Office Assistant Job Vacancy at Palladium International, 23rd August, 2018

Palladium is a global leader in the design, development and delivery of Positive Impact - the intentional creation of enduring social and economic value. We work with foundations, investors, governments, corporations, communities and civil society to formulate strategies and implement solutions that generate lasting social, environmental and financial benefits. For the past 50 years, we have been making Positive Impact possible. With a team of more than 2,500 employees operating in 90 plus countries and a global network of more than 35,000 technical experts, Palladium has improved - and is committed to continuing to improve - economies, societies and most importantly, people's lives. We are recruiting to fill the position below:     Job Title: Office Assistant Locations: Abia, Ebonyi and Osun Work Location: Osun Project Overview and Role

• HP+ aims to secure long-term enduring change by working with coalitions both inside and outside of health and showing common cause with neglected populations and other development actors.
• Central elements of HP+ revolve around building in-country capacity, institutionalizing achievements of past investments, and promoting country ownership of programs and initiatives.
• Health Policy Plus (HP+) is a USAID-funded five-year project awarded to Palladium (formerly Futures Group) on August 28, 2015.  HP+ has a mandate across global, country and sub-national levels to strengthen and advance health policy priorities in the areas of family planning and reproductive health (FP/RH), HIV, and maternal health.
• HP+ aims to improve the enabling environment for equitable and sustainable health services, supplies, and delivery systems through policy development and implementation, with an emphasis on voluntary, rights-based health programs.
• HP+ will help public health and policy leaders attach higher priority to their national and sub-national health needs, secure sustainable financing, advance health equity, and monitor policy implementation to ensure gains stay on track.

• The Office Assistant(s) will be based in Abia State, Ebonyi State, and Osun State of Nigeria and will be responsible in the areas of arranging staff movements (by road and air), responsible for meetings and workshop logistics.
• The position will be supervised by the State Team Lead.

• Make reservations for air or road travel as necessary for state office staff.
• Monitor and maintain inventory of office supplies.
• Ensure office equipment is properly maintained and serviced by certifying that all HP+ assets are properly recorded and listed; all HP+ assets are properly tagged with support from the HP+ Operations Officer.
• Perform work related errands as requested (i.e. Going to the post office and bank).
• Keep office area clean and tidy.
• Perform any other responsibilities as directed.
• Coordinates and prepares for meetings, workshops and events by assisting with registrations, procurements, payments, and confirmation, reserving rooms, and arranging of refreshments and necessary equipment. Managing attendance register.
• Assist with the preparation of training materials and meeting documents (printing, binding, organizing/filing, and meeting minutes).
• Coordinate messenger and courier service, scan and copy official documents.
• Receive, sort, distribute and prepare incoming and outgoing mail for distribution.
• Maintain office filing and storage systems
• Ability to procure and maintain a list of local vendors, ensure supporting documentation is present and that proper invoices and other payment are submitted by vendors. Submission of the all payment documents are sent to the Abuja Office.

• Ordinary National Diploma (OND) or its equivalent in relevant field of study.
• Minimum 2 years of relevant experience. Experience with an NGO projects is an advantage.
• Knowledge of travel arrangements and logistics is key.