Job Recruitment at the Management Sciences for Health (MSH), 3rd April, 2019

The Management Sciences for Health (MSH), a global health nonprofit organization, uses proven approaches developed over 40 years to help leaders, health managers, and communities in developing nations build stronger health systems for greater health impact. We work to save lives by closing the gap between knowledge and action in public health. We are recruiting to fill the position of:     Job Title: Human Resources Specialist I Job ID: 13-10580 Location: Nigeria-Abuja Group/Office: PDG (Program Delivery Group) Dept/Unit: PDGGEN - Program Delivery Group Project/Program: A512 - Nigeria CaTSS Reports To: Director, Finance & Admin Grade: G Overview

• The objective of the Human Resources Specialist is to assist with all recruitment, benefits and hiring actions.
• This includes but is not limited to; ensuring completion of employee’s documentation, HR administration and filing as well as processing all performance actions and ensuring compliance with relevant company and labor practices, and ensuring up-to-date maintenance of personnel files as well as logistical support for the full cycle recruiting process.

• Assist and manage staff recruitment by sending invitations, scheduling interviews doing reference check, inform job applicants of their acceptance or rejection for employment.
• Process and/or verify completeness and accuracy of all employment actions and personnel records and documentation such as employment agreements and offer letters for new staff, amendments, transfers and terminations.
• Maintain data for employment history, confirmation, promotions, transfers, salaries, and training.
• Verification of certificates and follow-up on response from former employer and conducting reference checks of new staff and ensure that all documents in respect of new employees are received in good time to facilitate prompt confirmation of appointment.
• Prepare monthly HR reports.
• Process all new hire documentation and carries out orientation/induction for all new hires.
• Process all employee exits as well as conduct exit interviews.
• Process of staff benefits such as health insurance and life/Accident insurance Plan
• The HR Officer will serve as the liaison between the state office and headquarters for HR related activities.
• Process of consultant agreement (s) and agreements as needed.
• Conduct terror check for consultant and new hire.
• Collect approved leave form and updates the tracking sheet.
• Draft correspondence for and on behalf of MSH staff.

• Minimum of Bachelor's Degree or HND in business management, human resources management, psychology, or social administration
• Minimum of 4 years’ experience in human resources management, including recruitment and personnel management
• Minimum of 2 years’ experience working with USAID programs
• Good organizational and interpersonal skills
• Good verbal and written communications, teamwork and collaborating abilities
• Demonstrated excellent computer skills in Word, Excel, and PowerPoint. Ability to work independently with initiative to manage high volume and sensitive work flow, knowledge of USAID employment regulations
• Fluency in oral and written English required
• Willingness to travel within Nigeria regularly as required.

• The Human Resources (HR) Intern will assist with recruitment, benefits and hiring actions.
• The Human Resources Intern performs a variety of tasks related to staff record keeping within the organization.

• Assist with the recruitment process of new staff.
• Provide general and clerical support to the Human Resources Unit; compose and type letters, memorandums and other correspondence related to human resources activities, prepare a variety of reports.
• Perform a variety of general support duties: make copies, maintain calendar activities, meetings and various events for assigned staff, process mail including receiving, sorting, logging and distributing incoming and outgoing correspondences from the Human Resource Unit.
• Process personnel action forms and maintain personnel records to ensure timely performance evaluations and appropriate actions.
• Maintains human resources records by recording new hires, transfers, terminations, changes in job classifications, merit increases; tracking vacation, sick, and personal time.
• Filing of all papers and documents into appropriate employee files
• Prepare new employee files.
• Collate all approved leave forms
• Maintain database for staff benefits such as Staff Health Insurance/ Accident Insurance Plan.
• Conduct terror check for consultant and new hire.
• Perform other duties that may be assigned from time to time.

• A minimum of a degree in Social Sciences, Business or other relevant field
• Post NYSC experience of one year working within government, INGO or local NGO environments
• Good computer skills, including practiced knowledge and experience in Microsoft office package.
• Excellent organizational and interpersonal skills.
• Excellent ability to communicate and maintain diplomatic and productive relations with the team; resourcefulness, flexibility and ability to work in a changing and challenging environment.
• Ability to interpret, analyze and explain the official employment regulation framework.
• Possess positive attitude, Demonstrated integrity, confidentiality and approachability.