Jobs

Vacancies at the Management Sciences for Health, 14th December, 2018

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Management Sciences for Health (MSH), a global health nonprofit organization, uses proven approaches developed over 40 years to help leaders, health managers, and communities in developing nations build stronger health systems for greater health impact. We work to save lives by closing the gap between knowledge and action in public health. Since its founding in 1971, MSH has worked in over 150 countries with policy makers, health professionals, and health care consumers to improve the quality, availability and affordability of health services. We are recruiting to fill the position below:     Job Title: Deputy Chief of Party, Nigeria Job ID: 13-10417 Location: Nigeria-Abuja Group/Office: TEG (Technical Excellence Group) Dept/Unit: TEGGEN - Technical Excellence Group Project/Program: P000 - Proposal Reports To: Chief of Party Grade: K Overview

• Management Sciences for Health (MSH) is seeking a Deputy Chief of Party for a potential HIV/AIDS program in Nigeria.
• MSH saves lives and improves health by helping public and private organizations throughout the world to effectively manage people, medicines, money, and information. Working from more than 40 country offices and our Arlington, Virginia, and Medford, Massachusetts, US headquarters, our staff from more than 70 nations is highly regarded for its technical expertise, integrity, and commitment to making a lasting difference in health. We live our mission to save lives and improve the health of the world’s poorest and most vulnerable people by closing the gap between knowledge and action in public health.
• This position will be responsible for all program and technical direction, ensuring that staffing is aligned with the programmatic vision, goals, and plans to achieve program results. With guidance and support of the Chief of Party (COP), the Deputy Chief of Party (DCOP) will coordinate the provision of technical services, harmonize efforts and maximize synergy and integration between project program areas and units. S/he will set a positive tone for the entire project and inspire staff to apply results-based approaches for timely delivery of services to the clients we serve including but not limited to timely producing high quality documentation of project’s successes and lessons learned for local and international audiences, as well as quarterly reports .

Specific Responsibilities

• Provide technical leadership and managerial oversight for the project and ensure the efficient implementation of project activities and the timely reporting of those activities to regional and country specific donors, and MSH headquarters.
• Coordinate project liaison and collaboration with partners, donors, various USAID country missions, clients and stakeholders, including MSH headquarters. Maintain a partnership between the donor and project that engenders trust and respect and builds USAID’s confidence in MSH’s ability to get the job done.
• Work in close collaboration with the project leadership team to ensure coordinated and effective operational support for the project and for MSH within the various countries and the region.
• Serve as a member of the Nigeria Leadership Team.
• With the F&A Director, adapt and implement management systems with standard operating procedures to administer all activities funded by the agreement.
• Promote a team approach that emphasizes high level performance, creative approaches, the achievement of personal and project goals and a collegial approach that is focused on assisting one another to succeed for project staff in Nigeria, as well as the support team members in the Home Office.
• Ensure effective coordination is established and maintained with the relevant MSH country Operational Support Team (OST).
• When appropriate, act in place of the COP.
• Advise the COP in alignment of human resources with project work plans and emerging SOW from the donors, MSH and partners including on external sourcing of human resources and consultants.
• The DCOP will set direction and coordinate annual workplan development, implementation, and review. S/he will ensure alignment with regional frameworks and strategies, national and donor strategies in each country – including USAID strategies. S/he will identify opportunities for integrated planning and implementation creating synergies between various program areas.
• The DCOP shall guide and coach project staff in leveraging project, non-project and community resources through the establishment and maintenance of partnerships and networks.
• S/he will direct efforts to write concept notes and new programs to address emerging health and programming challenges identified by donors, host countries or through the work we do.
• Contribute to a knowledge management system where the donor vision and government values permeate through our clients to reach beneficiary communities, and the learning from grassroots and countries is documented and shared to influence new programming at national and regional levels.

