, Economics, Business Management, Social Sciences or other related field with in-depth understanding of vulnerability issues in Nigeria.
• Minimum three years of professional work experience in humanitarian work, including in livelihood-centred approaches on poverty and vulnerability reduction.
• Proficiency and experience in planning, monitoring and reporting of project activities.
• Excellent reading and writing skills in English; ability to speak Hausa and/or Kanuri is a plus.

• Excellent interpersonal, networking, communication, negotiation and facilitation skills.
• Strong organizational and time management skills.
• Ability to work effectively as an integral part of a multi-disciplinary and multi-cultural team, and with a wide range of government/ community counterparts and other stakeholders.
• Excellent computer skills including navigating email, internet and MS WORD and PowerPoint.

• Striving for excellence: You focus on reaching results while ensuring an efficient process.
• Collaborating: You involve relevant parties and encourage feedback.
• Leading: You take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: You act in line with humanitarian principles and SIF values.

• Assist in capacity building of the community mobilizers/partners on GBV guiding principles and concepts.
• Contribute to the effective implementation of GBV training modules and development of Information Education Materials (IEC) curricula with other actors.
• In close collaboration with implementing partners/complementary partners keep track of incident reports, monitor referrals for GBV survivors to appropriate actors such as ALIMA, and ICRC and IRC.
• Represent GBV project manager in Gender-Based Violence Sub-Cluster Working Group (GBVSWGs) and Protection Sub-Cluster Working Group (PSWG) meetings as needed.
• Assist in providing inputs in formulation of Women Friendly Spaces (WFSs)/Dignity Kits/ and Case Management Guidelines.
• Assist in the implementation of project activities by working in close collaboration with the community mobilizers.
• Assist in the implementation of all livelihood activities and trainings to most vulnerable survivors.

• Activity planning, implementation and follow-up
• Assist in project elaboration: needs assessments, beneficiary selection, proposal of actions.
• Assist in activity planning, implementation and follow-up. More specifically:distribution activities (food items, seeds and fertilizers, shoats, cash grants and starter kits, others); technical trainings for beneficiaries on crop and livestock production, Income-Generating Activities and Village Saving Loans Associations;
• Support the identification of main market-driven activities for women.
• Participate in planning/ progress review meetings with local authorities, community leaders, partners, working groups, etc.
• Provide programmatic inputs to working groups and participate in the drafting of donor or ad-hoc reports.
• Assist in data collection/ monitoring/ evaluation and participate in the roll out of new tools/ processes for livelihood activities.
• Ensure supporting documentation is properly stored.
• Assist in the improvement of SIF livelihood strategy by identifying challenges, solutions, success stories and new opportunities for programming.

• Bsc.or HND in Agronomy/ Agric economy, Economics, Business Management, Social Sciences or other related field with in-depth understanding of vulnerability issues in Nigeria.
• Minimum 1 year of professional work experience in humanitarian work, including in livelihood-centred approaches on poverty and vulnerability reduction.
• Proficiency and experience in planning, monitoring and reporting of project activities.
• Excellent reading and writing skills in English; ability to speak Hausa and/or Kanuri is a plus.

• Excellent interpersonal, networking, communication, negotiation and facilitation skills.
• Strong organizational and time management skills.
• Ability to work effectively as an integral part of a multi-disciplinary and multi-cultural team, and with a wide range of government/ community counterparts and other stakeholders.
• Excellent computer skills including navigating email, internet and MS WORD and PowerPoint.

• Striving for excellence: You focus on reaching results while ensuring an efficient process.
• Collaborating: You involve relevant parties and encourage feedback.
• Leading: You take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: You act in line with humanitarian principles and SIF values.

• Moves: Within Ngala LGA and to Maiduguri
• 3 Months with Possible Extension