INTERSOS, is an independent non-profit humanitarian organization committed to assist the victims of natural disasters and armed conflicts. Its activities are based on the principles of solidarity, justice, human dignity, equality of rights and opportunities, and respect for diversity and coexistence, paying special attention to the most vulnerable and unprotected people.
We are recruiting to fill the position below:
Job Title: Project Administrator
Location: Maiduguri, with frequent mission on the ground Ngala, Bama, Dikwa and Magumeri (LGA), Borno State, Nigeria
Starting Date: 24/09/2018
Contract Duration: 12 months
Reporting to: (hierarchical) Project Manager (Technical) Country Finance Coordinator
Supervision of: Direct supervision of 5 staff (nationals)
Dependents: Non-family Duty station
General Context of the Project
Since 2009, the Boko Haram driven crisis (herein, Armed Opposition Groups [AOGs]) has crippled north eastern Nigeria. The Borno State continues to be most the affected, with over 1.8 million internally displaced persons (IDPs) . Recent advances by the Nigerian Army and the Multinational Joint Task Force have improved humanitarian access in 26 of the 27 Local Government Areas (LGAs) in Borno but have also revealed the extent of the crisis. In newly accessible areas, basic infrastructure has been destroyed, essential services are non-existent, and most local governance systems are not functional.
In support to the UN-led coordinated humanitarian response in the region, INTERSOS is proposing to continue provide services through a one-year integrated project that will address critical gaps in health, nutrition, protection and WASH services for a highly vulnerable population in host communities and IDPs camps in the Local Government Areas (LGAs) of Ngala (Ngala-Gambaru), Bama (Bama), Dikwa (Dikwa), Magumeri and Kukawua LGAs, Borno State, Nigeria.
In terms of health sector, INTERSOS intervention is articulated around two pillar:
- Reinforce the Health Systems, through train for health facilities staff including community health workers, nurses, nurse aids, and midwives on integrated management of childhood illnesses but also on screening for common outbreak prone diseases, case investigation and reporting mechanisms. INTERSOS will intervene for rehabilitation of health facilities structures and procurement of equipment for designated health activities as per the Basic Package of Essential Health Services. Mobile clinics will be organized to reach remote Wards of each targeted LGA.
- Improve reproductive health through provision of training and materials on GBV (included case management at heath facilities level), HIV counselling and testing and family planning
- For what concern the nutrition sector of intervention, health facilities will be supported to introduce OTP services as part of a comprehensive CMAM program. In addition, INTERSOS will provide furniture; equipment and anthropometric tools according to caseload requirements to the identified health facilities, included mobile clinics ensuring that all identified SAM cases receive the required monitoring and therapeutic care. Both fixed health facilities and mobile clinics will benefit from the RUTF supply.
In terms of WASH, the action plan to enhance hygiene promotion and increased knowledge on safe hygiene and sanitation at health facilities level, but also to improve the environment health through the implementation of a solid waste management at health facilities level, introducing the necessary knowledge, materials and infrastructures for it. At community level, clean-up campaigns will be organized and supported through the provision of materials encouraging communities to actively participate to maintain a healthy environment and identify safe locations for waste management.
Finally, concerning protection sector, the focus of the intervention will be on GBV identification, documentation and case management through individual and group PSS activities, while promoting awareness within the community and strengthening stakeholders knowledge and capacity in GBV prevention and response.
General purpose of the position
- The Project Administrator is responsible for the proper technical performance of all accounting-financial activities of its projects. In this context, he/she ensures the correct and effective management of financial resources, in accordance with the Organization procedures, the donors procedures and the Country Finance Coordinator’s directions.
Main Responsibilities and Tasks
- Responsible for the proper accounting and administration of Projects funds, under the supervision of the Country Finance Coordinator and the Head of Mission.
- To assume responsibility for cash account administration, ensuring conformity to existing procedures;
- Update the economic and financial status of the Projects, in terms of expenses, appropriations, available cash and liquidity; verify the expenditures are incurred in line with the set work plan and budget forecast,
- To regularly check, in collaboration with the Project Manager and the Country Finance Coordinator, the economic-financial performance of projects: final balance, expenditure excess, expenditure projections, and financial forecast;
- To ensure project expenses are reasonable, allocable, prudent and spend in accordance with INTERSOS and donors rules and regulations,
- Supervise, in collaboration with the Country Finance Coordinator, the other members of the consortium and guarantee that they submit financial report according to guidelines and timeframe set for in bilateral Memorandum of Understandings (MoUs);
- Revise report received from consortium members and compile them in a consolidated monthly financial report to share with the Country Administrator for verification;
- To ensures the correct filing of all projects’ data;
- To ensure the proper execution of goods, works and services procurement processes and conformity to INTERSOS and donors procedures;
Local staff management:
- To manage the local personnel of the Echo Projects funded by Coopita and Echo,
- To supervise and monitor staff contracts preparation for the Projects,
- To supervise and monitor, in collaboration with the Country Finance Coordinator, the preparation of payslips and monthly salaries payment for the Project staff,
Asset management and logistics:
- To update inventory records pertaining to INTERSOS and Projects assets,
- To verify the correct application of the organization’s or donor’s procedures in relation to purchases and goods management;
- Other tasks as assigned.