Qualifications and Experience

• An advanced degree at the Master's Level or above in Social Science, Public Health, or other appropriate area is required.
• 8+ years (grade K) of experience in the implementation and management of international development projects, specifically, with extensive experience in HIV/AIDS.
• Demonstrated technical expertise in HIV/AIDS.
• Demonstrated ability to build and maintain relationships with senior-level colleagues, particularly interacting productively, proactively, and comfortably with government agencies, NGOs, private sector groups, USAID and other donor organizations.
• Demonstrated experience in program management and administration, and contract compliance. Experience with USAID projects is strongly preferred.
• At least 5 years of supervisory experience. Must have a proven track record of building teams and fostering collaboration in order to achieve goals, meet milestones, and produce high quality written qualitative, quantitative, and narrative deliverables. Familiarity with USAID regulations and administrative procedures in the implementation of donor assisted projects.
• Track record of strong commitment to sharing knowledge, documenting experiences, supporting creative initiatives, and sharing credit.
• Demonstrated strategic agility, diplomacy, conflict management, team building, written and oral communication, and negotiation skills.
• Fluency in English required.

Interested and qualified candidates should:Click here to apply       Job Title: Director, Finance and Administration Job ID: 13-10424 Location: Nigeria-Abuja Group/Office: FAO (Finance, Admin, and Operations) Dept/Unit: FAOMGT - FAO Management Project/Program: P000 - Proposal Reports To: Chief of Party Grade: K Overview Management Sciences for Health (MSH) seeks a Director of Finance and Administration for a potential HIV/AIDS program in Nigeria. Management Sciences for Health (MSH) saves lives and improves health by helping public and private organizations throughout the world to effectively manage people, medicines, money, and information. Working from more than 30 country offices and our Arlington, Virginia and Medford, Massachusetts US headquarters, our staff from 65 nations is highly regarded for its technical expertise, integrity, and commitment to making a lasting difference in health. We live our mission to save lives and improve the health of the world’s poorest and most vulnerable people by closing the gap between knowledge and action in public health. This position is subject to solicitation release, project award and funding. The Director of Finance and Administration (DFA) reports to the Chief of Party and works closely with the project leadership team to provide high-level financial management and operations leadership, contract and grant management support. S/he ensures that financial and operational functions support the timely and effective implementation of the project’s technical scope of work. S/he provides counsel to help project leadership ensure that resources are allocated and used in compliance with contractual requirements, applicable regulations, and appropriate standards and procedures. The DFA will liaise with the project leadership team, local partners, USAID and MSH’s headquarters regarding any aspects of program implementation, contractual, risk management, cost share, governance and all other matters related to finance and administration. S/he will work together with project leadership team to ensure that all expenditures, payment, procurement, vehicle management are carried out in accordance with USAID and MSH standards and regulations. The DFA provides authoritative leadership on all budget, expenditure monitoring, financial reporting and contract matters to ensure timely and effective implementation of the program's activities in Nigeria. The Director of Finance and Administration will oversee the financial management for all project activity in Nigeria. This includes oversight of procurement, grants, construction, logistics, human resources, accounting and finance, and records. This individual will be responsible for managing the contract budget and preparing financial reports for submission to USAID. S/he will ensure funds expended are compliant with USG regulations and policies. S/he will implement fraud mitigation practices and ensure systems and processes are implemented effectively to support implementation of the award. Specific Responsibilities Financial Management:

• Lead program annual budget development process that includes managing the annual work plan, life-of-project and activity budgets and ensuring compliance of program expenditures with approved budgets; ensure the consistency, inclusion and accuracy of costs and that they comply with agreed policy and practices, and work with staff in developing budgets for technical activities as necessary. Revise overall and sub-budgets as needed throughout the work plan year.
• Maintain systems for program budget monitoring and tracking that include financial and contractual data. Provide routine pipeline analyses to COP and USAID. Also, provide any ad hoc reports requested by USAID or PEPFAR. In addition, perform routine financial analysis on program expenditures, documenting and monitoring overall performance, analyzing trends, identifying gaps to ensure efficient and sound project management.
• Responsible for coordination of contract management activities. Work with program staff, home office and partners to draft, manage and monitor implementation of contracts. Provide routine progress reports to program management team.
• Serves as a local office lead with MSH headquarters for preparation of budgets and budget amendments to be submitted to USAID. Submission to the USAID officer shall be reviewed by the MSH contracts officer or Senior Contracts officer prior to submission.
• Monitor adjustments to the annual budget whenever required.
• Coordinate monthly requests of funds, based on budget and cash flow projections, to ensure the program has all the necessary funds for the operations.
• Review purchase orders and confer with team leader for approval, prior to issuance of the purchase orders for program procurement of commercial goods and services within agreed upon thresholds.
• Ensure all program staff is trained on USAID Rules and Regulations and compliance with the Cooperative Agreement or Contract.

