Jobs

Ongoing Recruitment at Plan International, 9th May, 2018

May 9, 2018, 6:52 PM
NGO & Humanitarian
Plan International

Plan International is evolving in response to shifts in international development and humanitarian response. We are doing this so we can continue to make a stand for children’s rights. We support children’s rights from birth until they reach adulthood. And we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. Having identified girls as the most marginalised group, they will be our ongoing focus as we work towards helping 100 million girls learn, lead, decide and thrive within their communities. As we embark on this ambitious and exciting journey, we are recruiting for talent across the globe. We are recruiting to fill the position below: Job Title: Admin and Logistics Coordinator Location: Abuja, Travel required Occasional Functional Area: Administration Reports to: Admin and Logistics Manager Role Purpose

The purpose of this role is to support with the coordination of the administrative and logistics management for the Country office and field offices in line with policies of Plan International Nigeria, donor requirements and Nigerian laws. The post holder will be supervised by the Admin and Logistics Manager and expected to work very closely with other members of the Country office and field offices.
S/He is responsible for the day-to- day management of the Plan International Nigeria Offices. S/He will coordinate all operations and support with monitoring and reporting of Admin and logistics activities in the Country Office and filed offices.

Dimensions Of The Role

Communicates within Plan International Nigeria and externally with vendors, service providers, consultant etc. The post holder will coordinate the effective administration and logistics management in the Country office and give support to the field office where necessary.

Accountabilities

Coordinate contracts and services for the Country office- draft and review all consultancy contract for approval
Monitor contract implementation and maintain a logbook/Register with updated information for all active contracts
Responsible for fix asset management
Coordinate logistics and procurement operations, ensuring compliance with Plan International logistics standards and regulations
Perform any other project related duties as specified by the Admin and Logistics Manager
Claims Management- Using the specified soft ware
Vendor creation and management in SAP using approved vendor list
Management of the SAP system for Country office (Super Matter Expert)
Carry out other task as assigned by the Admin and Logistics Manager

Human Resource Development:

Coordinate the orientation, on-going development/training and builds capacity of staff and local partner staff when required in line with Admin and Logistics policies and procedures

Learning And Knowledge Management:

Shares relevant information within the team supporting the proper documentation of all administrative, logistic and financial transactions of the operations
Participates in global/regional projects/networks as requested.

Resource Mobilisation:

Support resource mobilization efforts by supporting costings with respect to budget preparation and related engagement.

Dealing With Problems:

Ability to manage competing priorities and expectations from internal and external stakeholders and remain calm and resilient in the face of pressure.
Manage multiple and work with distant colleagues to form a virtual efficient administration team;
Use Plan procedures to settle conflicts among colleagues;
Resolve problems that are not covered by established process.
Analyse possible causes of problems and suggest solutions to get them resolved.
Refer, whenever necessary, the case to the Admin and Logistics Manager for consideration.
Ensures that Plan International’s global policies for Safeguarding Children and Young People and
Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan
International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Key Relationships

Support the preparation of reports for domestic and international consumption.
Interface with vendors, services providers and consultant to Plan Nigeria
Provide timely responses concerning queries linked to admin and logistics
Report to the Admin and Logistics Manager
Supervises Admin officer, Admin Assistant and Front Desk
Work with other members of the programme units to ensure effective and efficient programme delivery.

Technical Expertise, Skills And Knowledge Essential:

A degree in Business/Public Administration or related field.
At least 3 -4 years of experience working in administration and logistics Coordination role in an INGO
Working Experience in use of SAP
Fluency in English with excellent writing and speaking skills is required.
Excellent and demonstrable experience in procurement processes and logistics management.
Demonstrable experience in office management and staff coordination.
Excellent writing and speaking in English language
Knowledge and understanding of Nigeria’s policy environment
Highly developed interpersonal and communication skills including good listening skills, influencing, negotiation and coaching
Capacity to build and maintain relationships and to work effectively in a multicultural and multi- ethnic environment respecting diversity.
Experience with Microsoft Word, Excel, Power Point and Outlook

Plan International’s Values In Practice

We are open and accountable
Promotes a culture of openness and transparency, including with sponsors and donors.
Holds self and others accountable to achieve the highest standards of integrity.
Consistent and fair in the treatment of people.
Open about mistakes and keen to learn from them.
Accountable for ensuring we are a safe organisation for all children, girls & young people
We strive for lasting impact
Articulates a clear purpose for staff and sets high expectations.
Creates a climate of continuous improvement, open to challenge and new ideas.
Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
Evidence-based and evaluates effectiveness.
We work well together
Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
Builds constructive relationships across Plan International to support our shared goals.
Develops trusting and ‘win-win’ relationships with funders, partners and communities.
Engages and works well with others outside the organization to build a better world for girls and all children.
We are inclusive and empowering
We empower our staff to give their best and develop their potential
We respect all people, appreciate differences and challenge equality in our programs and our workplace
We support children, girls and young people to increase their confidence and to change their own lives.

Physical Environment

Typical office environment with occasional travels to field office

Level Of Contact With Children

Low contact: No contact or very low frequency of interaction

Our organizational values are designed to help everyone who works with us achieve our ambitious goals for children, especially girls.

We are open and accountable
We strive for lasting impact
We work well together
We are inclusive and empowering.

Interested and qualified candidates should submit their CV's and a Statement of Interest responding to how they have demonstrated the above listed values in the course of their career to: [email protected] Indicate the Job Title and Location as subject of the mail Job Title: Admin and Logistics Coordinator Location: Adamawa Functional Area: Administration Reports to: Admin and Logistics Manager Role Purpose

The purpose of this role is to support with the coordination of the administrative and logistics management for the Country office and field offices in line with policies of Plan International Nigeria, donor requirements and Nigerian laws. The post holder will be supervised by the Admin and Logistics Manager and expected to work very closely with other members of the Country office and field offices.
S/He is responsible for the day-to- day management of the Plan International Nigeria Offices. S/He will coordinate all operations and support with monitoring and reporting of Admin and logistics activities in the Country Office and filed offices.

Dimensions Of The Role

Communicates within Plan International Nigeria and externally with vendors, service providers, consultant etc. The post holder will coordinate the effective administration and logistics management in the Country office and give support to the field office where necessary.

Accountabilities

Coordinate contracts and services for the Country office- draft and review all consultancy contract for approval
Monitor contract implementation and maintain a logbook/Register with updated information for all active contracts
Responsible for fix asset management
Coordinate logistics and procurement operations, ensuring compliance with Plan International logistics standards and regulations
Perform any other project related duties as specified by the Admin and Logistics Manager
Claims Management- Using the specified soft ware
Vendor creation and management in SAP using approved vendor list
Management of the SAP system for Country office (Super Matter Expert)
Carry out other task as assigned by the Admin and Logistics Manager

Human Resource Development:

Coordinate the orientation, on-going development/training and builds capacity of staff and local partner staff when required in line with Admin and Logistics policies and procedures

Learning And Knowledge Management:

Shares relevant information within the team supporting the proper documentation of all administrative, logistic and financial transactions of the operations
Participates in global/regional projects/networks as requested.

Resource Mobilisation:

Support resource mobilization efforts by supporting costings with respect to budget preparation and related engagement.

Dealing With Problems:

Ability to manage competing priorities and expectations from internal and external stakeholders and remain calm and resilient in the face of pressure.
Manage multiple and work with distant colleagues to form a virtual efficient administration team;
Use Plan procedures to settle conflicts among colleagues;
Resolve problems that are not covered by established process.
Analyse possible causes of problems and suggest solutions to get them resolved.
Refer, whenever necessary, the case to the Admin and Logistics Manager for consideration.
Ensures that Plan International’s global policies for Safeguarding Children and Young People and
Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan
International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Key Relationships

Support the preparation of reports for domestic and international consumption.
Interface with vendors, services providers and consultant to Plan Nigeria
Provide timely responses concerning queries linked to admin and logistics
Report to the Admin and Logistics Manager
Supervises Admin officer, Admin Assistant and Front Desk
Work with other members of the programme units to ensure effective and efficient programme delivery.

Technical Expertise, Skills And Knowledge Essential:

A degree in Business/Public Administration or related field.
At least 3 -4 years of experience working in administration and logistics Coordination role in an INGO
Working Experience in use of SAP
Fluency in English with excellent writing and speaking skills is required.
Excellent and demonstrable experience in procurement processes and logistics management.
Demonstrable experience in office management and staff coordination.
Excellent writing and speaking in English language
Knowledge and understanding of Nigeria’s policy environment
Highly developed interpersonal and communication skills including good listening skills, influencing, negotiation and coaching
Capacity to build and maintain relationships and to work effectively in a multicultural and multi- ethnic environment respecting diversity.
Experience with Microsoft Word, Excel, Power Point and Outlook

Plan International’s Values In Practice

We are open and accountable
Promotes a culture of openness and transparency, including with sponsors and donors.
Holds self and others accountable to achieve the highest standards of integrity.
Consistent and fair in the treatment of people.
Open about mistakes and keen to learn from them.
Accountable for ensuring we are a safe organisation for all children, girls & young people
We strive for lasting impact
Articulates a clear purpose for staff and sets high expectations.
Creates a climate of continuous improvement, open to challenge and new ideas.
Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
Evidence-based and evaluates effectiveness.
We work well together
Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
Builds constructive relationships across Plan International to support our shared goals.
Develops trusting and ‘win-win’ relationships with funders, partners and communities.
Engages and works well with others outside the organization to build a better world for girls and all children.
We are inclusive and empowering
We empower our staff to give their best and develop their potential
We respect all people, appreciate differences and challenge equality in our programs and our workplace
We support children, girls and young people to increase their confidence and to change their own lives.

Physical Environment

Typical office environment with occasional travels to field office

Level Of Contact With Children

Low contact: No contact or very low frequency of interaction

Our organizational values are designed to help everyone who works with us achieve our ambitious goals for children, especially girls.

We are open and accountable
We strive for lasting impact
We work well together
We are inclusive and empowering.

Interested and qualified candidates should submit their CV's and a Statement of Interest responding to how they have demonstrated the above listed values in the course of their career to: [email protected] Indicate the Job Title and Location as subject of the mail. Job Title: IT Specialist Location: Abuja Grade: D1 Department & Location: ICT/Country Office Date May 2018 Purpose

To manage the Information and Communications Technology (ICT) environment and services within the country under the direction of the Country Admin and Logistics Manager and the Regional ICT Manager
Responsibilities with Child Protection
Respect Child Protection Policy and Code of Conduct of Plan in all activities related to your functions.
Disseminate Child Protection Policy in your department or communities where you work.
Report all cases or suspicion of Child abuse you know of.

