Administrative Officer Job Vacancy at Vixa Pharmaceutical Limited, 28th January, 2019

Vixa Pharmaceutical Company Limited a well established Nigerian Pharmaceutical Company, Founded by Chief Ebuka Okafor an entrepreneur with vast experience in the pharmaceutical industry. Vixa Pharmaceutical Co. Ltd has come of age with an imposing record of more than 10 years of meeting the needs in healthcare through a range of globally sourced, Best-In-Class-Drugs. Vixa Pharmaceutical Co. Ltd was incorporated in 1998 with the sole aim of manufacturing and marketing Pharmaceutical products. We are recruiting to fill the position below:     Job Title: Administrative Officer Location: Lagos Job Description

• Monitoring and maintaining office equipment and stationery supplies; orders replacement supplies as needed.
• Maintenance of staff records, Vehicles files and other confidential correspondences.
• Maintain the document database and help other employees find and retrieve requested documents.
• Ensure that files are properly labelled for ease of identification, storage and retrieval.

• Handling of pool vehicle requests and drivers’ movement schedule
• Undertake general clerical and administrative tasks to support the service as required (e.g. post processes, photocopying, scanning).
• Execute other duties as may be required by immediate manager and other members of the management.
• Maintain record-keeping systems for recording and monitoring service processes and provide regular summary reports to Admin Managers to ensure that relevant updates and reviews take place in a timely fashion.
• Ensure timely allocation of communication tools such as phones, modem etc. to all staff.
• Assist in coordinating effectively & efficiently Admin activities, including prompt payment of bills.
• Creating, updating, and maintaining records and databases.
• Preparing reports on expenses, office budgets, and other expenditures.
• Supporting department managers and staff.
• Use electronic and manual filing systems with due regard to security and confidentiality.
• Distribute and store correspondence (e.g. letters, emails and packages).

• Knowledge of office procedures.
• Minimum of 2 years’ experience in a reputable organization.
• A minimum of OND in Business Administrative and other related discipline.
• Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel).

• Good communication skills.
• Excellent problem-solving skills.
• Ability to work to deadlines, under pressure.
• Ability to produce report in a timely manner.
• Attention to detail.
• Strong organizational skills.
• Presentation and reporting skills.
• Good Team player.