Jobs

Latest Job Openings at Amnesty International, March 2018.

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Amnesty International is a global movement of more than 7 million people who campaign for a world where human rights are enjoyed by all. We reach almost every country in the world and have: more than 2 million members and supporters who drive forward our fight for rights, more than 5 million activists who strengthen our calls for justice. We are recruiting to fill the following positions below in Abuja:     Job Title: Finance and Office Assistant Ref No: 2244 Location: Abuja Type: Fixed Term Contract Duration: 2 years Working Hours: 35 Directorate: Amnesty International National Office Job Summary

• To assist the Finance and Office manager in the organisational (finance, administration, human resources, facilities and IT) functions of Amnesty International Nigeria’s Office.

Main Responsibilities Finance:

• Support the financial control of Nigeria Office’s activities through the preparation of monthly balance sheet reconciliations and by ensuring adherence of the office to all policies
• Assist in the audit process and in the timely preparation of the annual statutory accounts, tax returns and other relevant reporting requirements
• Assist in timely preparation of accurate monthly management accounts forecast and annual budgets
• Assist in producing financial analysis and budget variance analysis for project and office management
• Support the Finance and Office Manager in ensuring the cash flow of the office is managed to ensure sufficient liquid reserves and minimal exchange rate risk
• Perform timely and efficient processing of expense claims, invoices, travel advances and cash payments, supplier payments via use of automated systems where possible.
• Ensure strict controls of the office petty cash, including making regular bank deposits.
• Maintain an effective filing system and ensure transparency to financial records.

Administration:

• Assist the Finance and Office Manager in the coordination of administrative operations
• Provides ad hoc support to team members as appropriate including taxi/travel and hotel reservations.
• Assist in maintaining office procedures, security protocols, logistics and procurement, information systems and records for easy retrieval and compliance
• Create and maintain good filing system including transportation logs and operations
• Assist in planning, management and administrative meetings, seminars and workshops;
• Provide staff with sufficient logistical support & stationery material, and maintain clear administrative and communication systems including basic technical support

Human Resources:

• Support the Finance and Office Manager in providing appropriate human resources services as necessary.

Office Maintenance and Facilities:

• Assist in the maintenance of office infrastructure including facility management, power management, equipment maintenance and asset management (maintaining inventory of properties/assets).
• Contribute to the office being run efficiently and effectively and supporting staff working in a safe and secure environment.
• Receive and distribute incoming mail and deliveries and organise regular post and courier services

IT (Information Technology):

• Provide basic support for IT systems and user support including connecting to printers, password recovery;
• Liaise with local suppliers for the provision of internet connections and telephony services including mobile phones, IT peripherals, spares and consumables (e.g. headsets, keyboards etc).
• Ensure that cloud storage and local backup procedures are in place and followed.
• Ensure IT set up of new starters, and support staff in the diagnosis and resolution of IT issues with support from the IS IT team in London and resolution of internet/WIFI issues with service providers and IT consultants;

Working Relationships:

• Reporting to: Finance and Office manager - Amnesty International Nigeria
• Posts that this job manages: None
• Other key relationships: Amnesty International Nigeria staff particularly the Executive Assistant and the Research and Campaigns Assistant; International Secretariat (IS) Organisational Services staff (Finance, Legal/Procurement, IT and Facilities) and external consultants and service providers.

Skills, Attributes and Experience

• A Degree/HND/OND/Diploma in Accounting, Business Administration, Finance, or related field or relevant professional qualifications
• At least 2 years’ experience working in similar role;
• Good interpersonal skills (communication, able to negotiate, influence, give effective feedback and be a team player), time management and planning skills.
• Ability to work under pressure, manage conflicting demands, multi task and work to deadlines to achieve results;
• Excellent oral and written communication skills in English; other relevant local languages or additional foreign languages desirable;
• Ability to deal effectively with people in person and on the telephone, in a polite, sensitive and understanding manner;
• Able to work in a manner that is consistent with the organisation’s core behaviours and competencies.
• Possess a high level of resilience, initiative and drive, is creative and able to be flexible and change orientation as required;
• Good working knowledge of standard Office software e.g. Word, Excel, Outlook
• Good financial acumen or numeracy skills.
• Experience dealing with suppliers, officers within government administration functions and external contracts; ideally will have maintained a relevant local network.
• Experience of monitoring budgets and an ability to identify budget problems and communicate to the relevant staff
• Bookkeeping and payroll experience desirable. Ability to use accounting software e.g. QuickBooks, Sage is an advantage.
• Office IT support or training experience desirable.