Dimensions of Role

Reports to Country Admin and Logistics Manager of Plan International Nigeria
Technical Reporting to the Regional ICT Manager
Head of ICT department
Provides ICT technical support to all Plan International Nigeria
Supervises the IT Officer

Typical Responsibilities - Key End Results of Position:

"What" is done and "why", but not "actions" or "how"; include indicators for success

Core Responsibility

ICT objectives and other contributions to developing and implementing the Country Strategic Plan
ICT operational plans
ICT disaster recovery plans within the business continuity plan
ICT infrastructure that complies with corporate standards
Security and access control for data and network devices
ICT capacity building in-country

Major Responsibilities and Tasks

Participate in the development and implementation of the counrty IT strategy
Availability and reliability of the ICT infrastructure, applications and connectivity
Maintain agreed levels of service provision and service levels
Provide ICT support to delivering program outputs
Provide ICT expertise on ICT
Lead the provision of technical support for corporate applications, including installation and upgrades
Co-ordinate closely with Regional and local service units to ensure proper implementation of equipment/systems
Manage ICT risks
Participate in system/project testing, rollout and certification
Lead the provision of technical solutions and systems to meet local requirements
Ensure data and systems protection according to Plan’s standards and requirements
Provide content input to ICT staff recruitment, training and development
Coordinate for the procurement of licenses, soft wares and implementation
Provide efficient support to the IT needs in the Field offices and CO
Provide alternative and efficient options on how to resolve in-Country issues on the communication facilities like the stability of internet connectivity
Provide advice on Expenditure control and management of approved ICT budget
Provide training and support on technical aspects of corporate applications

Indicators For Success:

Meet agreed service and support levels
ICT users are satisfied with the service provided to them

Dealing with Problems:

Application of knowledge required for the role, complexity of problems handled & the degree of investigation, analysis, & creative thinking required to solve them.
Ability to respond/manage multiple demands from various site/departments
Ability to think strategically and develop mechanism to solve ICT Problems
Initiates measures to ensure adequate security and use of ICT facilities in the Office to ensure better access by Plan International staff
Networks with Waro ICT team, Global Helpdesk and ICT service providers in Nigeria to find appropriate and timely solutions to ICT problems in Plan International Nigeria.
Provides prompt ICT support to all staff

Communications and Working Relationships:

Working contacts inside and outside the organization; include the purpose and level (high, medium, low) of the contact
Works with Country Admin and Log Manager to support utilization of ICT to support Plan’s internal efficiencies and effectiveness and Program work;
Works with the Regional ICT Manager to build effective ICT practice and learning across countries in Region / Plan;
Collaborate with users of ICT services and systems to ensure they receive timely services
Liaises with suppliers, technical networks, NGOs and professional bodies, Government and others on ICT
Supervises the IT Officer in Maiduguri office and other IT focal persons

Reports to (position):

This position reports to Country Admin and Logistics Manager
Technical reporting to Regional IT Manager

Knowledge, Skills, Behaviours and Experience Required to Achieve Role's Objectives Qualification and Experience:

Bachelor Degree in a Computer studies discipline and Master degree would be an advantage
Minimum of 5 years’ relevant experience in the field of ICT, preferably with management responsibilities
Experience of implementing and supporting LAN, WAN, VSAT, Windows Server Infrastructure, SQL Server, Exchange server/Office 365, Cisco Infrastructure, VSAT and emergencies telecommunications equipment (BGANs, Radio, Sat phones,)
Good knowledge on Windows Server 2008/2012 including Active Directory
Experience in managing and implementing information systems and supporting technologies
Training in management and/or project management an advantage
Knowledge on ITIL
Work experience in an NGO is an advantage

Skills:

Project and general management skills
Capability to coordinate and cooperate within interdisciplinary teams
Able to prioritise work effectively for execution with limited resources
Strong analytical skills
Problem solving and decision making
Strong negotiation, facilitating and influencing skills
Working knowledge of English and the common national language

Behaviours:

Strongly drives performance forward in area of the ICT
Open to feedback and willing to try new approaches
Manage customer relationships and service
Interrogates work effectiveness and searches for finds better ways of working
Capability to communicate ideas and technical information to a non-technical audience
Alert to ICT risks inside and outside the organisation
Ready to make judgements to manage ICT risk and take responsibility for judgements
Proactive in sharing knowledge/advice and promotes innovation and learning opportunities for staff development
Promotes high performance by all staff
Able to provide capacity building and training to staff and partners
Networking, sharing information and best practices
Works collaboratively as a team player, listens actively and values contributions
Self management and personal accountability
Uses opportunities across Plan to develop others
Understands Plan’s objectives and implements processes/practices that support their achievement
Ability to manage time effectively and prioritize tasks
Remains calm and positive under pressure and in difficult and/or emergency situations
Ability to maintain friendly environment and approachable strategy to keep strong working relationship

Physical Environment and Demands:

May be “typical office environment”; note if heavy lifting, climbing, excess travel, etc.
Typical office environment, the role will be based in the Country Office with visits to Field offices once in a while when necessary

Interested and qualified candidates should submit submit their CV's and a Statement of Interest responding to how they have demonstrated the above listed values in the course of their career to: [email protected] Indicate the Job Title and Location as subject if the mail. Job Title: Admin and Logistics Officer Location: Maiduguri, Travel required Occasional Functional Area Administration Reports to Humanitarian Admin and Logistics Advisor Grade: C2 Role Purpose

The purpose of this role is to provide administrative and logistical support for the Maiduguri field office in line with policies of Plan International Nigeria, donor requirements and Nigerian laws.
The post holder will be supervised by the Humanitarian Admin and Logistics Advisor and expected to work very closely with other members of the programme team and particularly the Grants and finance officer.

Dimensions of the Role

The post holder will contribute to the effective administration and logistics coordination in Maiduguri office, ensuring the interface between operations and programme team members.
The post holder will support development of Plan Internationals implementing partners and staff capacity building. The post holder will supervise the Admin Assistant.

Accountabilities

Provide day-to- day support to staff in general office operations and identify future needs
Ensure timely welcome services, hotel and flights bookings and other support services for staff and visitors
Coordinate and management movement register for all staff and visitors in the Maiduguri office
Effective management of the guest house
Prepare and file documents for signature and/or action, as necessary and ensure that that proper filing systems are in place for the office
Coordinates the planning and organization of meetings and workshops
Ensure that vehicles and all equipment are in good conditions and liaise with the Humanitarian
Admin and Logistics Advisor about necessary repairs and improvements as necessary
Arrange for the repair and maintenance of office/ guest house equipment and machinery to ensure that staff works effectively without any disruptions.
Ensures that the SAP system is used to capture all necessary activities as required.
Establish and maintain a well-functioning logistics support operation for the county office – effective coordination and use of vehicles
Coordinate logistics and procurement operations – Selection of vendors/suppliers
Prepares and Maintain records of all outstanding purchase orders with external vendors and arranges transportation and forwarding services for all orders to ensure delivery on schedule
Prepare reports on personnel and material movement and ensure that reporting requirements are fulfilled in an accurate and timely manner
Ensure compliance with Plan International logistics standards and regulations
Ensure appropriate request for quotation is placed and correct quotations received for processing
Responsible for purchase order creation and maintenance in SAP
Store Management using specified software
Perform any other project related duties as specified by the Humanitarian and Logistics Advisor

Human Resource Development:

Support with the coordination of orientation, on-going development/training and builds capacity of staff, vendor and suppliers when required in line with Admin and Logistics policies and procedures

Learning and Knowledge Management:

Shares relevant information within the team supporting the proper documentation of all administrative, logistic and financial transactions of the operations
Participates in global/regional projects/networks as requested.

Resource Mobilization:

Support resource mobilization efforts by supporting costings with respect to budget preparation and related engagement.

Dealing with Problems

Ability to manage competing priorities and expectations from internal and external stakeholders and remain calm and resilient in the face of pressure.
Manage multiple and work with distant colleagues to form a virtual efficient administration team;
Use Plan procedures to settle conflicts among colleagues;
Resolve problems that are not covered by established process.
Analyse possible causes of problems and suggest solutions to get them resolved.
Refer, whenever necessary, the case to the Humanitarian Admin and Logistics Advisor for consideration.
Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility.
This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Key Relationships:

Support the preparation of reports for domestic and international consumption.
Interface with vendors, services providers and consultant to Plan Nigeria
Provide timely responses concerning queries linked to admin and logistics
Report to the Humanitarian and Logistics Advisor
Supervises Admin assistant
Work with other members of the programme units to ensure effective and efficient programme delivery.

Technical Expertise, Skills and Knowledge Essential:

A Degree in Business/Public Administration or related field.
At least 2 -4 years of experience working in administration and logistics generalist role in a
Experience in use of SAP
Fluency in English with excellent writing and speaking skills is required.
Excellent and demonstrable experience in procurement processes and logistics management.
Demonstrable experience in office management and staff coordination.
Excellent writing and speaking in English language
Knowledge and understanding of Nigeria’s policy environment
Highly developed interpersonal and communication skills including good listening skills, influencing, negotiation and coaching
Capacity to build and maintain relationships and to work effectively in a multicultural and multi- ethnic environment respecting diversity.
Experience with Microsoft Word, Excel, Power Point and Outlook

Plan International’s Values In Practice

We are open and accountable
Promotes a culture of openness and transparency, including with sponsors and donors.
Holds self and others accountable to achieve the highest standards of integrity.
Consistent and fair in the treatment of people.
Open about mistakes and keen to learn from them.
Accountable for ensuring we are a safe organisation for all children, girls & young people
We strive for lasting impact
Articulates a clear purpose for staff and sets high expectations.
Creates a climate of continuous improvement, open to challenge and new ideas.
Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
Evidence-based and evaluates effectiveness.
We work well together
Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
Builds constructive relationships across Plan International to support our shared goals.
Develops trusting and ‘win-win’ relationships with funders, partners and communities.
Engages and works well with others outside the organization to build a better world for girls and all children.
We are inclusive and empowering
We empower our staff to give their best and develop their potential
We respect all people, appreciate differences and challenge equality in our programs and our workplace
We support children, girls and young people to increase their confidence and to change their own lives.

Physical Environment

Typical office environment with occasional travels to field office

Level Of Contact With Children

Low contact: No contact or very low frequency of interaction.

Our organizational values are designed to help everyone who works with us achieve our ambitious goals for children, especially girls.

We are open and accountable
We strive for lasting impact
We work well together
We are inclusive and empowering.

Interested and qualified candidates should submit their CV's and a Statement of Interest responding to how they have demonstrated the above listed values in the course of their career to: [email protected] Indicate the Job Title and Location as subject of the mail Job Title: Humanitarian Admin and Logistics Advisor Location: Maiduguri, Borno (Covering Mubi with Frequent Travel required) Reports to: Country Admin and Logistics Manager with dotted line reporting to the Emergency Response Manager Grade D1 Role Purpose

The purpose of this role is to lead the admin and logistics unit for Plan International Nigeria emergency response in line with policies of Plan International Nigeria, donor requirements and Nigerian laws.
The post holder will be supervised by the Country Admin and Logistics Manager, work closely with the Emergency response manager and other members of the programme and admin team.

Dimensions of the Role

The post holder will communicate within Plan International Nigeria and with partners, vendors, service providers, consultants and related government institutions.
The post holder will manage all admin, logistics and procurement needs of Plan International Nigeria emergency response and programmes, interfacing with both operational and programme team members.
The post holder will also lead on capacity building for all Plan staff and Partners in admin and logistics related policies and procedures.
The Post holder will supervise the Admin officer and Admin Assistant in Maiduguri and Admin Coordinator in Mubi field office.

Accountabilities

Ensure effective leadership of the emergency response admin and logistics unit in the related office
Establish and maintain a well-functioning admin and logistics operation for Plan International Nigeria emergency response programme in line with organizational policies, procedures and best practices
Lead in the roll out of new or revised organizational policies and Donor requirement in line with procurement and general administration and ensure adherence
Consolidate and manage procurement tracker for all Emergency response procurement.
Ensure there is a sound administrative system for procurement, storage, inventory, asset control and maintenance, distribution and receipt of all Plan materials/goods in the response - in accordance with Plan’s Procedures and Donors requirements for Grants
Oversee the day-to- day support to emergency response staff in field offices
Provide induction to new staff admin and logistics policy/procedure, emergency response procurement plan and Ensure compliance with Plan International procurement and logistics standards and regulations
Manage contracts and services for the emergency response unit, monitoring contract implementation to ensure contract terms are adhered to
Overall management of Plan International office, guest house and store in the response programme
Ensuring that asset register for emergency response is up to date and insured in line with organizational and donors’ requirements.
Ensure compliance of the Plan International goods-in kind (GIK) policy for all GIK.
Coordinate logistics and procurement operations with partners, finance, logistics and procurement committee
Maintain records of all outstanding purchase orders with external vendors and arrange transportation and forwarding services for all orders to ensure delivery on schedule
Take the lead in coordination and development of emergency response procurement plan and monitoring of the procurement plan with the various project leads.
Prepare reports on procurement and material movement and ensure that reporting requirements are fulfilled in an accurate and timely manner
Ensure compliance with Plan International procurement and logistics standards and regulations
Ensure compliance in warehousing management for field offices in line with best practice
Perform any other project related duties as specified by the Country Admin and Logistics manager and ERM or delegate

Human Resource Development:

Coordinate the orientation, on-going development/training and builds capacity of staff and local partner staff when required in line with Admin and Logistics policies and procedures

Learning and Knowledge Management:

Shares relevant information within the team supporting the proper documentation of all administrative, logistic and financial transactions of the operations
Participates in global/regional projects/networks as requested.

Resource Mobilisation:

Support resource mobilization efforts by supporting costings with respect to budget preparation and related engagement.

Dealing with Problems:

Ability to manage competing priorities and expectations from internal and external stakeholders and remain calm and resilient in the face of pressure.
Manage multiple and work with distant colleagues to form a virtual efficient administration team;
Use Plan procedures to settle conflicts among colleagues;
Resolve problems that are not covered by established process.
Analyse possible causes of problems and suggest solutions to get them resolved.
Refer, whenever necessary, the case to the Admin and Logistics Manager for consideration.
Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Key Relationships:

Represent Plan International Nigeria in Admin or Logistics forums in the humanitarian space
Support the preparation of reports for domestic and international consumption.
Interface with vendors, services providers and consultant to Plan Nigeria in the emergency response
Provide timely responses concerning queries linked with relevant projects or programmes.
Report to the Country Admin and Logistics Manager with dotted line to the ERM
Provide support to Plan International Nigeria’s emergency programme delivery and resource mobilization.
Work with other members of the programme units to ensure effective and efficient programme delivery.

Technical Expertise, Skills and Knowledge Essential:

A degree in Business/Public Administration/Procurement/Logistics or related field.
At least 4- 6 years of experience working in administration and logistics, with at least 2 years in leadership position in a humanitarian aid Organization
Experience in use of SAP or other related soft wares
Fluency in English with excellent writing and speaking skills is required.
Excellent and demonstrable experience in procurement processes and logistics management.
Demonstrable experience in office management and staff coordination.
Excellent writing and speaking in English language
Knowledge and understanding of Nigeria’s policy environment
Highly developed interpersonal and communication skills including good listening skills, influencing, negotiation and coaching
Capacity to build and maintain relationships and to work effectively in a multicultural and multi- ethnic environment respecting diversity.
Experience with Microsoft Word, Excel, Power Point and Outlook

Plan International’s Values In Practice

We are open and accountable
Promotes a culture of openness and transparency, including with sponsors and donors.
Holds self and others accountable to achieve the highest standards of integrity.
Consistent and fair in the treatment of people.
Open about mistakes and keen to learn from them.
Accountable for ensuring we are a safe organisation for all children, girls & young people
We strive for lasting impact
Articulates a clear purpose for staff and sets high expectations.
Creates a climate of continuous improvement, open to challenge and new ideas.
Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
Evidence-based and evaluates effectiveness.
We work well together
Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
Builds constructive relationships across Plan International to support our shared goals.
Develops trusting and ‘win-win’ relationships with funders, partners and communities.
Engages and works well with others outside the organization to build a better world for girls and all children.
We are inclusive and empowering
We empower our staff to give their best and develop their potential
We respect all people, appreciate differences and challenge equality in our programs and our workplace
We support children, girls and young people to increase their confidence and to change their own lives.

Physical Environment

Typical office environment with frequent travels to field office

Level of Contact with Children

Low contact: No contact or very low frequency of interaction.

Interested and qualified candidates should submit their CV's and a Statement of Interest responding to how they have demonstrated the above listed values in the course of their career to: [email protected] Indicate the "Job Title and Location" as subject of the mail. Job Title: Administrative Officer Location: Abuja, Travel required Occasional Functional Area: Administration Reports to: Admin Coordinator Grade: C2 Role Purpose

The purpose of this role is to provide administrative and logistical support for the Country office in line with policies of Plan International Nigeria, donor requirements and Nigerian laws.
The post holder will be supervised by the Admin Coordinator and expected to work very closely with other members of the Country office and field offices.

Dimensions Of The Role

Communicates within Plan International Nigeria and externally with vendors, service providers, consultants etc.
The post holder will contribute to the effective administration and logistics management in the Country office and give support to the field office where necessary.

Accountabilities

Ensure timely welcome services, hotel and flights bookings and other support services for staff and visitors
Prepare and file documents for signature and/or action, as necessary and ensure that that proper filing systems are in place for the office
Support the planning and organization of meetings and workshops
Maintain vehicle and Generator maintenance log
Ensure that vehicles and generators are in good conditions and liaise with the Admin Coordinator about necessary repairs and improvements as necessary
Arrange for the repair and maintenance of office equipment and machinery to ensure that staff works effectively without any disruptions.
Ensures that the SAP system is used to capture all necessary activities as required.
Establish and maintain a well-functioning logistics support operation for the county office – effective coordination and use of vehicles
Coordinate logistics and procurement operations – Selection of vendors/suppliers
Prepares and Maintain records of all outstanding purchase orders with external vendors and arranges transportation and forwarding services for all orders to ensure delivery on schedule
Prepare reports on personnel and material movement and ensure that reporting requirements are fulfilled in an accurate and timely manner
Ensure compliance with Plan International logistics standards and regulations
Ensure appropriate request for quotation is placed and correct quotations received for processing
Responsible for purchase order creation and maintenance in SAP
Store Management using specified software
Perform any other project related duties as specified by the Admin Coordinator

Human Resource Development :

Support with the coordination of orientation, on-going development/training and builds capacity of staff, vendor and suppliers when required in line with Admin and Logistics policies and procedures

Learning and Knowledge Management:

Shares relevant information within the team supporting the proper documentation of all administrative, logistic and financial transactions of the operations
Participates in global/regional projects/networks as requested.

Resource Mobilisation:

Support resource mobilization efforts by supporting costings with respect to budget preparation and related engagement.

Dealing with Problems:

Ability to manage competing priorities and expectations from internal and external stakeholders and remain calm and resilient in the face of pressure.
Manage multiple and work with distant colleagues to form a virtual efficient administration team;
Use Plan procedures to settle conflicts among colleagues;
Resolve problems that are not covered by established process.
Analyse possible causes of problems and suggest solutions to get them resolved.
Refer, whenever necessary, the case to the Admin and Logistics Coordinator for consideration.
Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility.
This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Key Relationships:

Support the preparation of reports for domestic and international consumption.
Interface with vendors, services providers and consultant to Plan Nigeria
Provide timely responses concerning queries linked to admin and logistics
Report to the Admin Coordinator
Supervises drivers in the CO and supports drivers in the field offices
Work with other members of the programme units to ensure effective and efficient programme delivery.

Technical Expertise, Skills And Knowledge Essential:

A degree in Business/Public Administration or related field.
At least 2 -4 years of experience working in administration and logistics generalist role in a
Experience in use of SAP
Fluency in English with excellent writing and speaking skills is required.
Excellent and demonstrable experience in procurement processes and logistics management.
Demonstrable experience in office management and staff coordination.
Excellent writing and speaking in English language
Knowledge and understanding of Nigeria’s policy environment
Highly developed interpersonal and communication skills including good listening skills, influencing, negotiation and coaching
Capacity to build and maintain relationships and to work effectively in a multicultural and multi- ethnic environment respecting diversity.
Experience with Microsoft Word, Excel, Power Point and Outlook

Plan International’s Values In Practice

We are open and accountable
Promotes a culture of openness and transparency, including with sponsors and donors.
Holds self and others accountable to achieve the highest standards of integrity.
Consistent and fair in the treatment of people.
Open about mistakes and keen to learn from them.
Accountable for ensuring we are a safe organisation for all children, girls & young people
We strive for lasting impact
Articulates a clear purpose for staff and sets high expectations.
Creates a climate of continuous improvement, open to challenge and new ideas.
Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
Evidence-based and evaluates effectiveness.
We work well together
Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
Builds constructive relationships across Plan International to support our shared goals.
Develops trusting and ‘win-win’ relationships with funders, partners and communities.
Engages and works well with others outside the organization to build a better world for girls and all children.
We are inclusive and empowering
We empower our staff to give their best and develop their potential
We respect all people, appreciate differences and challenge equality in our programs and our workplace
We support children, girls and young people to increase their confidence and to change their own lives.

Physical Environment

Typical office environment with occasional travels to field office

Level Of Contact With Children

Low contact: No contact or very low frequency of interaction

Interested and qualified candidates should submit submit their CV's and a Statement of Interest responding to how they have demonstrated the above listed values in the course of their career to: [email protected] Indicate the Job Title and Location as subject of the mail Job Title: Admin Assistant Location: Maiduguri Travel required Occasional Functional Area: Administration Reports to: Admin and Logistics Officer Effective Date: April 2018 Grade: B Role Purpose

To provide support to sound administrative, office and logistics support to the Maiduguri office in line with policies of Plan International.
The role will contribute to effective office management including support to store management, inventory/asset management and supervision of janitorial services.
The incumbent will employ the use of general office practices and administrative procedures to carry out assigned tasks.

Dimensions Of The Role

Implementation of administrative processes, protocols and systems for the Maiduguri Office.
Provide administrative and logistical support for staff
Supervision of two janitors

Accountabilities

Supports in maintenance of general office systems including filing; sending, receiving and distributing documents; and’ photocopying/Scanning.
Coordinate and prepare mailings, including production, photocopying, assembling, posting and courier/shipping.
Assist with sourcing for quotations towards the procurement of goods and materials for program delivery as per corporate procedures to ensure value for money is obtained
Support program activities in the Maiduguri office where necessary.
Keep and maintain store records and materials to ensure prompt supply of materials to staff for the effective discharge of their work without any disruptions of work-flow
Use systems and processes to assure smooth and timely flow of work.
Assist with organization of meetings and special events.
Maintain good and professional relationship with relevant vendors and visitors to the Maiduguri Office
Knowledge of general office practices and administrative procedures.
Resourceful in gathering and providing information.
Ensure that the Maiduguri office is tidy at all times through effective supervision of the cleaners
Receives and signs for fixed asset items and maintains physical inventory
Responsible for purchase requisition creation and maintenance in SAP
Responsible for posting good receipt in SAP supported by a delivery note
Perform additional and miscellaneous job-related duties for the office as assigned by manager

Human Resource Development:

Assist the orientation, on-going development/training and builds capacity of staff and local partner staff when required in line with Admin and Logistics policies and procedures

Learning And Knowledge Management:

Shares relevant information within the team supporting the proper documentation of all administrative, logistic and financial transactions of the operations
Participates in global/regional projects/networks as requested.

Resource Mobilisation:

Assist resource mobilization efforts by supporting costings with respect to budget preparation and related engagement.

Dealing With Problems:

Ability to manage competing priorities and expectations from internal and external stakeholders and remain calm and resilient in the face of pressure.
Manage multiple and work with distant colleagues to form a virtual efficient administration team;
Use Plan procedures to settle conflicts among colleagues;
Resolve problems that are not covered by established process.
Analyse possible causes of problems and suggest solutions to get them resolved.
Refer, whenever necessary, the case to the Admin and Logistics coordinator for consideration.
Ensures that Plan International’s global policies for Safeguarding Children and Young People and
Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as
applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan
International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Key Relationships

Prepare and submit relevant administrative project reports for domestic consumption.
Provide timely responses concerning administrative queries in the Maiduguri Office
Work amicably with other members of the Plan International Nigeria team to ensure effective and efficient programme delivery.
Work closely with contract cleaners, occasional interaction with vendors and visitors

Technical Expertise, Skills and Knowledge Essential:

A BA/BSc or HND in related Business Administration or related field.
At least 2 years practical work experience in supporting administrative systems in a similar organization
Proficiency in MS Word, MS Excel and MS Outlook a must
Knowledge of operating standard office equipment
Excellent communication skills – written and verbal
Ability to prioritize projects and strong problem solving skills
Good research skills and attention to detail

Plan International’s Values in Practice:

We are open and accountable
Promotes a culture of openness and transparency, including with sponsors and donors.
Holds self and others accountable to achieve the highest standards of integrity.
Consistent and fair in the treatment of people.
Open about mistakes and keen to learn from them.
Accountable for ensuring we are a safe organisation for all children, girls & young people
We strive for lasting impact
Articulates a clear purpose for staff and sets high expectations.
Creates a climate of continuous improvement, open to challenge and new ideas.
Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
Evidence-based and evaluates effectiveness.
We work well together
Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
Builds constructive relationships across Plan International to support our shared goals.
Develops trusting and ‘win-win’ relationships with funders, partners and communities.
Engages and works well with others outside the organization to build a better world for girls and all children.
We are inclusive and empowering
We empower our staff to give their best and develop their potential
We respect all people, appreciate differences and challenge equality in our programs and our workplace
We support children, girls and young people to increase their confidence and to change their own lives.

Physical Environment:

Typical office environment

Level of contact with children

Low contact: No contact or very low frequency of interaction

Interested and qualified candidates should submit their CV's and a Statement of Interest responding to how they have demonstrated the above listed values in the course of their career to: [email protected] Indicate the Job Title and Location as subject if the mail. Job Title: Livelihoods Officer Location: Mubi, Adamawa Reports to: Project Manager with technical support from Livelihood Specialist Contract duration: 12 Months and renewable up to 24 months based on satisfactory performance. Role Purpose

Plan International Nigeria is seeking to implement the Adolescents in Emergencies Initiative over the course of the next three years, in line with the timeframe of Plan International’s global strategy.
The initiative supported by IHA/GAC and Plan Canada will be promoting multi-sectoral and integrated humanitarian assistance to meet the holistic needs and capacities of adolescent girls and boys and promote their meaningful engagement across response sectors.
The general lack of livelihoods for young people and families is seen as a major barrier to recovery and stabilization.
This position is responsible for Livelihoods (vocational training and Cash) activities in close collaboration with the project implementation team.
The Livelihoods officers will be supervised directly by the Project manager with technical support and supervision from the Livelihood asspecialist.

Dimensions of Role

Communicates with the Project Manager, across Plan International and with relevant implementing partners. The post holder will support the implementation of a robust livelihoods (vocational training and cash) activities.
The post holder will interface and support programme team members and programme coordination.
The role requires strong facilitation and organisational skills along with the ability to analyse and communicate complex information to all staff, partners and other stakeholders.

Key End Results and typical Responsibilities Programme development & Quality Management In collaboration with the Field Team and Livelihood/Cash Specialist, the Livelihoods Officer(s) will:

Support the development and implementation of Livelihoods (Vocational skill training and Cash) component of the implementation plans to capture project performance and results, including data reporting, assessments, and all livelihood beneficiaries’ registration and in kind/cash distribution activities.
Support to ensure that Vocational skill training and Cash specific elements of community and field level staff and volunteers capacity strengthening plans are successfully implemented.
Report results of Livelihoods (Vocational skill training and Cash) activities by providing written documentation about progress toward achieving indicators/targets,as appropriate.
Provide leadership at project location level on Livelihoods (Vocational skill training and Cash) activities to ensure project technical integrity to achieve project/program goal and corresponding objectives and targets
Ensure high-quality implementation, in close collaboration with the Field based team and sector Specialist (Livelihoods) and consistency in protocols, information and reporting systems
Lead efforts at project location to conduct project interventions activities (Vocational skill training and Cash), document results and provide feedback to stakeholders to guide decision-making
Lead efforts to training Livelihood Facilitators, vendors and Financial Services agents to set-up systems for effective cash/in-kind distribution and crowd control at such events to facilitate record keeping
Utilize the pre/post distribution assessment data collected to inform strategic decision-making and project planning
Support the project team to conduct targeted evaluations and operations research, including design, data collection, management and analysis for livelihoods activities.
Cultivate strategic sectors relationships and networks, and act as alternative representative of the livelihood and cash sector in SAFE, FSSWG, ERLWG and CWG meetings, conferences, and presentations
Support to ensure that relevant data (5Ws, 3Ws and related MIS data) are entered into organization-wide data management system designed to capture, analyse, and disseminate project data
Support the dissemination of project information among the project team
Facilitate Livelihoods (Vocational skill training and Cash) capacity-building activities project staff and field level partners.

Human Resource Development:

Supports the orientation, on-going development/training and builds capacity of field level and community based staff to ensure a high level of expertise in line with organisational requirements

Learning and knowledge management:

Shares information within the project team about livelihood, market and cash assessment findings and lessons learnt in a logical and regular manner.
More specifically shares information within the project team about pre/post distribution monitoring, price monitoring, findings and lessons learnt in a systematic timely manner.
Shares information within the programme team about livelihood, market and cash approaches and supports the documentation of lessons learnt, approaches and good practices.
Facilitates processes for internal and external knowledge sharing with IHA/GAC, CNO and among sector - specfic partners in the northeast and supports such processes within and between Plan International offices at Country, National and regional levels.
Participates in global/regional projects/networks as requested.

Resource Mobilisation:

Support resource mobilisation efforts of proposal writing and related engagement.

Dealing with Problems:

Ability to manage competing priorities and expectations from internal and external stakeholders and remain calm and resilient in the face of pressure.
Manage multiple and work with distant colleagues to form a virtual efficient administration team;
Use Plan procedures to settle conflicts among colleagues;
Resolve problems that are not covered by established process.
Analyse possible causes of problems and suggest solutions to get them resolved.
Refer, whenever necessary, the case to the project manager or Sector Specialist for consideration.

Communications and Working Relationships:

Working contacts inside and outside the organization; include the purpose and level (high, medium, low) of the contact
Prepare and submit relevant information for project reports and proposals for Plan
International domestic and international consumption as directed by his/her supervisor.
Provide timely responses concerning queries linked with relevant projects or programmes.
Provide advice and support to Plan International Nigeria’s project/ programme delivery and resource mobilisation.
Work with other members of the project/ programme units to ensure effective and efficient programme delivery.

Qualifications and Experience

Bachelors’ degree or equivalent in Agriculture, Accountancy or Business Administration and a minimum of 2- year of work experience in educational or livelihoods operation with an emergency or development program or banking institution - Required.
Prior experience with Plan International or local partner organization or a microfinance bank is - preferred.

Skills & Knowledge:

Proven expertise and understanding of diverse cash transfer modalities
Expertise in quantitative and qualitative methodologies, research, reporting and presentation.
Demonstrated strong management, coordination, teamwork and planning skills with proven ability to function effectively with multiple counterparts in private, public and NGO sectors.
Strong understanding of cash transfer policy and compliance requirements.
Excellent written and verbal communication skills in English/ Hausa including excellent facilitation skills and demonstrated technical writing skills for report writing.
Familiarity with cash based transfer, group organizing and mobilization for safety net projects
Ability to work effectively with diverse international teams.
Ability to work in a complex environment with multiple tasks, short deadlines and intense pressure to perform.
Strong technical skills, including ability to utilization of digital platform for cash transfer.
Proficiency in Microsoft Office packages (Excel/Word document)
Ability to travel nationally at short notice.

Behaviours:

Creates strong sense of purpose and commitment within own part of the team and with stakeholders
Holds self and others to account to deliver on agreed goals and standards of behaviour
Demonstrates a high degree of professionalism/integrity
Strategic thinking and effective contribution to own work and Organisational development.
Sound judgement and decision-making in complex situations
Strong emotional intelligence including self-awareness.
Leads by example to motivate high performance of others
Very strong commitment to continuous learning

Level of Contact with Children:

High contact- the job responsibilities of this position require the post holder to have medium to low contact with women and children. It is expected that children shall be protected at all times.

Interested and qualified candidates should submit their CV's and a Statement of Interest responding to how they have demonstrated the above listed values in the course of their career to: [email protected] Indicate the Job Title and Location as subject of the mail Job Title: Country Administration and Logistics Manager Location: Abuja, Travel required Occasional Functional Area: Administration and Logistics Reports to: Country Director Role Purpose

The role of the Country Administration and Logistics Manager is to provide support to the field offfice and the Country Office in the following areas: General administration, procurements, logistics, office
management and contracts/legal issues. Under the guidance of the Country Director, the Country Administration and Logistics Manager will ensure the smooth operations of Plan International Nigeria’s
facilities, inventory, fleet and travel management by developing, implementing and evaluating maintenance and improvement programs as they relate to the continuous operations of the organization.
S/he will plan, manage all operational, support, monitoring and reporting tasks of the country in the above listed areas.
S/He will be responsible for the effective utilization of resources including staff with diverse range of capabilities.

Dimensions Of The Role

Manage the budget of the Administration and Logistics unit.
Supervise and manage three direct staffs, two staff on matrix management and coordinate with Admin and logistics units in the field offices.
Provide guidance and support to all field Offices and the Country Office in Administration and logistics related issues;
Design appropriate training programs for administrative and logistics staff at the Country Office and in the field Offices.
Review and revise, if necessary, all legal document and procedures in use by the Country Office and field Offices.
Perform other administrative and logistics duties in a manner that supports the Country Office
Team and improves Plan International Nigeria’s efficiency and effectiveness;

Accountabilities

Provide guidance and support to all Project Offices and the Country office in administration and logistics related issues
Provide overall management and co-ordination of the work of the administration and logistics teams in the Country office and all project offices across the development and Humanitarian programmes
Support the Country Management Team on Logistics, Admin and Government relations issues – with responsibility for ensuring effective communication, guidance and transfer of knowledge
Ensure that proper administration and logistics systems and procedures are followed in the procurement of goods and services across all Plan offices
Keep all project offices informed of new developments in administration and logistics related issues such as compliance to new or revised policies or procedures from the global office and its adaptation to local admin and logistics procedures.
Ensure timely and highest quality procurement services, maintenance and security of all Plan International Nigeria’s assets, equipment, materials and supplies.
Collaborate with all department heads and staff to ensure that purchase of goods and materials are properly planned, timely delivered in the required quality at an effective cost.
Ensure there is a sound administrative system for procurement, storage, inventory, asset control and maintenance, distribution and receipt of all Plan materials/goods – in accordance with Plan’s
Procedures and Donors requirements for Grants.
Demonstrative effective leadership and coordination of all procurement needs in the country programme (both development and Humanitarian Programme) using the consolidated procurement tracker.
Coordination and management of Plan International Nigeria’s approved vendor list, hold regular feedback sessions with approved vendors.
Responsible for approval and release of purchase requisition and purchase order on SAP
Design appropriate training programs for Administrative staff at the CO and in the Project Offices.
Support the project offices and Country unit administrative staff in identifying areas for improvement in their performance.
Coordinate with the Country Human Resource Manager, project leads to identify appropriate capacity building courses for the unit in line with budgetary allocation and staff personnel development plan
Induct and train Country Office and project office admin and logistics staff on basic Plan procedures, best practices, etc. as required.
Review, and revise if necessary, all legal documents and procedures in use by the Country Office and Project Offices.
Review all contracts and agreements and make recommendations to the Country Director for approval.
Annually review all Plan International Nigeria contracts and contractors to ensure that they are in line with Plan's policies and procedures, protect Plan's interests and follow country’s legislation.
Design appropriate standard contracts for common practices in the country, including consultancy contracts, constructions, project agreements and other related legal documents.
Regularly review Plan International Nigeria country agreement and ensure it meets all its obligations as stipulated in the agreement.
Liaise with Plan’s Lawyer at the request of the CD and provide the Country Office with appropriate and timely advice on legal matters.
Perform other administrative duties in a manner that supports the Country Office Team and improves Plan International Nigeria’s efficiency and effectiveness.
Organize and actively participate in Country Office meetings and inform other team members of activities, initiatives, etc. in the area of Administration and logistics.
Assist Country Office and Project Offices staff in examining how operations are organized, identifying possible areas where operational efficiency can be improved, and recommending, assisting in implementing alternative course of action.

Supervise administration staff:

Organize and supervise admin services in all offices to ensure appropriate filing and archiving, maintaining the office’s calendar of activities and keeping track of major events.
Coach and mentor admin and logistics staff, giving constructive feedbacks and seeking effective ways to support staff performance in a timely manner
Assist the Project Office Managers in evaluating the performance of field based administrative staff;
Prepare commendation and/or disciplinary action to Admin and logistics staff in accordance with Personal Manual with support from HR
Perform other duties as directed by the Country Director Dealing with Problems
Influence situation where he/she has no direct control over resources.
Manage multiple and work with distant colleagues to form a virtual efficient administration and logistics team.
Use Plan procedures to settle conflicts among the administration and logistics staff.
Resolve problems that are not covered by established process.
Analyse possible causes of problems and suggest solutions to get them resolved.
Refer, whenever necessary, the case to the Country Director or to the CMT (Country Management Team) for consideration.
Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Key Relationships

Submit to International Headquarters (IH), prior to any contracting process, information for the anti-terrorism screening, using the approved template;
Liaise with region and affiliate teams, ensuring regional priorities and logistics policies and procedures are understood and applied effectively.
Prepare and submit relevant quarterly reports to the regional office;
Report to the Country Director;
Member of the Country Management team
Prepare and present management information reports concerning operational effectiveness and service levels of contractors providing maintenance, janitorial, catering and security services.
Coordinate with project office managers in evaluating administration and logistics staff in the project offices
Supervise directly Admin and Logistics Coordinator, Humanitarian Admin and logistics Advisor, IT Specialist and Matrix manage Project Admin Managers.

Technical Expertise, Skills And Knowledge Qualification and Experience:

A Master’s degree in Business/Public Administration, Logistics/Supply Chain Management or any related field.
A minimum of 5 years experience providing a whole range of administration and logistics services in an organisation, ideally with at least 3 years in an International NGO.
Excellent and demonstrable experience in procurement and logistics management.
Demonstrable experience in office management and staff coordination.
Excellent writing and speaking in English language
Knowledge and understanding of Nigeria’s policy environment;
Familiarity with donor-funded procurement rules and regulations
Other relevant professional/management certifications in administration and logistics

Skills:

Strong Administration and logistics management skills
Good report writing skills and ability to develop effective work plans, manage time and priorities in order to meet departmental objectives.
Proficiency in the use of relevant applications including Microsoft Office applications (Word,
Excel, PowerPoint and Outlook), SAP and other relevant applications.
Proven proactive skills in identifying cost savings, cost avoidance and efficiency opportunities.
Communicates clearly and effectively in a style that inspires confidence and builds credibility with staff
Ability to work effectively in a multicultural environment
Analytical ability to draw pertinent conclusions
Demonstrated expertise in negotiations, conflict resolutions and persuade staff at all levels of the organisation.
Ability to achieve and maintain operational efficiency, identify and mitigate risks related to administration and logistics
Ability to function in high pressure situations while maintaining emotional control.

Behaviours:

Demonstrates a high level of discretion and confidentiality and sound judgement in handling sensitive situations
Demonstrates a high degree of professionalism/integrity
Flexible with a ‘can-do’ and problem solving approach
Patience and due diligence
Leads by example to motivate high performance of others
Very strong commitment to continuous learning

Plan International’s Values In Practice

We are open and accountable
Promotes a culture of openness and transparency, including with sponsors and donors.
Holds self and others accountable to achieve the highest standards of integrity.
Consistent and fair in the treatment of people.
Open about mistakes and keen to learn from them.
Accountable for ensuring we are a safe organisation for all children, girls & young people
We strive for lasting impact
Articulates a clear purpose for staff and sets high expectations.
Creates a climate of continuous improvement, open to challenge and new ideas.
Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
Evidence-based and evaluates effectiveness.
We work well together
Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
Builds constructive relationships across Plan International to support our shared goals.
Develops trusting and ‘win-win’ relationships with funders, partners and communities.
Engages and works well with others outside the organization to build a better world for girls and all children.
We are inclusive and empowering
We empower our staff to give their best and develop their potential
We respect all people, appreciate differences and challenge equality in our programs and our workplace
We support children, girls and young people to increase their confidence and to change their own lives.

Physical Environment

Travel to project offices is required to provide necessary support.
Travel abroad may be necessary as per regional office requirement and request.

Level Of Contact With Children

Low contact: No contact or very low frequency of interaction

Our organizational values are designed to help everyone who works with us achieve our ambitious goals for children, especially girls:

We are open and accountable
We strive for lasting impact
We work well together
We are inclusive and empowering.

Interested and qualified candidates should submit their CV's and a Statement of Interest responding to how they have demonstrated the above listed values in the course of their career to: [email protected] Indicate the Job Title and Location as subject of the mail. Job Title: Project Manager Location: Maiduguri, Borno (with frequent travels to Bama, Dikwa and Mongono LGA's) Grade: D1 Department: Humanitarian Program Reports: Child Protection In Emergency Specialist Job Purpose

The purpose of this role is to co-ordinate and manage Child Protection and GBV Project funded by IHA/GAC in line with
International best practices and relevant guidelines.
The post holder is expected to have strong GBV Child Protection and
Livelihood programming background and knowledge

Dimensions of Role

Communicates widely within Plan International Nigeria across Plan International and with local implementing partners. The post holder with support from the M&E Manager will ensure the establishment of a systematic Monitoring and Evaluation system for the project.
The post holder will interface and support project team members, support project coordination and implementation. S/He will ensure project is implemented according to time line and on budget.
The role requires strong project management skills including facilitation and organisational skills along with the ability to analyse and communicate complex information to all stakeholders.

Key End Results and typical Responsibilities Project Management:

Provide guidance and support to the implementing project team, in all phases of the project cycle Develop an activity implementation plan with the project team
Lead/organize regular monitor visits and if required project action plans revisions and modifications
Responsible for the development of all narrative and financial report (with support from Grants Officer and finance department and technical review by CPiE Specialist) in line with donor and Plan’s requirements
Ensure compliance with donor rules and regulations
Monitor budget and ensure adequate burn rate with support from Emergency Response

Manager and CPiE Specialist:

Working with M&E Coordinator/Manager, ensure adequate data capturing of project beneficiaries.

Information and Coordination:

Liaise and provide project updates and reports on a frequent basis and whenever required and agreed as per FAD to the line manager
Organize and attend regular meetings with project stakeholders (CNO, Sector
Coordinators, Government) as deem necessary by line manager
Represent Plan International Nigeria in coordination meetings as designated by line manager

Human Resource Development

Working with CPiE Specialist and Livelihood Specialist to support the orientation, on-going development/training and capacity building of project in Gender Based Violence, Child
Protection in emergencies and Cash Transfer modalities to ensure a high level of expertise in line with donor and organizational requirements.

