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Finance Associate Job at the Management Sciences for Health (MSH)

Management Sciences for Health (MSH), a global health nonprofit organization, uses proven approaches developed over 40 years to help leaders, health managers, and communities in developing nations build stronger health systems for greater health impact. We work to save lives by closing the gap between knowledge and action in public health. We are recruiting to fill the position below: Job Title: Finance Associate Job ID: 13-10843 Location: Abuja Grade: E Group/Office: PDG (Program Delivery Group) Dept/Unit: PDGGEN - Program Delivery Group Project/Program: A559 - Nigeria GF Malaria Reports To: Senior Accountant Overview

The Finance Associate is responsible for assisting the Senior Accountant/Finance Manager with safeguarding the assets (financial and physical) of MSH and ultimately the Global Fund against fraud, loss or misuse.
The Finance Associate is responsible for ensuring that any money expended in the field is done in accordance with Generally Accepted Accounting Principles, MSH policy, and any cost principles imposed by the donor agency.
The Finance Associate is aware of, and adheres to, MSH’s procurement integrity standards in all activities

Qualifications and Experience

Minimum of university degree or HND in Accounting
Understanding of the tenets of cash control and asset management, and must be able to complete timely and accurate account reconciliations
Ability to follow MSH and donor policies and procedures for procurement and documentation, and ensure adequate accounting documentation for a proper audit trail
Extensive knowledge of GF rules & regulations and experience with GF projects
Ability to use basic accounting software (i.e. QuickBooks) or comparable software
Demonstrate good judgment and sound financial "common sense"
Verbal and written language skills in English required including speaking, writing, understanding, reading and the ability to conduct business in English
Minimum of 2 years’ experience in accounting
Computer skills including proficiency in Microsoft Office Suite applications (excel spreadsheets, word processing, and electronic mail along with data entry experience)
Ability to work under pressure
Ability to work independently, prioritizes tasks, and meets deadlines
Ability to work in a team
Excellent communication skills
Excellent organizational and interpersonal skills with a service-oriented outlook
Advanced reporting skills

Specific Responsibilities

Prepare payment vouchers
Payment of vendor invoice
Properly code all transactions
Payment of expenses, including per diem and transport to participants during activities in the field
Prepare and control advances
Preparation of purchase orders
Assure balances of unused portions of advances are deposited into the MSH account
Reconcile advances, including review of receipts, coding of expenses on the general voucher and entering into QuickBooks
Maintain accounting files
Follow up on outstanding advances and assure timely reconciliation
Control consumption of project (petrol, electricity, water, telephone)
Participate in the improvement of the accounting system and the system of internal control
Create all financial reports as requested by supervisor
Preparation of forms for statutory deductions and their remittances to the appropriate authorities
Process online payments
Other tasks as requested by supervisor