Ongoing Recruitment at the Association for Reproductive and Family Health (ARFH), 2nd August, 2018

Association for Reproductive and Family Health (ARFH) is one of the leading Nigerian Non-Governmental Organizations implementing programs for improving Reproductive Health and Family planning (RH/FP), Care and Treatment of HIV/AIDS, Tuberculosis (TB) and Malaria etc. We seek applications from qualified persons for the position below:     Job Title: Admin Officer Location: Abuja Specific Responsibilities

• The desired candidate will provide necessary administrative and secretarial supports to the project: Take notes and dictations at meetings and transcribe. Arrange appointments and receives visitors, place and screen telephone calls and answers enquiries with discretion
• Arrange logistics for seminars/workshops and meetings. Prepare correspondences, documents and reports; and manage the office equipment, project vehicle and general office maintenance
• He/She manages the drivers, office assistant, receptionist and domestic assistants. Maintain appropriate filing systems for the project.
• He/she will handle petty cash transactions and fuel retainership. Maintains inventory register for fixed assets and office supplies/consumables for the project and regular updates as necessary.

• A Bachelor's Degree or HND in Secretarial Studies, Business Administration or Social Sciences with Master's Degree in related fields
• At least 3 years cognate experience
• She/He should also possess excellent oral and written skills in English language, proficiency in current office software applications (MS word, Excel, PowerPoint, etc), and experience in multi-cultural setting will be added advantage.

• We seek applications from a qualified person as the Programme Manager in a Bill and Melinda Gate Foundation funded project titled Resilient and Accelerated Scale Up of DMPA-SC project in Nigeria with focus on Family Planning Scale Up in ten states.

• Ensure effective technical lead of family planning programming implementation activities of the project in ten states.
• Contribute to operations and technical reviews of FP strategies in relevant areas of programming and ensure it reflects strategic plans at national level as well as donor priorities.
• Provide technical support through oversight visits, coaching, mentoring and integrated supportive to direct reports (staff) and partners on the project.
• Coordinate and facilitate RH/FP service delivery (quality and systems strengthening) with special emphasis on DMPA-SC and other related activities in project anchor sites and respective satellite sites.
• Liaise with State RH/FP team and other relevant government representatives (LGA health team) to facilitate quality improvement/health system strengthening activities
• Coordinate training activities at the site level with oversight from the Quality Improvement Team Lead & Advisor.
• Establish, monitor and report on FP commodity availability and security in the project facilities.
• Provide leadership to the development of annual workplans as well as state level monthly/quarterly implementation work plans for partners on the project.
• In collaboration with the leadership of partner organizations, identify key process weaknesses and capacity gaps with potential to hinder effective delivery of quality programmes. Incorporate remedial actions in technical assistance and capacity building plans.
• Oversee the quality implementation and support of ongoing programming based on robust grant management and monitoring and evaluation systems.
• Ensure adherence to all donor requirements in programme, activities, reports, security, procurement, HR and financial grant management protocols.
• Provide guidance to senior program staff to ensure that data on FP is used effectively for advocacy and realignment of project implementations as necessary.
• Oversee donor and internal narrative reporting, ensuring that all reports are of high quality and meet the standards of ARFH and donor requirements.
• Ensure mentorship for program staff in order to maintain a high standard of capacity for the implementation of quality programming. Oversee performance evaluation process for all the projects staff.
• Work with Director of Programmes to establish and maintain relationships with other agencies and organizations on all programming aspects and to meet community needs.
• Establish and maintain relationship with the relevant coordination bodies and line ministries to promote advocacy priorities on the Family planning project.
• Represent the organization with governmental bodies, stakeholders and donors.
• Prepare relevant reports including quarterly, half –year and end year reports, positive results achieved on the project and lessons learnt and ensure they are shared with stakeholders including the donor in a timely manner.
• Coordinate project review meetings, project monitoring and evaluation, reporting and documentation.
• Participate in development process of donor proposals - log frames, narratives and budgets - based on sector and ARFH’s priorities.
• Promote the integration of FP into RH programmes and other relevant units including HIV/AIDS in the facilities
• Ensure the prudent use of funds in the implementation of project activities as set out in the project plan
• Ensure adherence to project policies and guidelines on all the component parts with specific focus on Quality Improvement/Health System Strengthening
• Coordinate all quality improvement activities closely with site based managers
• Play complimentary roles to the project Clinic Service Manager in coordinating RH/FP activities
• Participate actively in any other duties assigned by the President/CEO and the Director of Programs

• Applicants must possess a Medical background (MBBS, Registered Nurse, and Registered Midwife) with Master's Degree in Public Health or related field
• Minimum of 10 - 12 years working experience on donor funded Family Planning, Maternal, Neonatal and Child Health projects in Nigeria with good knowledge of epidemiology and significant understanding of clinical and community based health projects with focus on vulnerable populations
• Must have excellent skills in project/grant management, project monitoring, use of data to improve project implementation, project finance skills/documentations and quality project reporting.
• Ability to relate effectively with development partners, Civil Society Organizations and Ministry of Health at national and state levels, strong skills in leadership, organizational/institutional capacity strengthening, interpersonal relations and written/oral communication
• He/she should also have proficiency in computer packages such as MS Word, Excel, PowerPoint are necessary
• Experience and good understanding of international donor regulations, principles and procedures is desirable.

• Coordinate and facilitate RH/FP service delivery (quality and systems strengthening) and other related activities in project anchor sites and respective satellite sites.
• Liaise with State RH/FP team and other relevant government representatives (LGA health team) to facilitate quality improvement/health system strengthening activities
• Facilitate review meetings, addressing gaps, etc. among FP service providers-Government & Community health workers
• Prepare and submit detailed progress reports on project activities on monthly, quarterly, bi-annual or annual basis to the project coordinator and as necessary
• Developing innovative strategies to strengthen the effectiveness and quality of service provision in their areas of assigned responsibility
• Proactively and efficiently managing the implementation of the project activities within their states of assignment
• Ensure the prudent use of funds in the implementation of project activities as set out in the project plan
• Participating in development, management and review of program activities of Community health workers
• Liaise with other PHCDA, SMOH, CBOS, public and private Health facilities, FP sites/ clinics and other state/community partners in the state
• Monitoring and evaluating progress of initiatives in areas of responsibility.
• Mentor and Support community health workers on service delivery and data collection.
• Participate actively in any other duties assigned by the Programme Manager.

• Applicants must be a Registered Nurse (RN), Registered Midwife (RM) with Bachelor Degree in Nursing Science, Degree in Medicine or related field
• Possession of a Master's Degree in Public Health or Social work will be added advantage, with 6 years’ experience on donor funded family planning project in Nigeria with good knowledge of national health programs, health system, NGOs and collaborative relationship and liaison with stakeholders at all levels
• Must possess hands-on experience in Family Planning Service Delivery
• Excellent writing and oral communication skills, with proficiency in MS Word, Excel and Power point