Resource Mobilisation:

Support resource mobilisation efforts of proposal writing and related engagement.
In collaboration with M&E Coordinator/Manager, Communications Coordinator and CPiE Specialist, develop project briefs, lessons learnt and best practice documents that could feed into new projects idea
In collaboration with M&E and project officers, lead on assessments and other project documentations, that could possible feed into project development.
With technical support from the CPiE Specialist, lead on the development of concept notes and new funding proposal for the project implementation areas.
Dealing with Problems
Ability to manage competing priorities and expectations from internal and external stakeholders and remain calm and resilient in the face of pressure.
Manage multiple and work with distant colleagues to form a virtual efficient administration team;
Use Plan procedures to settle conflicts among colleagues;
Resolve problems that are not covered by established process.
Analyse possible causes of problems and suggest solutions to get them resolved.
Refer, whenever necessary, the case to the Humanitarian Programme Manager for consideration.

Communications and Working Relationships:

Working contacts inside and outside the organization; include the purpose and level (high, medium, low) of the conta
Bringing hearts and minds together for children
Various departments within Plan Nigeria (HR, Finance, Admin, Programmes etc)
Project Managers and coordinators of projects considered to be part of the Lake Chad Programme.

Qualifications and Experience

Bachelors’ degree in Development Studies, Project Management, Social Science or related field and experience in INGO with at least 3 years of work experience in humanitarian response and managing of Protection project, Master’s degree is preferred.

Skills & Knowledge:

At least 3 years’ experience in Gender Based Violence and or Child Protection programming
Experience dealing Canadian government funded project including UN funded projects
(UNICEF/UNFPA/UNOCHA) regulations
Proven experience of budget management and ability to develop project catch up plans and expenditure
Demonstrated strong management, coordination, teamwork and planning skills with proven ability to function effectively with multiple counterparts in private, public and NGO sectors.
Excellent written and verbal communication skills in English including excellent facilitation skills and demonstrated technical writing skills for publication.

Knowledge and skills:

General knowledge and understanding of Humanitarian Principles and core standards eg CPIE Minimum standards, Gender Based Violence in Emergencies
Guidelines, Core Humanitarian Standards, SPHERE and other relevant international standard for humanitarian response
General implementation experience in a managing role in humanitarian response
Ability to work effectively with diverse international teams.
Ability to work in a complex environment with multiple tasks, short deadlines and intense pressure to perform.
Proficiency in word processing and Microsoft Office.

Behaviours:

Creates strong sense of purpose and commitment within own part of the team and with stakeholders
Holds self and others to account to deliver on agreed goals and standards of behaviour
Demonstrates a high degree of professionalism/integrity
Strategic thinking and effective contribution to own work and Organisational development.
Bringing hearts and minds together for children
Sound judgement and decision-making in complex situations
Strong emotional intelligence including self-awareness.
Leads by example to motivate high performance of others
Very strong commitment to continuous learning

Physical Environment and Demands

Travel to project locations is required as necessary to ensure that programme are effectively monitored. The project Manager will be based in Maiduguri, Borno State with extensive travel to Bama, Dikwa and Mongono LGAs.
Ability to travel to LGAs for at least 70% of the time

Level of Contact with Children:

High contact- the job responsibilities of this position require the post holder to have frequent contact to low contact with children. It is expected that children shall be protected at all times.

Interested and qualified candidates should submit submit their CV's and a Statement of Interest responding to how they have demonstrated the above listed values in the course of their career to: [email protected] Indicate the Job Title and Location as subject of the mail Job Title: Livelihoods Officer Location: Borno Reports to: Project Manager with technical support from Livelihood Specialist Contract duration: 12 Months and renewable up to 24 months based on satisfactory performance. Role Purpose

Plan International Nigeria is seeking to implement the Adolescents in Emergencies Initiative over the course of the next three years, in line with the timeframe of Plan International’s global strategy.
The initiative supported by IHA/GAC and Plan Canada will be promoting multi-sectoral and integrated humanitarian assistance to meet the holistic needs and capacities of adolescent girls and boys and promote their meaningful engagement across response sectors.
The general lack of livelihoods for young people and families is seen as a major barrier to recovery and stabilization.
This position is responsible for Livelihoods (vocational training and Cash) activities in close collaboration with the project implementation team.
The Livelihoods officers will be supervised directly by the Project manager with technical support and supervision from the Livelihood asspecialist.

Dimensions of Role

Communicates with the Project Manager, across Plan International and with relevant implementing partners. The post holder will support the implementation of a robust livelihoods (vocational training and cash) activities.
The post holder will interface and support programme team members and programme coordination.
The role requires strong facilitation and organisational skills along with the ability to analyse and communicate complex information to all staff, partners and other stakeholders.

Key End Results and typical Responsibilities Programme development & Quality Management In collaboration with the Field Team and Livelihood/Cash Specialist, the Livelihoods Officer(s) will:

Support the development and implementation of Livelihoods (Vocational skill training and Cash) component of the implementation plans to capture project performance and results, including data reporting, assessments, and all livelihood beneficiaries’ registration and in kind/cash distribution activities.
Support to ensure that Vocational skill training and Cash specific elements of community and field level staff and volunteers capacity strengthening plans are successfully implemented.
Report results of Livelihoods (Vocational skill training and Cash) activities by providing written documentation about progress toward achieving indicators/targets,as appropriate.
Provide leadership at project location level on Livelihoods (Vocational skill training and Cash) activities to ensure project technical integrity to achieve project/program goal and corresponding objectives and targets
Ensure high-quality implementation, in close collaboration with the Field based team and sector Specialist (Livelihoods) and consistency in protocols, information and reporting systems
Lead efforts at project location to conduct project interventions activities (Vocational skill training and Cash), document results and provide feedback to stakeholders to guide decision-making
Lead efforts to training Livelihood Facilitators, vendors and Financial Services agents to set-up systems for effective cash/in-kind distribution and crowd control at such events to facilitate record keeping
Utilize the pre/post distribution assessment data collected to inform strategic decision-making and project planning
Support the project team to conduct targeted evaluations and operations research, including design, data collection, management and analysis for livelihoods activities.
Cultivate strategic sectors relationships and networks, and act as alternative representative of the livelihood and cash sector in SAFE, FSSWG, ERLWG and CWG meetings, conferences, and presentations
Support to ensure that relevant data (5Ws, 3Ws and related MIS data) are entered into organization-wide data management system designed to capture, analyse, and disseminate project data
Support the dissemination of project information among the project team
Facilitate Livelihoods (Vocational skill training and Cash) capacity-building activities project staff and field level partners.

Human Resource Development:

Supports the orientation, on-going development/training and builds capacity of field level and community based staff to ensure a high level of expertise in line with organisational requirements

Learning and knowledge management:

Shares information within the project team about livelihood, market and cash assessment findings and lessons learnt in a logical and regular manner.
More specifically shares information within the project team about pre/post distribution monitoring, price monitoring, findings and lessons learnt in a systematic timely manner.
Shares information within the programme team about livelihood, market and cash approaches and supports the documentation of lessons learnt, approaches and good practices.
Facilitates processes for internal and external knowledge sharing with IHA/GAC, CNO and among sector - specfic partners in the northeast and supports such processes within and between Plan International offices at Country, National and regional levels.
Participates in global/regional projects/networks as requested.

Resource Mobilisation:

Support resource mobilisation efforts of proposal writing and related engagement.

Dealing with Problems:

Ability to manage competing priorities and expectations from internal and external stakeholders and remain calm and resilient in the face of pressure.
Manage multiple and work with distant colleagues to form a virtual efficient administration team;
Use Plan procedures to settle conflicts among colleagues;
Resolve problems that are not covered by established process.
Analyse possible causes of problems and suggest solutions to get them resolved.
Refer, whenever necessary, the case to the project manager or Sector Specialist for consideration.

Communications and Working Relationships:

Working contacts inside and outside the organization; include the purpose and level (high, medium, low) of the contact
Prepare and submit relevant information for project reports and proposals for Plan
International domestic and international consumption as directed by his/her supervisor.
Provide timely responses concerning queries linked with relevant projects or programmes.
Provide advice and support to Plan International Nigeria’s project/ programme delivery and resource mobilisation.
Work with other members of the project/ programme units to ensure effective and efficient programme delivery.

Qualifications and Experience

Bachelors’ degree or equivalent in Agriculture, Accountancy or Business Administration and a minimum of 2- year of work experience in educational or livelihoods operation with an emergency or development program or banking institution - Required.
Prior experience with Plan International or local partner organization or a microfinance bank is - preferred.

Skills & Knowledge:

Proven expertise and understanding of diverse cash transfer modalities
Expertise in quantitative and qualitative methodologies, research, reporting and presentation.
Demonstrated strong management, coordination, teamwork and planning skills with proven ability to function effectively with multiple counterparts in private, public and NGO sectors.
Strong understanding of cash transfer policy and compliance requirements.
Excellent written and verbal communication skills in English/ Hausa including excellent facilitation skills and demonstrated technical writing skills for report writing.
Familiarity with cash based transfer, group organizing and mobilization for safety net projects
Ability to work effectively with diverse international teams.
Ability to work in a complex environment with multiple tasks, short deadlines and
intense pressure to perform.
Strong technical skills, including ability to utilization of digital platform for cash transfer.
Proficiency in Microsoft Office packages (Excel/Word document)
Ability to travel nationally at short notice.

Behaviours:

Creates strong sense of purpose and commitment within own part of the team and with stakeholders
Holds self and others to account to deliver on agreed goals and standards of behaviour
Demonstrates a high degree of professionalism/integrity
Strategic thinking and effective contribution to own work and Organisational development.
Sound judgement and decision-making in complex situations
Strong emotional intelligence including self-awareness.
Leads by example to motivate high performance of others
Very strong commitment to continuous learning

Physical Environment and Demands:

Based in Maiduguri, Borno State with travel to the communities in Bama, Dikwa and Mongono LGAs to ensure that project is effectively monitored

Level of Contact with Children:

High contact- the job responsibilities of this position require the post holder to have medium to low contact with women and children. It is expected that children shall be protected at all times.

Interested and qualified candidates should submit submit their CV's and a Statement of Interest responding to how they have demonstrated the above listed values in the course of their career to: [email protected] Indicate the Job Title and Location as subject of the mail Job Title: Front Desk Officer Location: Abuja Reports to: Admin Coordinator Role Purpose

To ensure that communication between Plan Nigeria and its customers both internal and external are conducted in a smooth and professional manner.
To receive Plan International Nigeria’s visitors and coordinate visits to staff within the office premises.

