Jobs

Executive Assistant Job at Apata and Ascott Limited, 29th August, 2018

Apata & Ascott Limited - We are a human resource consulting firm that is focused on delivering business value to organizations. We help organizations achieve their objectives by developing and executing strategies and policies that are aligned with business plans and a focus on best practices. We are recruiting to fill the vacant position below: Job Title: Executive Assistant Location: Lagos Job Description

We are looking for a new Executive Assistant to support our executive team. You will manage mostly business related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks.
To do this role properly you should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems and have experience as an executive or administration assistant in the past.

Responsibilities

Using various software, including word processing, spreadsheets, databases, and presentation software.
Reading and analyzing incoming memos, submissions, and distributing them as needed.
Making travel arrangements for executives.
Performing office duties that include ordering supplies and managing a records database.
Experience as a virtual assistant.
Opening, sorting and distributing incoming faxes, emails, and other correspondence.
Provide general administrative support.
Preparing reports, memos, invoices letters, and other documents.
Answering phones and routing calls to the correct person or taking messages.
Handling basic bookkeeping tasks.
Filing and retrieving corporate records, documents, and reports.
Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
Helping prepare for meetings.
Accurately recording minutes from meetings.
Greeting visitors and deciding if they should be able to meet with executives.

Requirements

Preferably female
Ability to organize a daily workload by priorities.
Must be able to meet deadlines in a fast-paced quickly changing environment.
A proactive approach to problem-solving with strong decision-making skills.
Professional level verbal and written communications skills.
At least 4 years of working experience in such role
Proven experience as an executive assistant or other relevant administrative support experience.
In-depth understanding of entire MS Office suite.
High school diploma.