Grants Management:

• Supervise grant and contract administration functions. Supervise the grant management team for the project.
• Correspond as necessary with grantees, local subcontractors, and MSH Home Office.
• Lead the design of the grants program; make recommendations to the Chief of Party for the selection of the grant instruments.
• Manage the development of the Request for Applications; determine appropriate deadlines and scope of work. Collaborate with the Corporate Contract Office in the development and revision of all grant templates.
• Participate and be a voting member of the selection committee. Prepare, present, and negotiate grants; amend as needed.
• Document the process by which grantees are selected for awards; notifies applicants and other stakeholders of award decisions.
• Conduct pre-award surveys of the grantees and complete capacity building plans and compliance monitoring plans for each grantee.
• Oversee compliance with the terms and conditions of the grants. Provide technical assistance to grantees to build their capacity.
• Monitor grantees’ compliance with the terms and conditions of the grant and the grantees’ policies and procedures.
• Keep abreast of, interpret, and provide training and guidance to project staff and grantees on all donor regulations and policies (including but not limited to Circulars A-110, A-122. Educate program staff and grantees on agreement compliance and operational topics.
• Approve invoices and payments to grantees. Supervise all aspects of grant close out.

Administration:

• Collaborate with the Chief of Party to (a) ensure that project activities and management operations are implemented as per MSH Mission, values, and policies, and standard operating procedures, and local laws and regulations, and (b) to safeguard MSH's reputation - Financial, Contractual and political integrity.
• Supports the Chief of Party in the management of the project, aligning staff, systems, and other resources with the annual work plan and budget to provide timely, cost effective, responsive, and high quality operations and administrative support within local laws and available resources, and in an environment with adequate internal controls, adhering to contracts regulations, MSH Policies, and standard operating procedures.
• Ensure timely submission of administrative and financial reports to the team leader and corporate operations office as required.
• Provides administrative supervision to the project specific support staff and is accountable for their performance management (including regular results, check-ins, formal appraisals, supportive supervision, rewards, training, coaching and carrier development support).
• In liaison with the project leadership team, coordinates, execution of internal/external financial, operations, and program reviews or audits, and ensure timely follow up to review or audit conclusions and recommendations.
• Participates in project risk register development and implementation, and take proactive steps to mitigate risks within operational functions.
• Take responsibility for risk management and good governance.

General:

• Ensure project actions are governed by the highest standards of personal and business conduct as stipulated in policy guidelines.
• Contribute to maintaining teamwork, discipline sound work relationships and productivity.
• Ensure that unit staff charges their time to the different project activities in a manner which accurately reflects their level of effort.

Qualifications and Experience

• Master's degree in Business Administration, Finance, and Accounting or other relevant discipline or equivalent experience.
• Ten (10) years of experience managing, in increasing roles of responsibility, finance, procurement, contracts management, construction, logistics and/or human resource related matters for international development activities of similar dollar value;
• At least eight years’ experience in financial and operational management of complex international development assistance programs.
• Significant experience with USG-funded projects preferably in Nigeria with regional field experience strongly desirable, USAID experience highly desirable.
• Thorough knowledge of USG financial reporting and compliance requirements.
• Strong leadership, mentoring, management, planning, analytical and organizational skills demonstrated by ability to work both independently and within a team, assess priorities, and manage a variety of activities with attention to detail.
• Proven leadership and capacity in negotiation and conflict management.
• Demonstrated experience to provide technical assistance to organization and conduct trainings.
• Excellent analytical, oral and written communication skills with fluency in English. Proficient computer skills.
• Experience in maintaining excellent communication with Headquarters.
• Ability to travel.

Interested and qualified candidates should:Click here to apply   Note: Management Sciences for Health is an equal opportunity employer offering employment without regard to race, color, religion, gender, sexual orientation, gender identity, age, national origin, citizenship, physical or mental disability, or veteran status.

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