- Advanced university degree from a recognized academic institution in one or more of the following areas is preferred: Finance Management, Business Administration, Management, International Economics, International Development, Contract/Commercial Law.
- Minimum of 1.5 years of relevant work experience at national and international level working as admin-finance officer, also in humanitarian field locations
- Previous experience in Nigeria and/or Western and Central Africa is an asset
- Fair knowledge of the international donors – mainly OFDA systems
- Attention to details and ability to take initiative and work autonomously
- Strong organizational and problem-solving skills with analytic approach
- Excellent communication skills
- Strong knowledge in computer (MS Office package, internet, e-mail, etc.)
- Ability to work in austere and hostile environments
- Strong Leadership and inter personal skills
- Demonstrated organizational skills in highly complex emergency operations
- Knowledge of communication strategies and techniques
- Must be able to work independently while being a strong team player
- Proficiency in English (conversation, reading and writing) required
- Willingness to accept basic living standard and frequent field missions
- Ability to deal with stress and demanding working environment
- Readiness to commit and adhere to the values, mission and vision of INTERSOS
Interested and qualified candidates should:Click here to apply
Application Deadline 11th September, 2018.
Job Title: Protection Coordinator
Location: Maiduguri, Borno State, with regular visits to Field Offices/locations and regular presence in the field.
Starting date: 24/09/2018
Contract duration: Until 31/12/2018 (renewable)
Reporting to: Head of Mission
Supervision of: Technical supervision of Protection PM
General context of the Project
- Since 2009, the Boko Haram insurgency has crippled northeastern Nigeria. Borno State continues to be most affected, with over 1.8 million internally displaced persons (IDPs). Recent advances by the Nigerian Army and the Multinational Joint Task Force have improved humanitarian access in 22 of the 27 Local Government Areas (LGAs) in Borno, but have also revealed the extent of the crisis. In newly accessible areas, basic infrastructure has been destroyed, essential services are non-existent, and most local governance systems are not functional.
- In support to the UN-led coordinated humanitarian response in the region, INTERSOS is implementing more than 6 projects addressing critical gaps in health and nutrition, WASH, food security, shelter, Camp Coordination and Camp Management and protection services for a highly vulnerable population in the newly accessible host communities in the Local Government Areas (LGAs) of Ngala (Ngala-Gambaru), Bama (Banki, Bama) and Dikwa (Dikwa) Kukawa, Borno State, Nigeria.
- In line with its 2018 Country Strategy, INTERSOS intend to strength its capacities and response on the ground in protection sector (protection monitoring, CP and GBV), as a sector by itself and as protection mainstreaming within the whole INTERSOS Nigeria program.
General Purpose of the Position
- The general purpose of the position is to ensure the proper and effective implementation of all protection-related activities and services of INTERSOS Programme in Nigeria, providing technical inputs, guidance and support, and operational monitoring and evaluation.
Main Responsibilities and Tasks
- The Protection Coordinator is in charge of developing the protection programme in country, guiding and supporting all protection-related activities and services of INTERSOS Programme in Nigeria, ensuring timely and quality implementation and monitoring in compliance with relevant Standard Operating Procedures, International Principles and Guidelines, International Standards, Good Practices in Protection Responses, INTERSOS Fundamental Charter and Code of Ethics.
- Moreover, the Protection Coordinator is in charge of assisting the Head of Mission Nigeria and the Regional Direction for Western and Central Africa in the development, implementation and evaluation of the protection strategy and programme at country level.
- Planning, monitoring and evaluating the implementation of the protection programme in Nigeria – including but not limited to protection monitoring at community and household level; assistance to most vulnerable persons, child protection prevention and response, GBV prevention and response and psychosocial support – ensuring timely and quality delivery of the targets set as per approved projects’ proposals.
- Building the capacity of specialized and non-specialized staffs, as well as community volunteers and local counterparts, providing ad hoc training sessions and continuous on-the-job coaching.
- Maintaining relations pertaining to the protection programme with donors, partners, key stakeholders, and other relevant actors at country level.
- Assisting the development, implementation and evaluation of the protection strategy and programme at country level, providing technical inputs, and suggestions for improvements and recommendations for future actions.
- Continuously assess the protection needs and gaps of target populations in current and prospective areas of operations, periodically update the protection situation analysis and inform the programme accordingly.
- Continuously assess the protection response capacity of potential partners.
- Support the development, implementation and evaluation of the protection strategy and programme at country level, providing technical inputs, suggestions for improvements and recommendations for future actions.
- Support the design, promotion and elaboration of new interventions at country and regional level, ensuring protection mainstreaming.