Dimensions of the Role

Interface between Plan International Nigeria and the public
All Plan staff Custodian of Petty cash funds
Processing of mails
Coordinate and organization of the reception of Plan International Nigeria
Area of Responsibility - Country Office

Accountabilities

Handle all incoming and outgoing calls in a professional manner
Ensure that the front office/reception hall is kept clean and managed in a professional manner.
Receive visitors and directing them appropriately
Receive mails and parcels and ensure that they are appropriately dispatched without delay.
Register all incoming and outgoing calls and mails, and other correspondence
Assist in the provision of logistical support for all meetings, workshops
Develop a rating system for mails received for the CD to enable easy retrieval;
Management of Petty cash funds disbursement and Replenishing petty cash to ensure cash balances are not exhausted.
Receives Cash and raises receipts (ensure all documents are signed)
Prepare Bank Deposit Slips and forwards deposit slip and receipts to the finance department
Delivers/releases cheque to payee (Vendors or service providers)
Receive and deliver all applications for recruitment purposes;
Provide an interface between correspondences from other organizations and Plan Nigeria
Support in purchase requisition creation and maintenance in SAP
Effect any other duties that may be assigned from time to time by the Admin Coordinator
Ensures that Plan International’s global policies for Safeguarding Children and Young People and
Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Key Relationships

Maintains high contact with the Admin and Logistics Manager and Admin staff at CO and field offices
Maintains high contact with Plan Nigeria’s visitors, vendors and service providers
Maintains a fair contact with the finance officer for finance related activities

Technical Expertise, Skills and Knowledge Essential:

Degree or Certification Business Administration or any related field
At least 2 years working experience in a similar position and with a credible institution
Proven experience as front desk representative, agent or relevant position
Familiarity with office machines (e.g. fax, scanners, printer etc.)
Knowledge of office management and basic bookkeeping
Proficient in English (oral and written)
Excellent knowledge of MS Office (especially Excel and Word)
Strong communication and people skills
Good organizational and multi-tasking abilities
Problem-solving skills
Customer service orientation

Plan International’s Values in Practice

We are open and accountable
Promotes a culture of openness and transparency, including with sponsors and donors.
Holds self and others accountable to achieve the highest standards of integrity.
Consistent and fair in the treatment of people.
Open about mistakes and keen to learn from them.
Accountable for ensuring we are a safe organisation for all children, girls & young people
We strive for lasting impact
Articulates a clear purpose for staff and sets high expectations.
Creates a climate of continuous improvement, open to challenge and new ideas.
Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
Evidence-based and evaluates effectiveness.
We work well together
Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
Builds constructive relationships across Plan International to support our shared goals.
Develops trusting and ‘win-win’ relationships with funders, partners and communities.
Engages and works well with others outside the organization to build a better world for girls and all children.
We are inclusive and empowering
We empower our staff to give their best and develop their potential
We respect all people, appreciate differences and challenge equality in our programs and our workplace
We support children, girls and young people to increase their confidence and to change their own lives.

Physical Environment

Typical Office Environment

Level of Contact with Children

Low contact: No contact or very low frequency of interaction

Interested and qualified candidates should submit their CV's and a Statement of Interest responding to how they have demonstrated the above listed values in the course of their career to: [email protected] Indicate the Job Title and Location as subject of the mail Job Title: Admin Assistant Location: Abuja Travel required Occasional Functional Area: Administration Reports to: Admin and Logistics Officer Effective Date: April 2018 Grade: B Role Purpose

To provide support to sound administrative, office and logistics support to the Conutry office in line with policies of Plan International.
The role will contribute to effective office management including support to store management, inventory/asset management and supervision of janitorial services.
The incumbent will employ the use of general office practices and administrative procedures to carry out assigned tasks.

Dimensions Of The Role

Implementation of administrative processes, protocols and systems for the Conutry Office.
Provide administrative and logistical support for staff
Supervision of two janitors

Accountabilities

Supports in maintenance of general office systems including filing; sending, receiving and distributing documents; and’ photocopying/Scanning.
Coordinate and prepare mailings, including production, photocopying, assembling, posting and courier/shipping.
Assist with sourcing for quotations towards the procurement of goods and materials for program delivery as per corporate procedures to ensure value for money is obtained
Support program activities in the Conutry office where necessary.
Keep and maintain store records and materials to ensure prompt supply of materials to staff for the effective discharge of their work without any disruptions of work-flow
Use systems and processes to assure smooth and timely flow of work.
Assist with organization of meetings and special events.
Maintain good and professional relationship with relevant vendors and visitors to the Conutry Office
Knowledge of general office practices and administrative procedures.
Resourceful in gathering and providing information.
Ensure that the Conutry office is tidy at all times through effective supervision of the cleaners
Receives and signs for fixed asset items and maintains physical inventory
Responsible for purchase requisition creation and maintenance in SAP
Responsible for posting good receipt in SAP supported by a delivery note
Perform additional and miscellaneous job-related duties for the office as assigned by manager

Human Resource Development:

Assist the orientation, on-going development/training and builds capacity of staff and local partner staff when required in line with Admin and Logistics policies and procedures

Learning And Knowledge Management:

Shares relevant information within the team supporting the proper documentation of all administrative, logistic and financial transactions of the operations
Participates in global/regional projects/networks as requested.

Resource Mobilisation:

Assist resource mobilization efforts by supporting costings with respect to budget preparation and related engagement.

Dealing With Problems:

Ability to manage competing priorities and expectations from internal and external stakeholders and remain calm and resilient in the face of pressure.
Manage multiple and work with distant colleagues to form a virtual efficient administration team;
Use Plan procedures to settle conflicts among colleagues;
Resolve problems that are not covered by established process.
Analyse possible causes of problems and suggest solutions to get them resolved.
Refer, whenever necessary, the case to the Admin and Logistics coordinator for consideration.
Ensures that Plan International’s global policies for Safeguarding Children and Young People and
Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as
applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan
International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Key Relationships [This section refers to people inside and/or outside of the organisation that the post-holder needs to have contact with, and why. This should include virtual presence.]

Prepare and submit relevant administrative project reports for domestic consumption.
Provide timely responses concerning administrative queries in the Conutry Office
Work amicably with other members of the Plan International Nigeria team to ensure effective and efficient programme delivery.
Work closely with contract cleaners, occasional interaction with vendors and visitors

Technical Expertise, Skills and Knowledge Essential:

A BA/BSc or HND in related Business Administration or related field.
At least 2 years practical work experience in supporting administrative systems in a similar organization
Proficiency in MS Word, MS Excel and MS Outlook a must
Knowledge of operating standard office equipment
Excellent communication skills – written and verbal
Ability to prioritize projects and strong problem solving skills
Good research skills and attention to detail

Plan International’s Values in Practice:

We are open and accountable
Promotes a culture of openness and transparency, including with sponsors and donors.
Holds self and others accountable to achieve the highest standards of integrity.
Consistent and fair in the treatment of people.
Open about mistakes and keen to learn from them.
Accountable for ensuring we are a safe organisation for all children, girls & young people
We strive for lasting impact
Articulates a clear purpose for staff and sets high expectations.
Creates a climate of continuous improvement, open to challenge and new ideas.
Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
Evidence-based and evaluates effectiveness.
We work well together
Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
Builds constructive relationships across Plan International to support our shared goals.
Develops trusting and ‘win-win’ relationships with funders, partners and communities.
Engages and works well with others outside the organization to build a better world for girls and all children.
We are inclusive and empowering
We empower our staff to give their best and develop their potential
We respect all people, appreciate differences and challenge equality in our programs and our workplace
We support children, girls and young people to increase their confidence and to change their own lives.

Physical Environment:

Typical office environment

Level of contact with children

Low contact: No contact or very low frequency of interaction

Interested and qualified candidates should submit their CV's and a Statement of Interest responding to how they have demonstrated the above listed values in the course of their career to: [email protected] Indicate the Job Title and Location as subject if the mail. Job Title: Gender Based Violent Officer Location: Borno Reports to: Project Manager - IHA-GAC Project Purpose

The purpose of this role is to coordinate and support all Gender Based Violence Case Management related activities
The post holder will supervise a team of 9 Case Workers based in Mongono, Dikwa and Bama LGAs of Borno and will ensure Plan International GBV Case Management support to S/GBV survivors meets the inter-agency guidelines for case management and the minimum standards for child protection and Gender Based Violence in humanitarian actions
The GBV Officer will be supervised directly by the Project Manager and technically supervised by the CPiE Specialist

Dimensions of Role

Communicates within Plan International Nigeria and with partners and related government institutions
The post holder will manage Plan International GBV Case Management activities interfacing with other programme team members. The post holder will als contribute towards the capacity building of Plan Internationals implementing partners and community volunteers including stakeholders at LGA and community level.
Key End Results and typical Responsibilities
Programme development & Quality Management

In collaboration with the Field Team, Project Manager and CPiE Specialist, the GBV Officer will be responsible:

To ensure GBV survivors including child survivors and those at risk of GBV are identified and receive individual case management support by ensuring standard tools and procedures are in place and adhered to by case management team members.
To manage, provide training and technical support to, and build the capacity of the full case management team.
To coordinate with other GBV service providers on case management.

Technical Skills:

Provide technical and management leadership to Case Workers in accordance with best practice and Plan policies, including its survivor and child-centered community-based approach.
Ensure that solid case management, referral and information management systems are in place for appropriate identification, responses and follow-up for survivors of GBV
Ensure regular communication with Project Manager and CPiE Specialist to integrate appropriate GBV in emergencies priorities in program design
Ensure regular individual supervision, case review meetings with case workers and case conferences are conducted to reflect on progress and to accommodate the lessons learned and improve case management system accordingly.
Ensure the [GBV IMS Database] is set up, regularly updated, analyzed for trends in the caseload, and efficiently and confidentially managed in collaboration with the GBV IMS
Officer [and relevant partner organizations (e.g. Ministry of Women Affairs and Social Development, UNFPA and UNICEF)].
Provide support to reintegration activities especially for women, girls and boys formerly associated with armed groups in collaboration with humanitarian agencies
Conduct regular capacity assessment and capacity building including coaching and mentoring of Case Workers to improve on the quality of Case Management.
Collaborate with other project staff to ensure referrals to ther services such as psychosocial support, Mental health and education/livelihoods interventions

Staff Supervision & Development:

Directly supervises Case Workers
Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance tenable staff to successfully perform in their positions.
Ensure timely completion and submission of regular program and staff reporting and annual performance reviews, as appropriate
Assist with the recruitment of Case Workers.
Ensure training, support and ongoing capacity building opportunities for Case Workers Provide evaluations on Case Workers performance in accordance with Plan Policies and Guidelines.
Ensure that all Plan policies are upheld, as well as Emergency Gender Based Violence
Guidelines, Minimum Standards for Child Protection in Humanitarian Action, GBV Case Management Standard Operating Procedure and Core Humanitarian Standards
Grant Planning & Implementation
Produce weekly and monthly data and regular narrative reports for different stakeholders and information to feed into donor narrative report
Supports implementation and ensure adherence to monitoring and evaluation plans.

