Jobs
Employment Opportunities at Management Sciences for Health (MSH)
The Management Sciences for Health (MSH), a global health nonprofit organization, uses proven approaches developed over 40 years to help leaders, health managers, and communities in developing nations build stronger health systems for greater health impact. We work to save lives by closing the gap between knowledge and action in public health.
We are recruiting to fill the positions below:
Job Title: Accountant
Job ID: 13-11028
Locations: Zamfara, Plateau, Benue or Nassarawa
Grade: G
Slot: 4 Openings
Group/Office: PDG (Program Delivery Group)
Dept / Unit: PDGGEN - Program Delivery Group
Project / Program: A576 - PMI - S
Reports to: Finance and Administration Manager.
Overview
- President’s Malaria Initiative for States (PMI-S) is a five-year PMI/USAID flagship malaria project implemented through a consortium led by Management Sciences for Health (MSH). The project is supporting the Government of Nigeria through its agencies at the federal, state, LGA and community levels to reduce under-five and maternal mortality by delivering quality services for management of malaria, its complications, and prevention.
- PMI-S project focuses on strengthening the capacity of the National Malaria Elimination Program (NMEP) and State Malaria Elimination Programs (SMEPs) for the implementation of the National Malaria Strategic Plan 2014-2020. PMI-S will target eight states of Nigeria, namely: Akwa Ibom, Benue, Cross-River, Ebonyi, Nassarawa, Oyo, Plateau and Zamfara.
- MSH seeks to recruit Accountants for Zamfara, Plateau, Benue and Nassarawa States. Under the overall supervision of the Director of Finance and Administration (DFA)- PMI-S, the Accountant will be responsible for assisting the state Finance and Administration Manager with safeguarding the assets (financial and physical) of MSH and ultimately the U.S. Government or other donor against fraud, loss or misuse.
- The Accountant will be responsible for ensuring that any money expended in the field is done in accordance with Generally Accepted Accounting Principles, MSH policy, and any cost principles imposed by the donor agency. The Accountant will be aware of, and adhere to, MSH’s Procurement Integrity standards in all activities.
Specific Responsibilities
- Prepare payment vouchers.
- Properly code all transactions.
- Control and enter all expenses from the petty cash.
- Payment of expenses, including per diem and transport to participants during activities in the field.
- Prepare and control advances.
- Assure balances of unused portions of advances are deposited into the MSH account.
- Prepare deposit slips for cash to be deposited into the bank account.
- Reconcile advances, including review of receipts, coding of expenses on the general voucher and entering into QuickBooks.
- Maintain accounting files.
- Follow up on outstanding advances and assure timely reconciliation.
- Control consumption of project (petrol, electricity, water, telephone).
- Participate in the improvement of the accounting system and the system of internal control.
- Create all financial reports as requested by supervisor.
- Preparation and filing of forms for payments of taxes and social security.
- Other tasks as requested by supervisor.
- Ensure that payments are processed accurately, timely, and safely (to minimize MSH’s risk exposure).
- Ensure that treasury practices in country minimize MSH’s cash exposure.
- Ensure that entries are entered into financial system accurately and timely.
- Ensure that month and year-end accounting activities are done accurately and in compliance with MSH policies and procedures.
- Ensure that systems are in place in country to ensure that operations are managed and staff act in full compliance with local laws, adhere to contract/award and donor requirements, and comply with MSH policies and standard operating procedures.
- Systems are in place to ensure that appropriate staff members are aware of and understand laws, contract/award and donor requirements, and MSH policies and procedures.
- Monitor and ensure compliance.
- The responsibilities and duties are indicative only and are subject to change to meet the needs of the project, the organization and the donor.
Qualifications and Experience
- Minimum of University Degree or HND in Accounting / Finance.
- Minimum of 3 years’ of post degree/HND experience in accounting/finance.
- Knowledge of US Government funded programs, regulations and requirements.
- Experience or understanding of key aspects of accounting.
- Experience with U.S. government projects helpful, but not mandatory.
- Proficiency in Microsoft Office programs, especially Excel spreadsheets.
- Experience in the use of accounting software (QuickBooks preferred).
- Understanding of the basic tenets of Cash Control, Asset Management and Bank Reconciliation.
- Demonstrate good judgment and sound financial "common sense".
Knowledge and Skills:
- Verbal and written language skills in English required including speaking, writing, understanding, and reading and the ability to conduct business in English.
- Excellent communication skills.
- Excellent organizational and interpersonal skills with a service-oriented outlook.
- Advanced reporting skills.
- Computer skills including proficiency in Microsoft Office Suite applications (Excel spreadsheets, word processing, and electronic mail along with data entry experience).
Competencies:
- Ability to work under pressure.