Equality Statement:

• Equality and diversity is at the core of our values and staff are expected to work collectively and individually to promote a constructive and sensitive approach to others from a variety of backgrounds, where the work of others is valued and respected.

Conflict of Interest:

• Public or other activity, affiliation to or support for any group or organization, personal association or other factor which may generate a real or perceived conflict of interest with Amnesty International’s principles (specifically independence and impartiality), or raise a security concern, or otherwise prevent the candidate from carrying out key functions of the specific post and would therefore disqualify the candidate from being appointed.

Interested and qualified candidates should:  Click here to apply Click Here for more Information     Job Title: Executive Assistant - Office of the Director Job ID: 2242 Location: Abuja Directorate:Amnesty International National Office Type:Fixed Term Contract Duration: 2 years Working Hours: 35 Reporting to: Director Other key relationships: Programmes Director, Finance and Office Manager, Other Amnesty International Nigeria staff, West and Central Africa Regional Team and relevant IS teams. Job Summary

• To provide high-level administrative support and coordination support to the Director - including management of the Director’s diary – as well as to the Management Team.
• To assist with administrative, logistical and coordination which enables the efficient operation of the office and delivery of the human rights work.

Useful Information

• This role acts as the first point of contact for the Director requiring the ability to exercise high standards of servicing to a range of stakeholders (internal to the National Office and the Amnesty movement, media, governments, NGOs and beneficiaries of Amnesty International’s work, amongst others). The post holder must have an understanding of the work of the Director to enable her/him to offer executive support to the staff and to stakeholders. The post holder must exercise highest level of discretion through managing the exchange of confidential, sensitive or contentious information both internally and externally with managers/staff/ external persons in a professional manner.
• This is a full-time position, which requires the ability and willingness to occasionally work out of office hours to meet deadlines. A high degree of diplomacy, political judgment and trouble-shooting skills are essential.
• The post holder will be an active team member of the team and will need to fully participate and help support the team’s activities.

Main Responsibilities Support to Director:

• Coordinate and manage all aspects of the Director’s diary, to ensure he/she has a regularly updated, well-organized and accessible schedule, as well as an effectively prioritized workload.
• Coordinate and flag up tasks in relation to the Director’s commitments and collate briefings, meeting minutes, presentations and responses where needed.
• Manage and coordinate all correspondence and requests received by the Director, identify issues of importance drawing them to the attention of the appropriate person. Prepare and draft responses to correspondence, responding directly whenever possible. Initiate and implements a range of efficient and secure channels of communication to ensure the rapid and effective flow of information.
• Monitor and follow up on requested work delegated and/or commissioned by the Director, and chase progress as required to ensure that deadlines are met. Ensure appropriate sign-off is obtained for activities prior to the Director’s approval.
• Assist the Director with the research and preparation of materials as delegated or originated by the Director, including researching, drafting, formatting, proof reading, coordinating, printing and distributing texts and PowerPoints.
• Assist the Director to manage all office and movement-wide contributions to special projects led by him/her, ensuring the timely and effective delivery of work plans and objectives.
• Research, organize local and international travel arrangements for the Director, as well as other staff from the National Office as appropriate. Prepare travel itineraries, collate travel documents, meeting papers and other information needed by the Director for such business trips.

Events Management:

• Organise and coordinate meetings/events, including international meetings/events with a range of stakeholders; prepare and circulate agendas; arrange logistics and, assist in the preparation of reports or take minutes for meetings which the Director is responsible.
• At times, the post holder will need to source venues, accommodation, manage communications, reimburse expenses to visitors/participants and run the event on the day(s), coordinate output and follow-up activities etc), as well as resolve any problems that are encountered with minimal support, in order to deliver professional, well run meetings/events that enable participants to achieve their objectives.

Office Management and Administration:

• Together with the Finance and Office Manager, provide staff with sufficient logistical support, and maintain clear administrative and communication systems including technical support such as uploading content to the website, intranet and as appropriate, social media channels.
• Support the Finance and Office Manager in providing appropriate human resources services as necessary.
• Assist the Finance and Office Manager in ensuring compliance with all laws and regulations.
• Cover for the absences of members of the Finance and Administrative team to ensure coverage of the National Office administrative matters.
• Propose, organize and maintain filing and administrative systems for the Office; collaborate with other teams and colleagues to develop common systems where appropriate and to input to and ensure consistency with the office-wide systems.

