Human Resources & Admin Assistant Job at Danish Refugee Council (DRC)

Danish Refugee Council (DRC) is a Danish international non-governmental organisation, which promotes and supports durable solutions to the problems faced by refugees and internally displaced people all over the world. DRC is present in more than 30 conflict territories around the world assisting displaced people with shelter, food, income generating activities, and wide range of other assistance. It is of utmost importance for DRC to work in compliance with the DRC Accountability and Quality Management system and national legislations. Smooth, reliable and effective operational systems are preconditions for DRC to maintain its position as a trustworthy and reliable partner for our donors and an accountable organisation towards our beneficiaries. We are recruiting to fill the position below: Job Title: Human Resources & Admin Assistant Location: Maiduguri, Borno Contract type: National contract Responsibilities Administration:

• Update personal files
• Leave planning follow up
• Leave request follow up
• Compile approved timesheets, carry out filling and send scanned copies to HR team lead and HRCO
• Ensure to add new staff for location on the Nigeria Staff Contact list upon request from HR Dept.
• Making requisition for Office cleaning materials/replenishing
• Solely in charge of stock management – office supplies and guest house supplies.
• Drafting and sending Service Contract to the Casual Labours, examples are; Cook, Cleaners, Gardner etc.
• Coordination of the dates and venues according to request;
• Refreshments and other requirements
• Coordinate accommodation in Guest House and/or hotel.
• Assist in enquiries from delegates.
• Assist with taking minutes of the events if required.

• Support the HR Team leader  in the recruitment process
• Ensure required documents from the recruitment are send to HR Department Coordination Office
• Ensure that vacancy adverts are announced in time and according to the Recruitment Authorization
• Distribute information about open vacancies to all staff and announce on local notice board in a timely manner.

• Updating Guest Accommodation status and allocate rooms to expat as directed by the HR team /Area manager.
• Follow up with Janitorial  staff to make sure that all  100% hygiene is maintained in the guest house.
• Supervision of cooks and janitorial  staff members.
• In collaboration with the Logistics department coordinate  the maintenance  of all guest house appliances, gym equipment etc.
• Takes lead to review Guest House Utensils and makes requisition
• Monthly meeting and bi-weekly inspection of Guest House

• Drafting Casual Labour Contracts e.g. programme staff/location. (approved by Area Manager.)
• Compile complete documentation for the payment of Causal staff and follow up with the  finance department for prompt payment

• Ensure offer letter / contract request is completed and forwarded to HR Dept. CO
• Ensure that the employee receives and sign contractual documents.
• Ensure the original signed contract document is send to HR Dept. CO
• Data form is completed, correct and received by HR Dept. CO
• ID Card is issued
• Inventory receivable form