- Ability to work independently, prioritizes tasks, and meets deadlines.
- Ability to work in a team Extensive knowledge of USAID rules & regulations and Experience with U.S. government projects helpful.
- Understanding of the tenets of cash control and asset management, and must be able to complete timely and accurate account reconciliations.
- Ability to follow MSH and donor policies and procedures for procurement and documentation, and ensure adequate accounting documentation fora proper audit trail.
Job Title: Admin / Procurement Officer
Job ID: 13-11029
Locations: Zamfara, Plateau, Benue and Nasarawa
Grade: G
Group / Office: PDG (Program Delivery Group)
Dept. / Unit: PDGGEN - Program Delivery Group
Project / Program: A576 - PMI - S
Reports To: Finance and Administration Manager
Overview
- President’s Malaria Initiative for States (PMI-S) is a five-year PMI/USAID flagship malaria project implemented through a consortium led by Management Sciences for Health (MSH). The project is supporting the Government of Nigeria through its agencies at the federal, state, LGA and community levels to reduce under-five and maternal mortality by delivering quality services for management of malaria, its complications, and prevention.
- PMI-S project focuses on strengthening the capacity of the National Malaria Elimination Program (NMEP) and State Malaria Elimination Programs (SMEPs) for the implementation of the National Malaria Strategic Plan 2014-2020. PMI-S will target eight states of Nigeria, namely: Akwa Ibom, Benue, Cross-River, Ebonyi, Nassarawa, Oyo, Plateau and Zamfara.
- MSH seeks to recruit Admin/Procurement Officers for Zamfara, Plateau, Benue and Nassarawa States.
- The role of the Admin/Procurement Officer is to provide admin support and procure goods and services in compliance with MSH/Donor procurements policies and procedures.
- S/he collects proforma invoices on approved purchase requisitions, prepares offer analysis and makes recommendations. Once the purchase order has been completed, the Procurement Specialist will follow up to assure delivery.
- She/he maintains procurement data including supplier list and standards of goods and services, and ensures the effectiveness of procurement in timely and cost effective manner. Assists expatriate staff with resident visas, also assists project staff with visa processing (where applicable).
- S/he is responsible for supervision of all drivers and provides transportation services to staff and TDYers.
Specific Responsibilities
- Arrange hotel for Nigerian staff, participants, consultants who are coming to the state for assignments.
- Arrange hotel for TDY staff coming to assist Nigeria teams.
- Assist staff in obtaining visas for international travel (Where Applicable).
- Assist in making international and local travel arrangements.
- Arrange for telephones and internet modems for TDY and new staff, as the case may be.
- Provide assistance and follow up to Expats and TCNs on obtaining Nigerian resident VISAS (where applicable).
- Calendar management, ensuring conference rooms are booked and Meeting/conference/activity logistics and making sure to update the records regularly
- Arrange spaces for new employees making sure the availability of desks, chairs etc. are ready for them to use on the start day
- Coordinate the approved Activity Profiles making sure that materials, equipment, etc required for the activity are organized and ready for the activity
- Coordinate catering services for official functions within and outside the office location
- All aspects of fleet management (fueling, repair/maintenance, log books, reporting, )
- Facilitate the preparation of procurement plan
- Receives approved Purchase Requisitions (PR) for procurement of goods and services
- Tracks all PRs, for both local purchases and those requested through Cambridge
- Determines price reasonableness
- Responsible for collection and analysis of proforma invoices and presents to the supervisor for further processing or approval;
- Inquires immediately for more specifications from requesting units if the purchase request is not clearly specified and completed;
- Handles field office purchases when required;
- Ensures that purchases are made in the best interests of the donor and MSH;
- Assures delivery or pickup of PO for collection of goods;
- Prepares weekly procurement status report and submits to the supervisor;
- Regularly updates the supervisor of all partial collection of the procured goods;
- Informs the supervisor about prices and qualities of goods if purchases are not of routine nature.
- Does quarterly or 6 month reviews of preapproved vendors for routine items such as office supplies, cleaning products, etc.
- Capacity Building of Team.
- Also performs other duties as requested by the immediate supervisor.
- Inform supervisor immediately if asked to compromise integrity by any vendor or other.
- Ensure that systems are in place in country to ensure that operations are managed and staff act in full compliance with local laws, adhere to contract/award and donor requirements, and comply with MSH policies and standard operating procedures.
- Systems are in place to:
- Ensure that appropriate staff members are aware of and understand laws, contract/award and donor requirements, and MSH policies and procedures
- Monitor and ensure compliance.
- Other tasks as assigned by the supervisor.
- The responsibilities and duties are indicative only. They are subject to change to meet the needs of the project, the organization and the donor.
