Jobs

Administrative Officer Job Vacancy at FHI 360, 6th December, 2018

Dec 7, 2018, 3:32 AM
NGO & Humanitarian
FHI 360

FHI 360 is a global development organization with a rigorous, evidence-based approach to human development. Our professional staff includes experts in health, nutrition, education, economic development, civil society, environment and research. FHI 360 operates from 60 offices with 4,400 staff in the U.S. and around the world. Our commitment to partnerships at every level and our multidisciplinary approach enable us to have a lasting impact on the individuals, communities and countries we serve–improving lives for millions. We are currently seeking qualified candidates for the position below: Job Title: Administrative Officer Location: Abuja, Nigeria Supervisor: Associate Director, ESITA Basic Function

The Administrative Officer will be responsible for managing and coordinating office operations, supplies and support services and ensuring the public and staff areas of the office premises are kept in good order to ensure organizational effectiveness and efficiency and the optimal use of facilities at the Country Office.

Duties and Responsibilities

Supports Facilities Manager to coordinate office cleaning, stores and inventory management, supervises third party service providers such as cleaning, courier, cantering vendors, generator maintenance and operations etc
Supervises administrative assistants, orderlies and drivers.
Assists the Travels Manager in the provision of logistics support for workshops and trainings.
Coordinates all records/storage of supplies for the country office.
Performs any other duties as may be assigned.
Serves as point of contact for logistical and administrative needs in the office.
Coordinates all administrative and secretarial support services for the office (as relevant).
Keeps proper office records/filings as appropriate.
Records minutes of meetings and circulates same.
Supports Travels Manager to coordinate travel details/logistics for staff, consultants and TDyers’ including booking hotel accommodations and arranging for airport and hotel pick-ups. Reconciles records with service providers, prepares periodic reports and payment requests. Supports in vehicle management, fueling and maintenance.

Qualifications and Requirements

University degree with minimum of 3-5 years experience in an administrative role with increasing level of responsibility
Familiarity with administrative and secretarial skills is required
Experience with large complex organization preferred

Knowledge, Skills and Abilities:

Excellent written, oral and interpersonal communication skills.
Ability to work with others and to develop and maintain compatibility among project staff, subcontractors, and recipients of assistance.
Well developed computer skills, including knowledge of word processing and spreadsheets.

Remuneration The following is a summary of fringe benefits provided by FHI 360 to eligible employees: Core benefits: