Jobs

Ongoing Recruitment at the Management Sciences for Health (MSH), 22nd July, 2019

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Management Sciences for Health (MSH), a global health nonprofit organization, uses proven approaches developed over 40 years to help leaders, health managers, and communities in developing nations build stronger health systems for greater health impact. We work to save lives by closing the gap between knowledge and action in public health. Since its founding in 1971, MSH has worked in over 150 countries with policy makers, health professionals, and health care consumers to improve the quality, availability and affordability of health services. We are recruiting to fill the position below:     Job Title: Regional Senior Procurement Officer Job ID: 13-10754 Location: Nigeria-Abuja Group/Office: PDG (Program Delivery Group) Dept/Unit: PDGGEN - Program Delivery Group Project/Program: A000 - None Specified Reports To: Corporate Procurement Manager Grade: I Overview

• Under the overall direction of the Corporate Procurement Manager based in MSH Head Office Medford USA, the MSH Senior Procurement Specialist, based in Abuja Nigeria and part of the MSH Regional Management Unit, is responsible for overseeing the purchases of goods and commercial services in MSH Field Offices in accordance with Donor (USAID, Global Fund etc) regulations and MSH policies through competitive solicitations.
• The Senior Procurement Specialist is aware of, adheres to, and educates staff on the MSH Code of Business Ethics and Conduct, donor regulations and MSH Standard Operating Procedures in all activities.
• The Senior Procurement Specialist is responsible for managing the design and configuration of the purchase to pay system, QBO, for MSH in a portfolio of countries determined by the supervisor.
• Responsible for the overall procurement activities assigned field offices (to be assigned by the supervisor) in conformity with MSH procedures.
• He/she will oversee and manage the end to end procurement process (pre-qualification of vendors, RFQs, PO, procurement committees) for each country supported.
• He/she will train, functionally manage, and work closely with the procurement specialist, officers and assistants based in country offices to support vendor selection consolidation and ensure concerns and issues are reported up for action.
• This position will ensure segregation in procurement processes, will work closely with HQ procurement staff. This position should preferably be bilingual (English and French).

Specific Responsibilities

• Applying access to Countries financial management system and shared drives, the Regional Senior Procurement Specialist will work with Country procurement staff in countries under his/her portfolio are in compliance with MSH procurement policies and procedures as well as comply fully with donor regulations; Specifically will ensure;
• Purchase Requests and purchasing documentation, status of procurement actions are complete and inline with procedures. The Specialist will provide timely on-going feedback to project and office staff on any exceptions and actions to correct these forward. The Specialist will continue tracking throughout the process, up to and including delivery of goods to final destination.
• Ensure enforcement of the application of Request for Quotations (RFQs) and complete terms and conditions, RFQs to vendors ensuring quality in specification documentation, ensure robust documentation on reception of quotes/proposals, analysis of quotes/proposals, selection of vendors, accurate purchase orders/commercial contracts, and ensure written prior approval is received from the donor when required prior to making a purchase
• The Specialist will review/spot check quality of vendor past performance reference documentation.
• The Specialist will enforce 100% regular Clearance Verifications performed against all vendors of goods and services in all countries.
• Where necessary Coordinate and participate in high volume Procurement Committee meetings in countries offices.
• Liaise with Headquarters OST Supply Chain Team for all Purchase Requests that contain restricted or ineligible goods or commercial services
• Contribute to designing a robust plan for the implementation of vendor pre-qualification process for goods and commercial services identified and participate where possible in company visits to validate vendors’ technical and operational resources Develop the Purchase Orders and Commercial Contracts and submit them for validation;
• Develop good relationships with global suppliers and service providers in line with Corporate Procurement guidance and in the interest of MSH by respecting MSH's ethics and anti-kick back charter.
• Oversee the procurement of  goods and commercial services for the activities and operations of the assigned home office and supported international offices in accordance with applicable MSh and donor regulations..
• Provide procurement support to a portfolio of countries across MSH (to be determined by the supervisor) in conformity with MSH procedures.
• Participate in end to end procurement process (pre-qualification of vendors, RFQs, PO, procurement committees) for each country directly supported
• Administer the procurement system in those countries directly supported
• Train, functionally manage, and work closely with the Procurement Specialist, Officers and Assistants based in each MSH office to support vendor selection consolidation and ensure concerns and issues are reported up for action.
• Ensure segregation of duties in procurement processes
• Support Country Start-ups and Close outs:
  • Monitoring of Delegated Procurement Functions: Oversee and management of the monitoring program for delegated procurement functions.
  • Conduct Country Assessments of the Capacity/quality of the procurement teams in countries. Ensuring procurement staff are in equipped and knowledgeable of key SOPs (Standard Procedures) in MSH ie. Obtaining outside goods & services; procurement of goods & commercial services outside the US; Donor Approval for the procurement of Equipment; Clearing individuals & Entities from Applicable donor watch lists policy.
  • Perform monthly spot checks of the QBO (Quickbooks online) procurement module across different companies to ensure countries comply with completeness of documentation and clear audit trail respected in line with set procurement checklists and key performance indicators.
  • Support country internal and external audits. Ensure country teams embed audit readiness in their daily. i.e. Attaching documentation on QBO and shared drives accurately and timely.
• Prepare monthly regional exception progress report i.e. open purchase orders, unpaid bills, vendor qualifications, fraud risk.