Other Coordination Support:

• Act as liaison for ECOWAS to support Amnesty International’s engagement with regional bodies.
• Provides ad hoc support to team members as appropriate.
• Centralizes all mission official documents, MoUs, maintains information on key stakeholders including government agencies, ECOWAS, UN, INGOs, Diplomatic community and keeps networking with these offices.
• Updates contact list: official authorities, journalists, academics, influential people, CSO leaders etc.
• Support the Finance and Office Manager in preparations for the AGM, Trustees and Board meetings.
• Coordinate the information flow from the National Office and contribute to good communication systems between the office and other International Secretariat (IS) programmes, Amnesty International (AI) Sections and Structures.
• Act as a point of contact for internal and external interlocutors, process incoming inquiries and, as appropriate, respond to inquiries from other teams and programmes, the membership and the public
• Exercise highest level of discretion through managing the exchange of confidential, sensitive or contentious information both internally and externally with managers/staff/ external persons in a professional manner.

Skills, Attributes and Experience

• A diploma (OND) or HND or bachelor’s degree in a relevant field or relevant professional qualifications;
• At least 3 year's experience working in a similar role or providing high level executive support to senior executives and/or board members.
• Experience with NGO or in development sector would be an advantage;
• Strong time management skills to work effectively on a full-time basis. Proven ability to work under pressure, manage conflicting demands, multi task, work to deadlines to achieve results and work with changes at short notice, shifting priorities where necessary;
• Excellent oral and written communication skills in English and other relevant local languages or additional foreign languages desirable.
• Excellent written skills to draft correspondence and other documents on behalf of the Director;
• Experience and ability to communicate with a range of audiences and internal stakeholders, including the ability to interact with high level partners.
• Able to work in a manner that is consistent with the organisation’s core behaviours and competencies;
• Possess a high level of resilience, initiative and drive, is creative and able to be flexible and change orientation as required;
• Strong administrative skills and the ability to organise and manage systems for information flow, filing and data management ;
• Experience of diary management, making travel arrangements, coordinating and servicing meetings.
• Ability to draft correspondence and other documents on behalf of the Director;
• Experience of setting up and maintaining hard and soft information storage, retrieval and communication systems is desirable;
• Experience and willingness to undertake office work such as answering phones, photocopying, filing and archiving and organisation of own task list;
• Good working knowledge of Office software including Microsoft Word, Excel and using social media.
• Good inter-personal and communication skills including liaising with high-level guests and senior colleagues. Courteous and customer focused – experience of service provision;
• Good financial acumen or numeracy skills;
• Ability to work as part of a small team;
• Understands the importance of and commitment to safeguarding the confidential nature of the work. Experienced in and capable of handling such confidential information relating to human rights issues, organizational issues, staffing/personnel and other matters.
• This is not an exhaustive list of duties. The need for flexibility is required and the post holder is expected to carry out any other related duties, that are within the employee’s skills and capabilities whenever reasonably instructed.

Equality Statement

• Equality and diversity is at the core of our values and staff are expected to work collectively and individually to promote a constructive and sensitive approach to others from a variety of backgrounds, where the work of others is valued and respected.

Conflict of Interest

• Public or other activity, affiliation to or support for any group or organization, personal association or other factor which may generate a real or perceived conflict of interest with Amnesty International’s principles (specifically independence and impartiality), or raise a security concern, or otherwise prevent the candidate from carrying out key functions of the specific post and would therefore disqualify the candidate from being appointed.

Interested and qualified candidates should:  Click here to apply For More Information PDF     Job Title: Research and Campaigns Assistant Location: Abuja Job No.: 2243 Directorate: Amnesty International National Office Type: Fixed Term Contract Duration: 2 years Working Hours: 35 Amnesty International Purpose

• Amnesty International operates from a number of sites around the world and gathers and communicates accurate and action-oriented human rights information globally
• We campaign for meaningful human rights change; enable effective human rights activism and work to persuade governments and other actors to uphold universal human rights standards
• We campaign for meaningful human rights change; enable effective human rights activism and work to persuade governments and other actors to uphold universal rights standards.

Amnesty Nigeria Purpose

• Amnesty International Nigeria mission is to build an inclusive and constructive constituency in Nigeria for Nigeria on Nigeria that has a significant impact on the key human rights issues of contemporary Nigeria; and to build a culture of respect for human rights in Nigeria.

