Career Openings at Plan International, 8th July, 2019

Plan International is an independent development and humanitarian non-profit organisation that advances children’s rights and equality for girls. We support children’s rights from birth until they reach adulthood, and enable children to prepare for – and respond to – crises and adversity. We believe in the power and potential of every child, but know this is often suppressed by poverty, violence, exclusion and discrimination. We are recruiting to fill the position below:       Job Title: Internal Audit Officer Location: Maiduguri, Borno Role Purpose

• The Internal Audit Officer will adopt systematic and disciplined audit approaches to evaluate and improve the effectiveness of the organization's risk management, control, and governance processes of Plan International Nigeria. Whilst risk management responsibility is that of the Country management, she/he is the main instrument for its implementation and improvement.
• An Internal Audit Officer is saddled with the responsibility of ensuring that proper checks are carried out to ensure accuracy of accounting systems and procedures.
• Under the direct supervision of the Country Internal Auditor, the Internal Audit Officer function is responsible for supporting the developing, directing, and coordinating a comprehensive internal audit program, which supports improvement of the risk management of Plan International Nigeria.

• Area of Responsibility – Borno and Adamawa (and other offices when the need arise).
• Located at Plan Maiduguri Office and reports to Country Internal Auditor.
• Support Programs and Finance systems, processes for compliance and management information.
• Risk Management and support for the proper functioning of all Plan systems.

• Carry out a full audit of an organization; including accessing risk and taking the necessary risk management steps to forestall fraud.
• Ensure control management regarding financial reliability and compliance by making sure that directions and regulations are strictly adhered to.
• Monitor actions taken by management in response to audit reviews, ensuring that all agreed audit actions and recommendations are accurate and timely implemented including Global Assurance findings.
• Work closely with external or visiting auditors and support their audit process.
• Ensure that audits are performed with due professional care and there are credible audit observations, conclusions and recommendations.
• Obtain, analyze, and evaluate accounting documentation, reports, and data
• Act objectively by giving independent advice in order to ensure legality and achieve organizational goals.
• Maintain and improve on existing open communication with the management.
• Assist to document the audit process and prepares audit findings.  Also, prepare and present reports that clearly reflects the audit results.
• Assist to do a follow-up on the audit assignments giving to other auditors by Plan International Nigeria.
• Strive to continuously develop knowledge in the sector regarding rules, regulations, best practices, techniques and performance standards.
• Perform Partner audits to ensure compliance with donor and Plan’s rules and regulations.
• Keep Supervisor informed of any initiative or difficulties relating to the job’s responsibilities.
• Perform any other duties that may be assigned by the Internal Auditor or Country Director.

• Bachelor's degree in Accountancy, Accounting, or Finance (Evidence of Progress in Professional Qualification will be an added advantage)
• Proven teamwork and problem-solving abilities
• Strong ability to work on multiple tasks or assignments
• Possess excellent communication skills
• Ability to pay attention to detail
• Possess strong organizational skills
• Possess a high level of professionalism, integrity, and truthfulness in all dealings
• Knowledge of legal and financial systems
• Ability to do proper documentation; possess good record keeping ability
• Possession of sound independent judgment
• Possess strong knowledge of auditing standards, procedures, laws, rules, and regulations
• Possess advanced skills in computer applications like Microsoft Word, Excel, PowerPoint, and SAP accounting software
• Strong ability to work with people of diverse backgrounds.

• The purpose of this role is to provide timely, accurate financial information and ensure that Grants expenditures are in line with specific FAD/donor requirements. The role’s support is to the BMZ Projects.

• Communicates within Plan International Nigeria and with partners and related government institutions.
• The post holder will contribute towards grant and financial management of the office and programmes, interfacing with both operational and programme team members.
• The post holder will also contribute towards the organisational development of Plan Internationals implementing partners.
  • Budgets - Monitor the budget of all BMZ Projects.
  • Reporting - Support financial reporting on the BMZ Projects.
  • Area of Responsibility - All the BMZ Projects.

• Assist with the grants set-up in SAP.
• Support the full cycle of grants management activities beginning from pre-award assessments, monitoring/compliance visits and close-out procedures.
• Track grantee contractual obligations, e.g., pre-award conditions
• Support the Finance & Grants Manager – Humanitarian and project managers to prepare the annual grants budgets for all BMZ projects.
• Support the KP06 budget preparation and periodic upload in SAP.

