Jobs

Recent Job Vacancies at Solidarités International (SI), 26th July, 2018

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Solidarités International (SI) is a French humanitarian organisation operating for over 35 years who is committed to providing aid in the event of conflict and natural disasters. Our mission is to provide aid as quickly and as efficiently as possible to endangered populations by meeting their vital needs: water, food and shelter. We are recruiting to fill the position below:     Job Title: HR Admin Assistant Location: Monguno, Borno Beginning of contract: 20/8/2018 Contract duration: 3 months - Probation period: 1 month Delocalization policy: applicable, according to SI conditions Objectives

• At his/her assigned base level, the administrative assistant supports the administrator in the processing of accounting operations as well as all tasks relating to Human Resources.

List of Main Responsabilities Administrative management of Personnel:

• Welcome and participate in administrative briefing of new personnel
• Assist the administrator for the administrative management of recruitment and hiring
• Participate in the organization of training
• Ensure archiving and monitoring of individual files and deliver all documents relative to the professional life of Solidarités International employees
• Ensure the confidentiality of all HR datas
• Participate in the monitoring of work contracts on the base
• Collect payment details and integrate them into the Human resources management software (Homère)
• Issue pay slips and supervise payment of salaries after approval by the administrator
• Calculate taxes and duties and create pay records for the relevant organizations
• Keep an organization chart up to date for the base
• Assist the administrative in the organization and conduct of meetings with personnel representatives
• Participate in the application of policies relating to salaries and benefits for Solidarités International
• Monitor changes in the cost of living.

Team Management:

• Train and support team members under his or her supervision
• Ensure the minimal replacement of members of the admin services in case of absence (days of, sickness etc.)

Treasury / Accounting / Management:

• Supervise the physical maintenance and safety of cash boxes
• Prepare monthly closing, revision and integrity of accounts for the base
• Issue vouchers, supervise archiving of records
• Participate in audits or any checks issued by partners or head office, at the base level
• Participate in the consolidation of budget follow ups and cash forecasts at the base level
• Monitor due dates for payments of contracts managed by the administrative coordinator
• List liquidity needs in concert with the admin coordinator
• Carry out pay-outs and advances, within established guidelines
• Keep the registry of cash pay-outs and the cashier’s register
• Record budgetary transfers and keep accounting codes
• Verify, before recording, that records conform to regulations and procedures of Solidarités International
• Translate accounting documents if necessary
• Exchange currencies at request of superiors
• Verify cash balances daily and report any discrepancies to superior
• Archive accounting records according to Solidarités procedures after a final verification of receipts etc.
• Guarantee security of the cash and confidentiality of information.

Reporting / Communication:

• Participate in supervision of regulations in effect
• Aid admin Base in relations with administrative authorities.

Personal Abilities

• Languages: English, Haussa, Kanuri.

Personal Qualities:

• Reliable, honest, very good organization, resistance to stress, good interpersonal skills (communication), team player, capacity to delegate and to manage, initiative and autonomy, capacity of prioritsation of task.

Technical Competences:

• Training: B.Sc in Economic, management administration, HR, social science
• Professional experience: 6 months of experience in similar position (NGO/Private or Public sector)
• IT skills: Excel, Word, Outlook.

Salary and Conditions In accordance with SI’s Terms of Employment; for national staff in Nigeria. Interested and qualified candidates should submit their CV's, Cover Letter and references in one file (in Word or PDF) to: [email protected] The file must be named with name and surname of the candidate.   Application Deadline 4th August, 2018.     Job Title: Procurement Manager Location: Maiduguri, Borno Beginning of contract: 20/08/2018 Contract duration: 3 (Three) months (with possibility of extension) - Probation period: 1 month. Goal / Purpose

• The procurement manager supports the deputy LogCoo in implementing and supervising all purchases activities at mission level
• In particular, he/she lends support to carrying out activities and the filing and archiving logistical documents.
• He/she temporarily takes on the basic tasks of the purchaser or storekeeper in their absence.

List of Main Tasks Management of purchase:

• Compose and archive purchase folders
• Negotiate prices, deadlines and methods of delivery
• Ensure that relationships with suppliers are monitored
• Coordinate with the stock/freight manager when there is delivery
• Follow up the purchase planning with the purchase schedule
• Provide feedbacks on the status of the purchase
• Assess the markets and identify the main and/or relevant suppliers
• Update price lists and vendor databases
• Control and ensure Solidarités International purchase procedures are respected
• Verify and process quote requests and IOFs
• Make purchase file for validation : quotation, bid analysis, contract …
• Proceed with the purchase

Human resource management:

• Assist with Log training sessions for the log team
• Participate in the recruitment of his/her team
• Coordinate, plan and supervise the work of his/her team
• Appraise personnel under his/her direct supervision
• Validate planning, follow attendance of his/her team

Reporting: Preparation of the IOF follow up for the Monthly logistic Pack Personal abilities:

• Professional experience: experience in supply, purchase, management. experience in NGO is a plus,
• Personal qualities: dynamic, organized, methodical, team spirit, managerial skills, meticulous

Technical competences:

• Training: Academic Degree such as Bachelor in Logistics, Trade or Higher National Diploma in Procurement, Business or equivalent.
• Languages: English, Kanuri, Haussa is a plus
• IT skills: Miicrosoft software practise (word, Excel)

Salary and Conditions

• In accordance with SI's Terms of Employment; for national staff in Nigeria.

Interested and qualified candidates should send their Applications (CV, cover letter, references) in one single file, to: [email protected] Please name your file with your name and surname.   Application Deadline 6th August, 2018.   Note

• Any general description as CV or resume will be automatically deleted
• As position is required as soon as possible, Solidarites International reserves the right to select a candidate and finalize the recruitment before the final date.

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