Job Summary

• To assist in the development and implementation of research and campaigning strategies in the Nigeria team, including by monitoring developments;
• Managing information and communications systems; drafting and assisting in the productions of documents;
• Participating in the coordination of the work of the team and providing other support including in relation to field work and response to crisis.

Working Relationships

• Reporting to: Programmes Director -  Amnesty International Nigeria
• Posts that this Job Manages: None
• Other Key Relationships: Amnesty International Nigeria staff particularly the researchers and campaigners, as appropriate. International Secretariat (IS) particularly the thematic teams, National offices and other sections.

Main Responsibilities

• Monitor and maintain a broad overview of relevant political and human rights developments
• Assist with research and investigations on the human rights situation in Nigeria or thematic areas
• Participate in the planning, organization, and coordination of field research and other relevant AI missions and travel and campaign activities; including interviewing, taking notes, writing reports and briefings, preparing budgets, providing logistical support and solving problems
• Assist the Nigeria teams’ research, campaigning, communication and growth activities by gathering and managing human rights-related information, by liaising with national and local contacts, media monitoring, internet searches and manual and electronic filing in relevant databases.
• Assist with campaigning, communication, research, human rights education and growth activities through the production and distribution of public and internal campaigning materials, reports and other documents, as delegated or originated by campaigns, communications, research or growth teams, including drafting, formatting, editing/proof-reading, distribution of texts and, where appropriate, coordinating the translation of documents
• Assist in planning, management and administrative meetings, seminars and workshops;
• Assist with processing incoming inquiries, petitions and follow-up with correspondence
• Manage files, records and other information retrieval systems where necessary within the organization’s self-servicing guidelines
• Contribute to the development of programme-wide strategies and plans for research, campaigning, youth activism and growth and provide input into internal discussions on the AI mission, policy and organizational issues in order to increase the effectiveness of AI’s work
• Contribute to the team’s response during a crisis or unexpected work Interview, assist with the selection of, induct, and supervise volunteers working in the team
• Participate in coordinating the work of the team and contribute to the overall flexibility of resource use, including through providing cover for other Programme staff as agreed with management

Skills, Attributes and Experience

• A Bachelor's Degree in Social Sciences, International Relations, Law or related disciplines
• At least 3 years’ work experience;
• Demonstrated commitment to human rights, e.g. through previous work, membership of an organization, involvement in advocacy of human rights, etc
• Experience of writing research materials for a variety of audiences, together with an understanding of the importance of tailoring materials for various target audiences including through digital channels
• Good interpersonal skills, a helpful and personable attitude;
• Excellent oral and written communication skills in English; other relevant local languages or additional foreign languages desirable;
• Ability to work under pressure, manage conflicting demands, multi task and work to deadlines to achieve results;
• Ability to deal in a sensitive and understanding manner with a variety of people, including survivors of human rights violations and others who may be distressed.
• Able to work in a manner that is consistent with the organisation’s core behaviours and competencies.
• Possess a high level of resilience, initiative and drive, is creative and able to be flexible and change orientation as required;
• Good working knowledge of standard Office software e.g. Word, Excel, Powerpoint, Outlook
• Excellent attention to detail and ability to draft and proof-read research, communication and campaign materials tailored to the appropriate audience
• Ability to gather and process human rights-related information/material
• Experience of establishing and maintaining office systems and coordinating an efficient flow of communications and information
• Experience of information management, including the creation and maintenance of electronic databases
• Ability to use sound judgment and initiative, solve problems and provide constructive inputs
• Experience of working in a team and understanding of the importance of efficient communications for the coordination and effective functioning of teams, including ability to supervise volunteers

This is not an exhaustive list of duties.  The need for flexibility is required and the post holder is expected to carry out any other related duties, that are within the employee’s skills and capabilities whenever reasonably instructed. Equality Statement

• Equality and diversity is at the core of our values and staff are expected to work collectively and individually to promote a constructive and sensitive approach to others from a variety of backgrounds, where the work of others is valued and respected.

Conflict of Interest

• Public or other activity, affiliation to or support for any group or organization, personal association or other factor which may generate a real or perceived conflict of interest with Amnesty International’s principles (specifically independence and impartiality), or raise a security concern, or otherwise prevent the candidate from carrying out key functions of the specific post and would therefore disqualify the candidate from being appointed.

Interested and qualified candidates should:  Click here to apply   Application Deadline  20th March, 2018.

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