- Stimulate and maintain active exchange of protection information within the region on useful news, publications, tools, best practices and lessons learned.
- Promote harmonization of protection approaches, methodologies and tools within the country, and create opportunities for experience sharing and learning among the team.
- In cooperation with the accountability unit, follow up on the implementation of the Child Protection (CP) and Protection from Sexual Exploitation and Abuse (PSEA) Policies.
Programme activities planning, monitoring and evaluation:
- Support the Project Managers in preparing, managing and regularly updating the protection projects’ activities work plan, ensuring timely and quality implementation in compliance with the defined projects’ strategy, as well as INTERSOS and donors’ guidelines.
- Guide detailed vulnerability assessments of target populations in projects’ areas to define the exact locations of intervention and the beneficiaries.
- Provide inputs, guidance and support to ensure the quality implementation of the protection projects’ activities from the technical point of view.
- Maintain all case management relevant forms (vulnerability assessment form, case plan form, referral form, follow-up form, etc.) updated and ensure they are properly used.
- Advise on management of complex cases.
- Contribute to developing, rolling out and revising internal Protection Toolkits and Standard Operating Procedures (SOPs).
- Ensure that required data protection and sharing protocols are respected.
- Promote age, gender and diversity sensitive approaches into the projects’ activities, as well as social cohesion initiatives.
- In cooperation with the Programme/Project Managers, elaborate and set up specific mechanisms to monitor and evaluate the protection projects’ activities, as well as to collect feedback and complaints from beneficiaries and target populations at large.
- Undertake field visits to the projects’ locations as needed to continuously monitor the progress and the quality implementation of the protection projects’ activities.
- In cooperation with the protection team, conduct case audits to evaluate the quality of the service provision.
- Continuously assess, analyze and evaluate the impact of the protection projects’ activities to inform and adjust the programme accordingly.
- Report in a timely manner any eventual challenges or delays faced, loss or damage occurred, fraud or misuse detected.
- Work closely with the colleagues to ensure the integration of the protection programme with other sectors of intervention.
Programme staffs, volunteers and local counterparts capacity building:
- In cooperation with the management and human resources staffs, carry out the identification and selection of the protection staff, as required.
- Contribute to supervising and evaluating the performance of the protection staffs.
- Continuously assess the training needs of the protection staffs, design the capacity building programme and develop the related material for enhanced protection response capacity and service provision according to international best practices, standards and principles.
- Ensure that all relevant non-specialized staffs, as well as community volunteers and local counterparts, are trained on humanitarian principles and code of ethics; basic principles of general protection, child protection, gender-based violence and psychosocial support; data protection and sharing protocols; safe referral; and risk mitigation.
- Support the Project Managers in elaborating and monthly updating the internal monitoring and evaluation tool, the Project Appraisal Tool (PAT), with specific reference to the protection activities.
- Contribute to preparing the projects’ narrative reports with specific reference to the protection activities, as well as other ad hoc analysis reports and material, according to INTERSOS and donors’ requirements.
- Ensure that all data related to the protection activities are disaggregated by sex and age, in order to develop profiles on the different needs and realities of women, girls, boys and men, for reporting and analysis purposes.
Coordination and representation:
- Establish and maintain collaborative relations with relevant donor officers, partners, key stakeholders and other humanitarian actors.
- Participate in meetings with relevant donor officers and facilitate field visits by donor missions, as required.
- Proactively participate in the Protection Cluster/Working Group and Sub-clusters/Sub-Working Groups, including related strategic Coordination groups and thematic task forces, at country level.
- Minimum: BA in relevant field (Social Science, Psychology, Social Work, human rights, international humanitarian law or other fields related to social development and humanitarian work)
- Master degree (MA or LLM) in Human Rights, International Humanitarian Law or related subjects (desirable)
- Minimum of five (5) years of relevant working experience in protection-related sectors, preferably within an INGO.
- 3 years experience in case of Higher education degree (Masters/LLM).
- Strong theoretical, technical and practical background in protection
- Proven training skills and capacities in developing trainings’ curricula
- Strong skills in networking with partners and donor liaison
- Able to gather and critically analyze data, gaps and trends related to Protection issues
- Knowledge of the Nigeria humanitarian context and of the Lake Chad Basin crisis is an asset
- Strong organizational skills and ability to manage efficiently multiple priorities, deadlines and tasks
- Solid time-management skills, resourcefulness and attention to details.
- Fluency in English with excellent verbal and written communication skills
- Excellent team-working and team-building skills, as well as ability to work under high pressure and with flexibility
- Excellent interpersonal and communication skills and ability to work and integrate in a multicultural team
- Problem solver, dynamic, mature
- Confidently able to deal with authorities and donors
- Pro-active approach to work
- Able to work independently as well as being a strong team player
- Flexibility, capacity of managing stress, good diplomatic skills
- Available to share accommodation facilities when required.
Interested and qualified candidates should:Click here to apply
Application Deadline 13th September, 2018.