Vacant Job Positions at Fenix International, 6th May 2019

Fenix International is a next-generation energy company. Our mission is to transform our customers’ quality of life through disruptive innovation in energy and financial services. Our flagship product, ReadyPay Solar, is an expandable, lease-to-own solar home system financed through affordable installments starting under $0.17 per day. We use real-time transaction data to create a unique credit score to finance power upgrades and other life-changing loans and open up a wider world of energy and financing for our customers. We are recruiting to fill the positions below:     Job Title: Payable Account Associate Location: Victoria Island, Lagos Department: Finance Department Job Type: Full Time Min. Experience: Entry Level Job Responsibilities

• Maintain records of financial transactions by establishing accounts and posting transactions
• Collaborate with Accountant to improve system to account for financial transactions through the Chart of Accounts
• Prepare asset, liability, and capital account entries by compiling and analysing account information
• Maintain historical records by filing documents
• Help prepare payments and invoices by verifying documentation, and requesting payments / disbursements
• Document and manage the disbursements and refunds related to petty cash
• Contributes to team effort by participating in special projects as needed

• Degree or diploma in Business Administration, Accounting or other related field
• A minimum of 1 year accounting experience
• You will be able to work independently with minimum supervision.
• You must be an excellent communicator with fluency in written and spoken English.
• Experienced in any major accounting system with a good working experience on spreadsheets.
• Ability to work in teams or independently
• Critical thinking skills (ability to think outside the box)
• Good problem solving skills (solutions oriented)
• Good influencing and negotiation skills
• Flexibility with ability to work under pressure to meet deadlines
• Willingness and desire to learn new ideas.

• Order office supplies
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Provide information by answering questions and requests
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
• Maintain computer and manual filing systems
• Coordinate office procedures
• Assist Admin/Procurement Manager to develop and update administrative systems to make them more efficient.

• Proven admin or assistant experience
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in MS Office.

• Continuous management of financial & Inventory systems
• Liaising with internal and external auditors and dealing with any financial irregularities as they arise
• Producing reports and recommendations following internal audits or public sector audits
• Preparing financial statements, including monthly and annual accounts
• Preparing financial management reports, including financial planning and forecasting advise on tax issues
• Vendor management
• Preparing profit and loss statements and monthly closing and cost accounting reports.
• Preparing and review budget, revenue, expense, payroll entries, invoices, and other accounting documents.
• Analysing revenue and expenditure trends and recommend appropriate budget levels, and ensure expenditure control.
• Explaining billing invoices and accounting policies to staff, vendors and clients.
• Resolving accounting discrepancies.
• Recommending, developing and maintaining financial data bases, computer software systems and manual accounts filing systems.
• Processing all invoices, expense forms and requests for payment.
• Dealing with daily transactions for the petty cash and ensuring that reconciliations are completed on a weekly and monthly basis.
• Performing any other duties as required by management or supervisor

• 3-5 years of experience in a similar position
• Relevant professional certifications (ACA, ACCA, CFA, etc.) Preferred.
• Flare for numbers
• Strong experience in income statement analysis.
• Computer literate with experience in using Accounting Systems
• Advanced Excel skills, ability to work with lookups and pivot tables.
• Strong organizational, analytical and interpersonal skills.
• Strong verbal and written communication skills.
• Knowledge of current laws and practices regarding taxes, vat, payee, and pension
• Awareness and ability to demonstrate the importance of ethics & appropriate codes of
• conduct in the workplace
• Ability to demonstrate capacity to create & drive accounting & or financial processes & procedures
• Ability to achieve daily targets while attending to impromptu activities that may occur
• A considerable knowledge of purchasing, importation, vendor and inventory management
• Assertive & firm personality with a keen eye for detail
• Processing all invoices, expense forms and requests for payment.
• Dealing with daily transactions for the petty cash and ensuring that reconciliations are completed on a weekly and monthly basis.
• Performing any other duties as required by management or supervisor.

• Oversee the day to day operations of the Fenix Nigeria office including managing office support staff - caretakers, cleaners, gardeners, etc.
• Supervise all maintenance activities and maintain a regular schedule of maintenance for the Fenix’s properties .
• Maintain a highly professional working environment everyday (demo units set up, projector + whiteboard in every room, etc.) - ensuring that the Fenix office always looks its best
• Safeguard the office, entrusted with maintaining office keys as well as management of all administrative issues like hygiene, stationeries, & welfare
• Support the application and processing of work permits for foreign nationals by making the necessary follow-up with immigration
• Coordinate key activities such as team meetings, workshops and/or special events i.e. All hands meetings
• Ensure all insurance policies i.e. Medical, GPA, Risk, Good in transit, IT equipment are up to date and premium charges paid promptly
• Monitor, supervise and ensure safety measures are incorporated into all business office development
• Oversee the procurement analysis of all supplies/services ensuring detailed procedure and selection process is clearly outlined within the analysis section.
• Coordinate pre-qualification of suppliers to create suppliers’ database, maintain and update regularly the database
• Manage the Approved Supplier List. Ensure all suppliers uphold the terms and conditions of the agreement and in need of sourcing or changing current agreements coordinate with the procurement committee to facilitate any necessary additions and changes.
• Conduct price checks on all procurement conducted and manage the process to negotiate strong value for money
• Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time
• Manage contract and price negotiations with office vendors, service providers and office lease and examine and re-evaluate existing contracts from time to time
• Establish the SLAs for all service providers and suppliers and monitor its compliance
• Control spend and build a culture of long-term saving on procurement costs
• Ensure the Conflict of Interest Policy is upheld throughout all processes of procurement
• Serve as the main point of contact for maintenance, office improvements, mailing, shopping, supplies, equipment, bills, and errands

• A minimum of 5 years experience in office management, administration and logistics
• Degree or diploma in Business Administration, Social Sciences or other related field
• You will be able to work independently with minimum supervision.
• You must be an excellent communicator with fluency in written and spoken English.
• Experienced in working experience on spreadsheets.
• Ability to work in teams or independently
• Critical thinking skills (ability to think outside the box)
• Good problem solving skills (solutions oriented)
• Good influencing and negotiation skills.