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Medecins du Monde Vacancy for a Logistics Coordinator


Medecins du Monde or Doctors of the World, is an international humanitarian non-profit organization that provides emergency and long-term medical care to vulnerable populations while advocating for equal access to healthcare worldwide. We are recruiting to fill the position below:     Job Title: Logistics Coordinator (M/F) Location: Maiduguri, Borno Fixed-term contract: 0- 9 months Starting date: June 2019 Description du poste

  • Under the direct responsibility of the general coordinator, you will lead the development of the country programme logistics strategy and ensure its timely implementation.
  • You provide logistics guidance, advice and support to all programmes and field sites and the logistics staff in these locations as necessary or as requested.
  • You ensure that MdM’s policies, systems and guidelines are implemented, used and adhered to.
More specifically, your Responsibilities are Logistics coordination:
  • Define and implement the logistic tools required to achieve the general objectives, in close collaboration with the general coordinator
  • Define and implement logistics process and ensure that everyone is trained and respecting these processes
  • Assist fields on scheduling all logistics activities needed, in order to reach projects objectives
  • Be responsible for the appropriate selection, installation, use and maintenance of equipment across the following technical disciplines: information technology, communications, mechanics, energy & electricity, cold chain etc.
  • Manage and supervise the rehabilitation of health centres
  • Take part in any assessment as per required
  • Develop and maintain good network of contacts to facilitate emergency responses (customs, suppliers, other NGOs, etc.) and provide logistics support to any emergency responses as per needed
  • Support the medical team particularly on transportation: fleet management; contract with helicopters companies etc
  • Provide input on logistics matters to the coordination team for proposal and report writing
  • Ensure the good filling and follow-up of all the logistics tools for a good capitalization at mission level
  • Be responsible for all communication related to logistics issues with the logistics referent based in HQ
  • Be the technical adviser and take final responsibility for all logistics tasks of the mission
Procurement and supply chain:
  • Ensure the overall supply chain management (international & local purchases)
  • Ensure that the filing system to record and archive all procurements is rigorously maintained by the logistics team
  • Ensure the existence and maintenance of a supplier database and develop robust local supplier relationships at national level
  • Ensure systems mitigate risks from corruption and insecurity
  • In coordination with the finance coordinator, be in charge of the implementation, follow-up and respect of MdM logistics procedures
  • Ensure active monitoring of the purchasing process
Team management:
  • Be responsible for the definition of the logistics department staff set-up
  • Be responsible for the line management of specified logistics staff in accordance with HR policies and procedures
  • Facilitate the communication within the logistics team and between the different members of the team on logistics issues
  • Be in charge of the capacity building and training of all logistics staff to improve efficiency, awareness and compliance with logistics systems and procedures
Security:
  • Participate in development, review, implementation, diffusion and monitoring of MdM’s security measures
  • Ensure security briefing regarding movements and means of communication to all expatriate and national staff joining the mission
  • Ensure the safety of offices, guesthouses
  • Monitor the security context and its consequences on operations and provide guidance to teams as required
  • Compile all security incidents in MdM area of intervention received from general coordinator and fill the security incident follow-up
Meetings, representation and reporting:
  • Attend MdM monthly coordination meetings and take part, when relevant, in the field weekly coordination meeting
  • Represent MdM and network with relevant external organisations at national level
  • Attend national logistics or security related meetings (clusters, Humanitarian Forum meeting…) when requested by the general coordinator
  • Consolidate logistics reporting and prepare monthly logistics report
Conditions d'emploi
  • Gross monthly salary: 2 763 euros
  • Premium equal to one month salary paid in two instalments - minimum of 6 months seniority required
  • Expatriation bonus (10% gross salary per month)
  • Health insurance (60% covered by MdM and 40% by the employee)
  • Insurance (repatriation…)
  • Punctual teleworking agreement (after 6 months)
  • Médecins du Monde promotes trainings and internal mobility
  • Single posting
  • Transportation cost, vaccines and visas covered
  • Guesthouse housing
  • 22.5 RTT (recovery days) per year
  • 5 weeks of paid leaves per year.
Profile
  • Experience in working in an international NGO in emergency contexts
  • Experience in fleet management, security, supply chain, stock
  • Good writing and communication skills
  • Excellent organizational skills
  • IT: Excellent knowledge of Windows environment (word, excel)
  • Ability to work quickly, under pressure, and with short deadlines
  • Experience in managing a large team and work in an international team (diplomacy is compulsory, but strong management also)
  • Negotiation skills
Languages:
  • English is mandatory (oral and written), and knowledge of Hausa or French would be an asset
    How to Apply Interested and qualified candidates should: Click here to apply   Note: You are committed to MdM’s values as an organisation and motivated by its non-statutory, NFP model