Job Vacancies at Workforce Group, 15th July, 2019

Workforce Group - Our client, is currently recruiting suitably and qualified candidates for the position below:       Job Title: Executive Assistant Location: Lagos, Nigeria Job Summary

• The main responsibility of an Executive assistant is to manage the day-to-day operations of the executive,
• Enhance executive's effectiveness by providing information management support; representing the executive to others, organizing and maintaining files and records, planning and scheduling meetings and appointments, managing projects and conducting research.

• Act as the point of contact among executives, employees, clients and other external partners
• Manage information flow in a timely and accurate manner
• Manage executives' calendars and set up meetings
• Make travel and accommodation arrangements
• Rack daily expenses and prepare weekly, monthly or quarterly reports
• Oversee the performance of other clerical staff
• Act as an office manager by keeping up with office supply inventory
• Format information for internal and external communication – memos, emails, presentations, reports
• Take minutes during meetings
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office filing system

• Have a detailed understanding of the full Microsoft Office suite
• Ability to organize a daily workload by priorities and must be able to meet deadlines in a fast-paced quickly changing environment
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Accurately recording minutes from meetings. Greeting visitors and deciding if they should be able to meet with executives
• Performing office duties that include ordering supplies and managing a records database.

• Work experience as an Executive Assistant
• Personal Assistant or similar role
• Excellent MS Office knowledge
• Outstanding organizational and time management skills
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
• Excellent verbal and written communications skills
• Discretion and confidentiality
• B.Sc/HND in any field

• Excellent MS Office knowledge Excellent verbal and written communications skills Discretion and confidentiality.

• Answer phone calls and redirect them when necessary
• Manage the daily/weekly/monthly agenda and arrange new meetings and appointments
• Prepare and disseminate correspondence, memos and forms
• File and update contact information of employees, customers, suppliers and external partners
• Support and facilitate the completion of regular reports
• Develop and maintain a filing system
• Check frequently the levels of office supplies and place appropriate orders
• Make travel arrangements
• Document expenses and hand in reports
• Undertake occasional receptionist duties

• Minimum of B.Sc/HND in Secretariat Study or Office Technology Management Proven work experience as a Secretary or Administrative Assistant
• Familiarity with office organization and optimization techniques
• High degree of multi-tasking and time management capability

• Excellent written and verbal communication skills Integrity and professionalism Proficiency in MS Office.