Qualifications and Experience
- Master's Degree in Business Administration / Finance / Accounts / Economics or related field or a University Degree in Logistics, Supply Chain Management or Business.
- At least 5 years of relevant and progressive experience in procurement and general administration.
- Experience in a USG or donor funded project or NGO preferred.
- Strong numeric skills and attention to detail and quality.
- Logical and flexible approach to solving problems, especially when working under pressure.
- Monitoring / assessing performance to make improvements or take corrective action.
Knowledge and Skills:
- Ability to work under pressure
- Planning and scheduling skills
- Good organizational skills
- Good communication and interpersonal skills
- Demonstrated ability to interact professionally with a culturally diverse staff, clients and consultants.
- Ability to work independently, take initiative and ability to meet deadlines with attention to detail and quality
- Ability to work in a team-oriented environment while maintaining an individual workload
- Demonstrated intermediate computer skills in Microsoft Office Suite applications.
Competencies:
- Functional expert - has knowledge of processes and products
- Influencer - relates to people, builds relationships, and effectively presents arguments
- Results seeker - meets deadlines, identifies actions, and achieves goals
- Innovator - thinks creatively, anticipates changes, and produces solutions
- Adaptor - stays calm under pressure and handles criticism well
- Complier - follows procedures and encourages others to as well.
Job Title: Finance and Administration Manager
Job ID: 13-11027
Locations: Zamfara, Plateau, Benue and Nassarawa
Grade: J
Group / Office: PDG (Program Delivery Group)
Dept / Unit: PDGGEN - Program Delivery Group
Project / Program: A576 - PMI - S
Reports To: Director, Finance and Administration
Overview
- President’s Malaria Initiative for States (PMI-S) is a five-year PMI/USAID flagship malaria project implemented through a consortium led by Management Sciences for Health (MSH). The project is supporting the Government of Nigeria through its agencies at the federal, state, LGA and community levels to reduce under-five and maternal mortality by delivering quality services for management of malaria, its complications, and prevention.
- PMI-S project focuses on strengthening the capacity of the National Malaria Elimination Program (NMEP) and State Malaria Elimination Programs (SMEPs) for the implementation of the National Malaria Strategic Plan 2014-2020. PMI-S will target eight states of Nigeria, namely: Akwa Ibom, Benue, Cross-River, Ebonyi, Nassarawa, Oyo, Plateau and Zamfara.
- MSH seeks to recruit Finance and Administration Managers for Zamfara, Plateau, Benue and Nassarawa States
- The position holder will be responsible for assisting the Director, Finance and Administration with safeguarding the assets (financial and physical) of MSH and ultimately the U.S. Government or other donor against fraud, loss or misuse
- The person will be responsible for ensuring that any money expended in the field is done in accordance with Generally Accepted Accounting Principles, MSH policy, and any cost principles imposed by the donor agency
- The person will become aware of, and adheres to, MSH’s procurement integrity standards in all activities.
Specific Responsibilities
- Review payment vouchers.
- Ensuring properly code all transactions.
- Exercising control and monitoring all expenses from the petty cash.
- Payment of expenses, including per diem and transport to participants during activities in the field.
- Prepare and control advances.
- Ensure balances of unused portions of advances are deposited into the MSH account.
- Supervises deposit slips for cash to be deposited into the bank account.
- Reconcile advances, including review of receipts, coding of expenses on the general voucher and entering into QuickBooks.
- Maintain accounting files.
- Follow up on outstanding advances and assure timely reconciliation.
- Control consumption of project petrol, electricity, water, telephone, supplies, etc.
- Participate in the improvement of the accounting system and the system of internal control.
- Create all financial reports as requested by supervisor.
- Capacity building of team members.
- Preparation and filing of forms for payments of taxes and social security.
- Ensure that payments are processed accurately, timely, and safely (to minimize MSH’s risk exposure).
- Ensure that treasury practices in country minimize MSH’s cash exposure.
- Ensure that entries are entered into financial system accurately and timely.
- Ensure that month and year-end accounting activities are done accurately and in compliance with MSH policies and procedures.
- Ensure that systems are in place in country to ensure that operations are managed and staff act in full compliance with local laws, adhere to contract/award and donor requirements, and comply with MSH policies and standard operating procedures.
- Systems are in place to: ensure that appropriate staff members are aware of and understand laws, contract/award and donor requirements, and MSH policies and procedures
- Monitor and ensure compliance.
- Other tasks as requested by supervisor.
- The responsibilities and duties are indicative only. They are subject to change to meet the needs of the project, the organization and the donor.
Qualifications and Experience
- Master's Degree in Accounting / Finance is required. Alternatively, University Degree in Accounting / Finance with 7 years post Degree experience or equivalent certification from a Business Technical School with 10 years of post diploma experience.