Qualifications and Experience

• A minimum of 4-6 years of experience with a university degree
• Detail oriented. Good organizational skills and ability to work under pressure.
• Demonstrated experience in procurement and purchasing systems in the federal procurement arena preferred.
• High level of familiarity with USAID and federal procurement regulations preferred.
• Good computer skills including word processing and spreadsheet applications.
• Good writing and communications skills
• Negotiation skills.

Interested and qualified candidates should: Click here to apply   Application Deadline 27th July, 2019.       Job Title: Senior M&E Specialist Job ID: 13-10532 Location: Nigeria-Abuja Group/Office: PDG (Program Delivery Group) Dept/Unit: PDGGEN - Program Delivery Group Reports To: Senior Technical Manager, M&E Grade: I Overview

• The objective of the Senior M&E Specialist position is to provide technical support at the country office level. This position will backstop all M&E activities for the program within the designated state and strengthening the facility records and data collection officers, ensuring quality and timeliness of data collection and reporting.
• S/he will provide technical oversight and guidance to strengthen state-level M&E systems, ensuring proper orientation, mentoring and quality supervision to state M&E staff and M&E units in the State Ministries of Health and National Malaria Elimination Program(NMEP) in accordance with Global Fund requirements and in support of NMEP, State MEPs and the National Malaria Control Strategy.
• S/he will support the Senior M&E Manager to provide technical oversight and guidance to the states M&E specialist.
• The Senior M&E Specialist will be responsible for tracking achievements on grant performance indicators by the states and advise on solutions for continuous improvement.