Monitoring & Reporting:

Initiate regular, participatory assessments/feedback surveys with client communities.
Provide inputs into and consolidate weekly, monthly and quarterly progress reports on the Case Management activities; Submit reports for all field activities, trainings and meetings.
Maintain effective and efficient oversight, quality control and reporting systems and processes that ensure regular field monitoring and modifications as required.
Contribute thigh-quality Plan International and donor reports on activities, indicators and achievements, as well as best practices and lessons learned.
Coordination & Representation
Actively develop and maintain effective working relationships with key stakeholders, including donors, government actors, UN agencies, international and local NGOs, and other relevant actors.
Regularly attend LGA level GBV sub-working group meetings, Case Management meetings at appropriate levels to contribute to coordinator of case management responses across agencies.

Program Development:

Contribute to the development of the CP/GBV program strategic direction for responding tin need of women, girls, boys and men.
Contribute to proposal development activities (narrative and budget) through providing information from the ground and participation in rapid assessments.

Other:

Consistently and proactively monitor/assess the safety and security of field teams; promptly reporting concerns or incidents to Plan International management and liaising with community leaders and other external parties as required to maintain/enhance the security environment for Plan programs
Other duties as assigned by the supervisor tenable and develop Plan programs

Human Resource Development:

Supports the orientation, on-going development/training and builds capacity of local partner staff and Case Workers when required.
Learning and knowledge management
Shares relevant information within the team establishing and supporting the proper documentation of activities
Participates in regional/national projects/networks as requested.
Resource Mobilisation
Support resource mobilization efforts by supporting proposal preparation and related engagement.

Dealing with Problems:

Ability to manage competing priorities and expectations from internal and external stakeholders and remain calm and resilient in the face of pressure.
Manage multiple and work with distant colleagues to form a virtual efficient administration team;
Use Plan procedures to settle conflicts among colleagues;
Resolve problems that are not covered by established process.
Analyse possible causes of problems and suggest solutions to get them resolved.
Refer, whenever necessary, the case to the Child Protection in Emergencies Specialist for consideration.
Communications and Working Relationships:
Working contacts inside and outside the organization; include the purpose and level (high, medium, low) of the contact
Support the preparation of reports for domestic and international consumption.
Provide timely responses concerning queries linked with relevant projects or programmes.
Report to the IHA/GAC project manager;
Provide support tPlan International Nigeria’s programme delivery and resource mobilization.
Work with other members of the programme units to ensure effective and efficient programme delivery.

Qualifications and Experience

B.A or equivalent in Social Science, Social Work, Psychology, Public Health, Human Rights or related Degree desired
At least 3 years’ experience in implementing child protection or Gender Based Violence programs, preferable social work or case management, in humanitarian or development settings
At least 2 years direct experience providing services to children at risk and survivors of abuse, exploitation and violence, providing gender-sensitive and child-friendly counseling services, and/or developing/implementing referral pathways and case management systems
Previous experience supervising and managing a team in a cross-cultural setting especially Case Workers
Demonstrated experience in capacity building and mentoring of staff
Previous experience in emergency preparedness and response
Experience working with case files and databases and providing regular documentation preferred

Skills & Knowledge:

Demonstrated understanding of the skills necessary to work with children and particularly vulnerable children
Demonstrated ability to solve problems, think and plan strategically, and communicate with key actors in a dynamic and unpredictable operating environment
Excellent community mobilization skills
Strong skills in monitoring, evaluation, research and conducting participatory, community-led assessments.
Knowledge of Sphere and established international child protection/GBV standards, methodology and tools
Knowledge of community mobilization and facilitation techniques
Computer skills (MS Word, Excel, Outlook, PowerPoint)
Ability and willingness twork in a participatory manner with a diverse range of client communities
Personal qualities: Team player, clear communicator, flexible, network-builder, able to handle pressure well under minimal supervision, and a commitment to child rights and gender equality

Languages:

Fluency in written and spoken English and knowledge of local language (Hausa, Kanuri) strongly desired

Behaviours:

Creates strong sense of purpose and commitment within own part of operations and with stakeholders
Holds self and others to account to deliver on agreed goals and standards of behaviour
Demonstrates a high degree of professionalism/integrity
Provides good and adequate administrative and logistical support tenable programmes to meet meets it’s agreed financial and program outcomes.
Actively seeks for support in addressing difficulties in execution of duties.
Strategic thinking and effective contribution town work and Organisational development.
Sound judgement and decision-making in complex situations
Strong emotional intelligence including self-awareness.
Leads by example to motivate high performance of others
Very strong commitment to continuous learning

Physical Environment and Demands

Based in Mongono, Born State with frequent field visits to Dikwa and Bama LGAs to implement and supervise programme activities. Plan International operates in volatile environment and candidate must be willing to travel tand spend long time in places like Gwoza, Pulka, Mafa Central, Askira Uba, Mongono, Dikwa and Bama.

Level of Contact with Children:

High contact- the job responsibilities of this position require the post holder thave very frequent contact with children. It is expected that children shall be protected at all times.

Interested and qualified candidates should submit their CV's and a Statement of Interest responding to how they have demonstrated the above listed values in the course of their career to: [email protected] Indicate the Job Title and Location as subject if the mail. Job Title: Service Delivery Facilitator Location: Sokoto (Travel required Frequent) Reports to: National Program Manager Role Purpose

Provide support in the development and implementation of the project’s strategy to ensure gender sensitive and responsive health facility and community MNCH service delivery within a cluster of Local Government Areas.
Work with Gender advisor, Monitoring, and Evaluation advisor to ensure gender equality is mainstreamed at the local level and project outputs are adequately documented to feed into Performance management framework. Ensure compliance with all donor program and operational requirements.

Dimensions of the Role

Implementation of project financial management processes, protocols and systems

Accountabilities

Programme development & Quality Management
Supervise and facilitate the training activities of Health service providers including community health workers, in line with project standards.
Participate in the development/adaptation of state and local supportive supervisory mechanisms and its implementation including providing feedback to stakeholders.
Participate in program research processes in the project, including facility assessments and identification of key needs address service delivery gaps.
Work with community demand creators to strengthen linkages and ensure alignment of demand and supply side interventions, including addressing demand/supply side issues at project level.
Work with health facilities and partners to develop and monitor facility improvement plans, including application of standard based management and recognition protocols.
Contribute to the implementation of a gender responsive emergency transport system at LGA and community levels in conjunction with NURTW, WDCs and other stakeholders.
Regularly review community and facility level data, including collection processes to track progress against planned service delivery outputs and outcomes, using RBM methodologies.
Responsible for regular and timely updates and reports, including success stories, best practices on supply side activities to inform project programming decision making and advocacy efforts.
Carry out regular advocacies to local stakeholders to improve and sustain facility and community MNCH service delivery.
Work with Gender advisor in identifying and updating gender barriers to MNCH service delivery outcomes and addressing them through supply side interventions.
Work with M and E unit to ensure relevant and quality information is provided to make evidenced based service delivery decisions at the community, facility and LGA levels.
Maintain good relationship with the Primary Health Care Development Agency, local government authorities and stakeholders, including health facility staff.
Assume any other responsibility as assigned by supervisors
Fulfil Plan’s Child Protection Policy at all times to prevent children from all forms of child abuses.

Communications and Working Relationships:

Prepare and submit relevant project reports for domestic and international consumption.
Provide timely responses concerning queries linked with relevant projects or programmes.
Report to the Deputy Country Director;
Provide advice and support to Plan International Nigeria’s programme delivery and resource mobilization.
Work with other members of the programme the units to ensure effective and efficient programme delivery.
Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender
Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Key Relationships Human Resource Development:

Supports the programme team in progarmme capacity building to staff, partners and beneficiaries to ensure programmme quality.
Learning and knowledge management
Shares information within the Programme team about innovative programme approaches and supports the documentation of such approaches, good practices and lessons learnt.
Facilitates processes for internal and external knowledge sharing among national programmes teams in the region and supports such processes between regions
Participates in global/regional projects/networks as requested.
Resource Mobilisation
Support resource mobilisation efforts through proposal writing and related engagement.

Dealing with Problems

Improved health facility service delivery based on tracking indicators and assessments.
Project gender equality outcomes adequately addressed through service delivery interventions.
Contribution to the established process for timely and regular feedback of outputs into project planning, advocacy and other decision making cycles.

Technical Expertise, Skills and Knowledge Qualifications and Experience:

A First degree in Health related courses from a recognized higher institution.
At least 3 years’ practical work experience in the area of health service delivery programs, especially MNCH programs.
Experience working with PHC workers, local communities, Ward development communities and social groups.
Good working knowledge of the Nigerian Health system especially at the PHC level.
Experience facilitating focus group discussions and including trainings.
Knowledge and experience with some donor program frameworks and approaches will be an added advantage.

Skills & Knowledge:

Ability to contribute to research processes and analyze and interpret both quantitative and qualitative data.
Excellent communication and presentation skills.
Ability to work in a multidisciplinary and multicultural team
Possession of good report writing skills
Good computer literacy skills
Good working knowledge of Hausa and local cultural norms is a MUST.

Behaviours:

Provides good and adequate financial support to enable project meets it’s agreed financial and program outcomes.
Actively seeks for support in addressing difficulties in execution of duties.

Plan International’s Values In Practice

We are open and accountable
Promotes a culture of openness and transparency, including with sponsors and donors.
Holds self and others accountable to achieve the highest standards of integrity.
Consistent and fair in the treatment of people.
Open about mistakes and keen to learn from them.
Accountable for ensuring we are a safe organisation for all children, girls & young people
We strive for lasting impact
Articulates a clear purpose for staff and sets high expectations.
Creates a climate of continuous improvement, open to challenge and new ideas.
Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
Evidence-based and evaluates effectiveness.
We work well together
Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
Builds constructive relationships across Plan International to support our shared goals.
Develops trusting and ‘win-win’ relationships with funders, partners and communities.
Engages and works well with others outside the organization to build a better world for girls and all children.
We are inclusive and empowering
We empower our staff to give their best and develop their potential
We respect all people, appreciate differences and challenge equality in our programs and our workplace
We support children, girls and young people to increase their confidence and to change their own lives.

Physical Environment

Typical Office environment with travels to Programme/Facilities Units is required as necessary to ensure that programme are effectively delivered.

Level of Contact with Children

High level: Frequent interaction with children

Interested and qualified candidates should submit their CV's and a Statement of Interest responding to how they have demonstrated the above listed values in the course of their career to: [email protected] Indicate the "Job Title and Location" as subject of the mail. Application Deadline 22nd May, 2018. Note: Only shortlisted candidates will be contacted. Sent all applications as specified above.

Borno State and 4 other locations

Borno State, Sokoto State, Maiduguri, Adamawa State, Mubi

Ongoing Recruitment at Plan International, 9th May, 2018

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