• Provide technical assistance in terms of accounting (use of SAP), financial management, financial policy formulation, and systems of internal control to all partners/grantees to ensure compliance in terms with donor rules and regulations.
• Support the assessments of partner/grantee organizations as directed by the Finance & Grants Coordinator and the Finance & Grants Manager-Humanitarian.
• Review partner budgets and provide assistance and guidance where necessary including the monitoring and interpretation of project budgets versus actual expenditures.
• Support, train staff and partners on donor policies, rules and regulations.
• Facilitate timely partner advance request and liquidation in SAP.
• Review Partners/grantee liquidation and recommend for approval.
• Conduct and document regular partner visits to ensure compliance with grant agreement.
• Ensure receipt of timely and accurate accounting and financial reports from partners.
• Monitor the partner burn rate and offer timely advice to the partner and programs team for prompt action and decision-making.
• Monitor and track grants related performance measurement indicators and liaise with Finance & Grants Coordinator to implement strategies to improve performance.
• Explain donor requirements and organizational financial policy & procedures to staff and ensure compliance.
• Prepare and review on a monthly basis, donor-specific bank reconciliation statements and receipts/deposits reconciliations.
• Support the preparation of financial reports based on donor requirements.
• Ensure proper filing (electronic and hard copy) of grants financial reports.
• Periodically update the financial reporting matrix.
• Ensure that partners use the standard reporting templates and formats for their reports.
• Prepare monthly BMZ Projects burn rate - expenditure traffic tracker.
• Prepare monthly BMZ Projects cost recovery tracker.
• Support the preparation of all BMZ Projects funding/grant tracker.
• Prepare all BMZ Projects expenditure tracker.
• Support the CO in recharging costs to BMZ Projects.
• Fulfill Plan’s Child Protection Policy at all times.

• Ensure that filing of travel advances, per diem calculations and travel reconciliation forms are reviewed;
• Ensure that all travel and purchase advances are liquidated on time.

• Perform any other project related duties as specified by the Finance & Grants Coordinator and/or the Finance & Grants Manager-Humanitarian.

• Working contacts inside and outside the organization; include the purpose and level (high, medium, low) of the contact
• Prepare and submit relevant financial reports for domestic and international consumption using SAP.
• Provide timely responses concerning queries linked with relevant projects and the BMZ Projects.
• Provide support to Plan International Nigeria’s BMZ Projects programme delivery and resource mobilization.
• Work with other members of the Finance and Humanitarian units to ensure effective and efficient programme delivery.

• Degree in Accounting or equivalent.
• Minimum of 3 years’ experience in donor funds grants administration.
• Experience working with sub-grantees required.
• Fluency in local language and English required.
• Preferred qualifications: knowledge of and experience with the key donors in the industry is strongly preferred.
• Experience providing capacity development assistance to sub-grantees strongly preferred.

• Excellent and demonstrable experience in grant and financial management.
• Knowledge and understanding of Nigeria’s policy environment
• Highly developed interpersonal and communication skills including good listening skills, influencing, negotiation and coaching.
• Capacity to build and maintain relationships and to work effectively in a multi-cultural and multi-ethnic environment respecting diversity.
• Experience with Microsoft Word, Excel, Power Point and Outlook.

• The purpose of this role is to support Finance and Human Resource department on Timesheet management and reconciliation from Plan International Nigeria’s inception to date as well as prepare apportioned and shared cost staff cost recovery.
• This is to ensure that all timesheets for staff reflect the amount of time spent on respective projects.

• Communicates within Plan International Nigeria only. The post holder will contribute towards;
• Reconciling timesheets submitted to Human Resource department thus interfacing with both Finance and Human Resource departments
• Ensure staff costs are recovered from Projects for all apportioned and shared cost staff

• Timesheets are available for staff for all the years
• Compute the hours on the timesheet by making use of the SAP posted OHDS/Zjournal documents from finance.
• Support the Finance & Operations Manager – To review whether staff costs charged on to projects agree with the hours indicated on the timesheets.
• Complete a Staff cost recovery template for apportioned and shared cost staff and ensure its periodic update.
• Arrange the time sheets month by month from inception to date and file accordingly.
• Carry out any other assigned tasks.

• Degree in Accounting or equivalent.
• Minimum of 3 years’ experience in Finance Management.
• Very good knowledge of Microsoft excel.
• Fluency in English language required.
• Preferred qualifications: knowledge of and experience with key donors in the industry is strongly preferred.

• Excellent and demonstrable experience in grant and financial management.
• Knowledge and understanding of Nigeria’s policy environment
• Highly developed interpersonal and communication skills including good listening skills, influencing, negotiation and coaching.
• Creates strong sense of purpose and commitment within own part of operations and with stakeholders.
• Holds self and others to account to deliver on agreed goals and standards of behaviour
• Demonstrates a high degree of professionalism/integrity.
• Provides good and adequate support to enable programmes to meet its agreed financial and program outcomes.
• Actively seeks for support in addressing difficulties in execution of duties.
• Strategic thinking and effective contribution to own work and Organizational development.
• Sound judgement and decision-making in complex situations.
• Strong emotional intelligence including self-awareness.
• Leads by example to motivate high performance of others.
• Very strong commitment to continuous learning.