Specific Responsibilities

• Support the Country M&E lead to spearhead the roll-out of Global Fund Malaria M&E plan in line with Global Fund and national reporting requirements
• Conduct quarterly review of states programmatic reports for accuracy and provide recommendations to improve performance and follow through to ensure recommendations are implemented.
• Ensure that the program is in compliance with MSH M&E Policies and Procedures and strategic initiatives.
• Support Senior M&E Manager to ensure preparation of Progress Update (PU) in collaboration with other program staff for submission to CRS timely.
• Coordinate the quarterly data quality audits (DQAs) to ensure the integrity of project data, using the DHIS data and other relevant tools.
• Conduct regular field monitoring and supervisory visits with program teams, states and government partners, in line with approved work plans.
• Coordinate day-to-day technical preparations, implementation and evaluation of research activities in MSH GF prime states
• Provide technical support, and as appropriate lead in evaluation research (including sampling strategies, analysis and presentation of data) to the local research groups working on the project
• Support, and as appropriate lead, the documentation of operational research and lessons learnt from the project including production of manuscripts for publication in peer-reviewed journals, learning briefs, learning papers and general documentation ( narrative reports, infographics).
• Support the dissemination of lessons learned to national and global audiences through conference presentations, peer-reviewed publications, and technical reports.
• Provide technical input in the development of an integrated State GF Malaria project plan in collaboration with the country M&E lead and State M&E specialist
• Support in the implementation of GF Malaria state M&E plan and reporting formats for GF indicators and targets in collaboration with the State Team, Country technical lead and team
• Support project M&E team to build the capacity such as trainings, workshops and other visits for learning for MSH, LGA and State M&E officers at SMoH, HMB, SMEP, health units’ M&E staff and relevant health in collection, summarization, analysis and presentation of M&E data.
• Perform electronic data collection, GIS Map analysis
• Ensure that the quality of program/project monitoring and enhanced evaluation in the sites is of international standard and quality by supporting the development and implementation of appropriate mechanisms to ensure quality.
• Assist the Senior Technical manager M&E to coordinate the establishment/strengthening of one state M&E system that informs policy and practice.
• Conduct regular (monthly, quarterly and annually) data review and analysis for feedback to states for program improvement, and for updates to national level
• Support program staff in key activities including development of a learning agenda, organizing regular learning events, supporting operations research, and reflecting, documentation, and communication of learning initiatives, in line with approved work plans.
• Support knowledge management systems and practices to gather, document and share best practices with states, government and technical partners. Collaborate with M&E and program staff to develop learning briefs, project bulletins and other materials for dissemination.
• Perform any other task to be assigned by your supervisor

Qualifications and Experience

• Bachelor's degree in Statistics, Epidemiology or related field with focus on monitoring and evaluation and/or Biostatistics
• A minimum of 4 years’ experience in M&E within the development sector with at least 2 years’ experience in a supervisory role.
• Minimum of 3 years’ experience working in Malaria programs in Nigeria
• Familiarity with Global Fund reporting systems highly desirable
• Good qualitative and quantitative data analysis skills
• Demonstrated experience in survey design, implementation, analysis, and report-writing
• Demonstrated experience of working in a team of experts delivering specialized TA services
• Strong experience with DHIS
• Very good analytical, presentation, communication and reporting skills.
• Experience in GIS map analysis (ARC GIS, QGIS, Health Mapper)
• A good demonstrable experience in various scientific studies/operations research, surveys data analysis and management
• Experience in Programming Language such as Python, C++,PHP, .Net and other languages, would be an added advantage
• Strong leadership capability and excellent interpersonal skills.
• Good analytical, presentation and reporting skills
• Excellent inter-personal, multi-cultural and team building skills
• Strong computer skills particularly in spreadsheets, database and statistical applications
• Strong problem-solving skills and ability to foresee problems and initiate appropriate action
• Excellent oral and written communication skills and fluency in English
• Excellent organizational skills
• Supervision: Works independently and reports to the Senior Technical Manager, M&E
• Decision Making: Working within project strategy and policy guidelines, makes decisions with regards to work responsibilities and is accountable for them
• Responsibility over data or information: Has access to information within project, and is responsible for program data generation and management
• Responsibility over assets: Overall responsibility assigned assets in the program.
• Ability to work independently.

Interested and qualified candidates should: Click here to apply   Application Deadline 29th July, 2019.       Job Title: Consultant I:/Technical Officer- Logistics (LMCU) Job ID: 13-10755 Location: State Offices (Abia, Adamawa, Bayelsa, Delta, Ekiti, Enugu, Katsina, Kogi, Kwara, Niger, Ogun, Plateau, Taraba and Yobe) Group/Office: PDG (Program Delivery Group) Dept/Unit: PDGGEN - Program Delivery Group Project/Program: A607 - Nigeria Global Fund RSSH Reports To: State LMCU Coordinator Slot: 14 Openings Grade: Consultant Overview

• The Key role of the consultant is to build capacity of State LMCU to integrate and strengthen all procurement and supply chain systems, coordinate all supply chain stakeholders to align their systems and synchronize their activities with the LMCU while driving routine performance improvement.
• In Addition, the consultant will help to build capacity of State LMCU to collect, report and analyze logistic data, to routinely determine and report all risks and issues at health facilities within the state.
• He/she will work with the State LMCUs and in close collaboration with the NPSCMP, State Ministry of Health, Implementing Partners and other PSM stakeholders in the State.

