Vacancies in a Leading Indigenous Oil and Gas Company in Nigeria, 3rd April 2019

Westfield Consulting Limited - Our client, a leading indigenous Oil and Gas Company in Nigeria is currently recruiting to fill the position below:     Job Title: Personal Assistant to the Vice Chairman Location: Lagos Job Type: Full Time Job Field: Administration Level: Senior Level Job Description

• Below is a brief description of the duties, however, this Job Description is by no means exhaustive as the PA may be required to perform additional duties from time to time.
• Manage the Vice Chairman’s (VC) Diary
• Supervise the Ladies-in-waiting to the VC.
• Ensure thorough editing of the VC’s Manuscripts on any writing in progress.
• Take dictation and type, including other office duties.
• Handle the VC’s flight itineraries, visa processing, passport renewals, protocols, etc.
• Travel with the VC at short notice if and when necessary.
• Represent the VC at functions or meetings as may be needed from time to time.
• Handle the VC‘s correspondences, emails, letters and other related correspondences.
• Liaise with members of the VC’s Non-Governmental Foundation, Church Ministry and other subsidiary companies when required.
• Liaise with sub-contractors of different projects on behalf of the VC.
• Liaise with the Executive Directors as may be required.
• Work with other members of staff on different projects as may be required.
• Handle all matters related to the Foundation – Trustees, Staff and beneficiaries.
• Handle all matters related to the ministries. These include but are not limited to:
• Organize and prepare for monthly Prayer Retreats of the Church Ministry.
• Organize and prepare for the weekly fellowship meetings.
• Monitor and oversee all public relations and image-building affairs of the company, its subsidiaries, Foundations and management.
• Organizing and monitoring a wide network distribution and sale of all management’s publications.
• Ensure thorough editing of management’s manuscripts on any writing projects in progress.
• Represent and/or accompany management at functions or meetings as may be required.
• Ensure regular stock taking and proper documentation of all Management’s items in storage.
• Generally, relieve the VC of work load and running errands as may be required from time to time.

• Candidate must possess minimum of a B.Sc Degree in related disciplines;
• Must have minimum of 5 years' experience in offering executive support as a PA or EA
• Must be adept in the use of Microsoft Office Suite;
• Must have verbal and written articulacy, professional discretion, efficiency, well-developed time management and strong organizational skills

• Monitor, maintain and supervise repair of all mechanical equipment in the residence.
• Responsible for the safe and efficient operation of all home automation equipment.
• Keep maintenance records, technical reports and interpret technical operation manuals.
• Ensures that an accurate and comprehensive M&E log is maintained while on duty.
• Participate in the planning and implementation of routine, preventive and planned maintenance programs. Delegate and supervise maintenance staff.
• Understand and apply Safe Practices in the environment including lighting system, alarm system, CCTV and fire detection.
• Participate in the inspection and testing of completed work.
• Perform highly skilled instrument and electronic repairs and/or support others in doing so in a timely manner in accordance with manufacturer’s specifications/normal operating procedures.
• Perform detailed maintenance and calibration of process controls in accordance with the manufacturer’s specifications/normal operating procedures without re-work.
• Ensure that property regulations relating to safety and work permits are observed.
• Prepare monthly reports and all pertinent forms to the Estate Manager.
• Perform other similar or related duties as assigned.

• At least 7 years work experience
• HND or B.Sc in Mechanical / Electrical Engineering.
• Electronic Systems
• Electronics Troubleshooting
• Electronic Testing Design
• Project Management
• Quality Focus
• Database Design
• Analyzing Information
• Reporting Research Results
• Attention to Detail
• Emphasizing Excellence
• Innovation

• Identify, establish and communicate effective logistical procedures to be used in transport operations, ensuring all stakeholders are aware and follow company procedures while handling company vehicles.
• Responsible for controlling, supervising and optimizing the allocation of duties to drivers and all staff under their charge to ensure high performance standards are maintained.
• Experience/knowledge of Round the World Fare and fare rules while liaising with the company’s designated travel agent.
• Obtain quotations from agents or various airlines to find the best flight prices, options, buy and refund airline tickets as requested. Check-in for flights, select seats per preference and communicate to the traveling staff.
• The officer facilitates the travel of staff members going to other countries on official business. He/She secures their visas, medical insurance information for all travels including itineraries related to flights and accommodation as requested.
• Manage databases of frequent flyer miles for directors and management; tickets and other important data.
• Arrange hotels and airport transfers, travel packages in anticipation of travel for staff, management and contractors working on projects.
• Provide periodic reports on expenditure and related information regarding travel.
• Build and maintain cordial relationships with various Government agencies at international and domestic airports to facilitate effective meet and greet services.
• The officer will assist with organizing events that involve international guest. He/she sends invitations and arranges to receive visitors; plan for their accommodation.
• The protocol officer is expected to plan the timetable of foreign visitors. He/She arranges for transportation where necessary and ensures the visitor’s schedule does not suffer from complications and delays.
• Provide protocol to clients at the airport both international and domestic
• To deal with Immigration Authority and airport security force for clearance of clients.
• Arrange collection of travelers and baggage.
• Ensure speedy passage through airport - process travel documents.
• Make airport arrangement pick up and drop; Supervise escort patrol.
• Protect clients from extortion or harassment by airport authorities.
• Transfer passengers through the airport.
• Assist with other office function when less busy with travel arrangements.
• Willing to work outside office hours.

• Degree in Social Sciences/Business Administration
• Diploma in Travel IATA
• Diploma in Logistics is an added advantage.
• 5 -7 years working experience in the travel industry with good working knowledge of ticketing and travel logistics.
• Extensive knowledge of the airline industry and the foreign embassies/Visa Application Agencies.
• Exhibit a high level of initiative, objectivity, integrity and commitment.
• Good team spirit and human relations management.
• Good negotiation and communication skills both written and spoken, email etiquette, invoicing.
• Good organizational and management skills, an analytic mind and good numeracy skills.
• Good diplomacy skills and tact in dealing with team members, tired drivers and colleagues.
• Outgoing and confident with a pleasant personality; independent and self-motivated.
• Proficient with Internet use, MS-Office and good problem-solving skills.
• High attention to details and a team player.

• Manage company brand
• Develop internal and external publications such as newsletters, press releases, email announcements, planned publications, intranet, videos, special projects and assignments
• Create rich and creative content that is optimized for search engines
• Ensure the public views the organization favourably
• Implement brand initiatives and strategies online
• Coordinate and implement social media marketing communication projects, with responsibilities that include social media advertising and creating brand awareness
• Website management with regular content update in line with various marketing campaigns of the group
• Manage social media pages, including fan page building, daily monitoring, posting, and content development
• Contact members of the media to set up interviews with company reps
• Ensure that, all communications for the VC and management are fully vetted
• Determine communication strategy and execute programs to deliver communications objectives throughout the organization
• Develop communication strategies for the delivery of corporate culture and business strategies.

• Internally, the head of communications will ensure that employees are aware of changes and projects within the company. Distribute executive messages, prepare presentations and conduct meetings to share information.
• Develop print materials and branding strategies for employee use.
• Externally, the head of communications will represent the organization to stakeholders, interested parties, and the public. Will serve as the company spokesperson to the media and the general public.

• A bachelor's degree in relevant field
• Minimum of 7 years relevant experience, preferably in corporate communication in the oil and gas industry
• Interpersonal communications, as well as language and media studies.
• Existing connections and relationships with the oil and gas industry stakeholders
• Research, writing and proofreading skills to ensure all materials are high quality and accurate.