Current Vacancies In A Reputable Law Firm

Hamilton Lloyd and Associates - Our client, a reputable Law Firm is seeking to recruit the position below:     Job Title: Receptionist Location: Lagos Job Description

• Legal receptionists are the gatekeepers of a law firm or legal department. They work at the front desk in the law firm lobby or waiting area, greeting clients and visitors and answering incoming calls.

• Greeting clients and visitors and answering visitor inquiries
• Take detailed messages and return phone calls.
• Answering and routing incoming calls on a multi-line telephone system
• Scheduling and routing clients
• Maintaining and scheduling conference rooms
• Maintaining the waiting area, lobby or other public areas
• Serving coffee or tea to guests
• Ordering supplies
• Scanning, photocopying, faxing and filing documents
• Collecting and routing mail and hand-delivered packages
• Verifying employee identification and issuing visitor passes
• Any other tasks as may be assigned.
• May handle additional administrative duties such as billing, data entry, word processing, establishing new case files and drafting simple correspondence.
• Personal Traits
• Since legal receptionists are often a visitor’s first business contact with the firm or company, a professional appearance and polished demeanor are important. Other personal traits necessary to the job are:
• Respect for confidentiality and discretion
• Attention to detail
• Positive, upbeat attitude
• Patience in dealing with difficult visitors
• Dependability

• University Degree is a requirement.
• Since the receptionist is often the first person with whom clients and visitors interact, he or she is important to the image of the firm and must be polished, professional and articulate.
• Legal receptionists must possess excellent interpersonal and customer service skills to communicate with senior level attorneys, partners, clients, opposing counsel, court reporters, vendors, staff, and others.
• They must also have the ability to operate multi-line telephone systems and office equipment such as computers, printers, scanners, copiers and video conferencing equipment.
• Strong spelling and grammar skills are important in taking effective messages and drafting correspondence and reports.
• Familiarity with legal terms and jargon and an understanding of various office forms and legal documents is also crucial to the job.

• The role of a litigation lawyer will come with active hands-on experience in cases done in various state and federal trial courts, including specialized courts, tribunals and appellate courts across Nigeria
• He /she is expected to be comfortable in the areas of constitutional, commercial, shipping and aviation, oil and gas, trade, labour and industrial disputes etc.
• Litigation is the resolution of disputes falling in the corporate and commercial sectors, such as banking transactions, civil fraud, corporate governance, asset and venture capital projects, financial services regulation, mergers and acquisitions, share capital re-organizations and professional negligence.

• The candidate would be part of drafting and negotiating a wide range of commercial agreements
• He /she would be actively involved in dispute resolution for companies, from both a commercial and legal perspective
• Candidate would be part of the initial case investigation/assessment
• He / she will be in charge of drafting pleas and motions on behalf of the plaintiff or defendant
• As part of his responsibilities, candidate will be part of depositions and interogations. Candidate would also draft and argue discovery-related motions including motions to compel, protective orders and summary judgment motions.
• Will consult with and advise clients; retain expert witnesses; attend pre-trial conferences and develop a trial strategy based on the facts and evidence. Will also conduct pre-trial depositions of experts and key witnesses; prepare demonstrative to be used as trial exhibits; and draft and argue pre-trial motions.
• Will collaborate with experts and clients to craft a trial theme, identify strengths and weaknesses in a case; develop persuasive arguments; prepare witnesses for testimony and draft and argue trial motions.
• The candidate will be expected to present opening and closing statements, examine and cross-examine witnesses and craft a persuasive story for the fact-finder (judge or jury) through testimony and evidence. Litigation attorneys also prepare jury instructions and conduct post-trial interviews of the jury.
• If a case is settled out of court, candidate should be able to engage in negotiations with opposing parties; participate in mediations and settlement conferences with the parties and the judge; and create settlement brochures, agreements, releases and other settlement materials.
• Candidate should be able to draft post-trial motions; identify and preserve issues for appeal; develop appellate strategies; gather evidence for the appellate record; research procedural issues; draft appellate documents; and present oral arguments before appellate courts. If the case is particularly significant or complex, litigators may retain the assistance of attorneys who specialize in appellate practice.
• Any other responsibility as assigned by the Partners.

• A Second Class Upper Degree would be acceptable but a Master's Degree is an added advantage.
• 3-8 years experience post call to bar.
• Candidate should have worked in an SAN firm consistently after NYSC.
• Candidate should have continuous experience in litigation
• Good communication skills
• Excellent mastery of oral and written English
• Candidate should be able to work under pressure
• Candidate should be able to work with no supervision
• Attention to detail is a definite requirement

• Open, sort and route incoming mail, answer correspondence and prepare outgoing email
• Provide administrative support services to the firm as requested.
• Perform miscellaneous duties as assigned by the Office Manager or Partners
• Greet visitors and perform initial screening of clients.
• Answer phone calls, take notes/messages and redirect calls when appropriate.
• Prepare documents, including legal briefs, court subpoenas, spreadsheets and other office-related letters.
• Organize and maintain electronic-filing databases
• Taking minutes of meetings.
• Typing correspondence and legal paperwork.
• Transcribing court proceedings and other recorded meetings

• Minimum of one-year Confidential secretary experience.
• Candidates should be a graduate, A Master Degree is a plus.
• Candidates should have outstanding time-management and typing skills.
• Experience performing receptionist duties (i.e. answering phones, greeting and assisting visitors, sorting and routing mail, or similar).
• Experience in creating and maintaining legal case files (both paper and electronic), reviewing and formatting legal documents.

• Listening and Communication Skills
• People/Interpersonal Skills
• Organizational Skills
• Computer Skills
• Multitasking Skills.

• Please read Role necessities very carefully and apply if qualified
• Only qualified candidates will be contacted.
• If after 2 weeks of application you do not hear from us, kindly consider your application as unsuccessful.