Specific Responsibilities

• Ensure the deployment of capacity building interventions designed to build LGA LMCU capacity to perform their responsibilities as outlined in the LGA Coordination and Reporting framework. This will include building LGA LMCU capacity to conduct audits, lead operational improvements, train facility staff, collate data, provide reports, manage performance, conduct supportive supervision and mentoring etc.
• Actively search for and manage risks that may affect the successful integration, alignment, synchronization and performance of LMCU activities
• Ensure that all activities performed in the LMCU transcend output towards expected outcomes i.e. build capacity of LMCU to effectively manage both out-sourced and owned activities
• Use the risk and issue visibility report to determine and schedule appropriate interventions required to resolve issues and mitigate risks
• Prepare and submit summary of supply chain performance improvement reports on key indicators i.e. (reporting rate, stock out rate, wastage rate and LMCU funding rate)
• Monitor, track and document supply chain indicators based on performance monitoring framework at state level
• Participate in relevant supply chain meetings at LGA and State levels and report outcomes  through the state LMCU  to different disease program focal points of Global Fund  Principal Recipients
• S/he will support the LGA and state LMCU to ensure availability of quality LMIS reports from supported facilities and that the LMIS reports are complete, accurate and submitted timely to the state LMCU
• S/he, in collaboration with the PRs, shall support the LMCU to prepare the Last Mile Distribution order and review same to ensure that prepared LMDs reflect LMIS reports submitted by supported health facilities
• S/he shall support the LMCU to work in collaboration with relevant IPs and stakeholders in the state for continuous tracking LMD/resupply to ensure timely, complete and accurate resupplies to the health facilities.
• Through the LMCU and LGA LMCU, the consultant shall, support facility focal persons in logistics to ensure completeness, accuracy and timeliness of LMIS reports
• Through the LMCU and LGA LMCU, the consultant shall, support facility focal persons in logistics to ensure continuous availability of commodities at the facilities; supporting facilities to place emergency orders when necessary.
• Through the LMCU and LGA LMCU, the consultant shall, support facilities to maintain excellent inventory of commodities, ensuring proper documentation of expired commodities, separated from useable one.
• Through the LMCU and LGA LMCU, s/he shall support facilities to track commodity utilization and ensure stock levels are within min-max levels; avoiding overstocking and out of stock.
• Through the LMCU and LGA LMCU, the consultant shall, support the health facilities to carry out stock audit exercise to ensure accountability and transparency.
• Engage and build consensus of all supply chain stakeholders (programs, partners, government) to align their systems and synchronize their activities (including work plans) with the LMCU
• Support state LMCU to ensure all active facilities within the state are on the NHLMIS platform
• Integrate all procurement and supply chain systems in the State into the LMCU mainstream and the set-up, operationalization and optimization of LGA LMCU units and data collection & reporting to respective stakeholders
• Support LGA LMCU, through scheduled rotational visits, to improve all data quality indices timeliness, accuracy and completeness and support improvement of data quality through desk review and onsite validation.

Qualifications and Experience

• Bachelor’s Degree in Pharmacy, and Logistics, Medical Laboratory Sciences, Public Health, Logistics Management or other health related degree
• 4 - 5 years working experience in health programs and/or supply-chain industry, preferably in supply chain management for medical supplies
• Experience in logistics management of HIV, TB and malaria commodities,
• Strong leadership and people’s skills to use different advocacy tools to strengthen the supply chain system,
• Demonstrable evidence of ability to transfer skills
• Professional training in Supply Chain Management or related fields is a requirement.
• Knowledge of Microsoft office package (such as excel, word, and PowerPoint) and internet proficiency,

Interested and qualified candidates should: Click here to apply   Application Deadline 31st July, 2019.

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