Vacancy For Office Assistant at Pradoxa Consult

Pradoxa Consult is currently recruiting suitably qualified candidates to fill the position below:     Job Title: Office Assistant Location: Lagos Job Description

• Handle administrative requests and queries from senior managers
• Organizing and scheduling appointments with admin software
• Planning meetings and taking detailed minutes

• We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks
• Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

• Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems
• The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment
• If you also have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry, we’d like to meet you.
• Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports

• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task.
• Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)