- Minimum of 10 years of relevant progressive experience.
- 3 years of managerial experience.
- Knowledge and experience of handling U.S. government funded projects. Including knowledge of donor rules and regulations.
- Understanding of key aspects of accounting.
- Ability to use basic accounting software (i.e. QuickBooks).
- Written and verbal proficiency in English including business terminology.
Knowledge and Skills:
- Proficiency in Microsoft Office programs, especially Excel spreadsheets, or comparable software.
- Strong written and oral presentation skills in English.
- A creative and proactive approach to all areas of work with a ‘can do’ attitude, in line with the MSH’s values.
- Strong team working orientation with a flexible and adaptable approach to work demands across the whole organization.
- Commitment to accuracy and attention to detail.
- Collaboration Skills.
Competencies:
- Performing financial management of the project.
- Timely transactions recording, reviewing, vouchers file management and preparing necessary reports.
- Demonstrate good judgment and sound financial "common sense".
- Ability to create and monitor budgets. Understanding of Cash Control, Asset Management and Bank Reconciliations.
- Understanding of principals of adequate documentation and of audit, and performance necessary to ensure audit compliance.
- Good ethical conduct.
- Ability to manage teams in Abuja and in the states.
- Monitoring/assessing performance to make improvements or take corrective action.
- Good communication and interpersonal skills.
- Commitment to accuracy and attention to detail.
- Excellent interpersonal skills and ability to relate to people at all levels internally and externally.
- Ability to plan, balance and cope with competing priorities.
- Good written and verbal communication skills.
- Ability to manage teams, initiate and organize work.
- Ability to establish priorities in a time-sensitive environment and meet deadlines.
- Ability to work under pressure.
- Ability to work independently, prioritizes tasks, and meets deadlines.
Job Title: Office Assistant
Job ID: 13-11030
Locations: Zamfara, Plateau, Benue and Nasarawa
Grade: C
Group / Office: PDG (Program Delivery Group)
Dept / Unit: PDGGEN - Program Delivery Group
Project / Program: A576 - PMI - S
Reports To: Finance and Administration Manager
Overview
- President’s Malaria Initiative for States (PMI-S) is a five-year PMI/USAID flagship malaria project implemented through a consortium led by Management Sciences for Health (MSH)
- The project is supporting the Government of Nigeria through its agencies at the federal, state, LGA and community levels to reduce under-five and maternal mortality by delivering quality services for management of malaria, its complications, and prevention
- PMI-S project focuses on strengthening the capacity of the National Malaria Elimination Program (NMEP) and State Malaria Elimination Programs (SMEPs) for the implementation of the National Malaria Strategic Plan 2014-2020. PMI-S will target eight states of Nigeria, namely: Akwa Ibom, Benue, Cross-River, Ebonyi, Nassarawa, Oyo, Plateau and Zamfara.
- MSH seeks to recruit Office Assitants for Zamfara, Plateau, Benue and Nassarawa States
- The Office Assistant is responsible for ensuring the smooth operations of logistics provided by the operations manager by providing clerical support
- She or he works with the Finance and Admin Manager to make hotel and airline arrangements, provide operational assistance to staff, coordinate the arrangement of materials and equipment as specified in the activity profiles, inventory management and provide assistance to assure shipments to the projects clear customs in a timely manner.
Specific Responsibilities
- Arrange hotel for MSH staff, participants, consultants who are coming to/from state for assignments.
- Arrange hotel for TDY staff.
- Assist staff in obtaining visas for international travel.
- Assist in making international and local travel arrangements.
- Arrange for telephones and internet modems for TDY and new staff, as the case may be.
- Provide assistance and follow up to Expats and TCNs on obtaining Nigerian resident VISAS.
- Assist in organizing for the dispatch of goods and equipment whenever required and ensure that packing list, waybills and export documentations where necessary are prepared and ensure that shipping details are communicated in writing promptly to the receiver.
- Calendar management, ensuring conference rooms are booked and Meeting/conference/activity logistics and making sure to update the records regularly.
- Arrange spaces for new employees making sure the availability of desks, chairs etc. are ready for them to use on the start day.
- Coordinate the approved Activity Profiles making sure that materials, equipment, etc required for the activity are organized and ready for the activity.
- Maintaining and updating inventory (supplies, items, equipment) and related records.
- Coordinate catering services for official functions within and outside the office location.
- Other tasks as requested by supervisor.
- Ensure that systems are in place in country to ensure that operations are managed and staff act in full compliance with local laws, adhere to contract/award and donor requirements, and comply with MSH policies and standard operating procedures.
- Monitor and ensure compliance.
Qualifications and Experience
- Bachelor's Degree and / or equivalent relevant experience.
- 3 - 5 years related work experience with International organizations in Nigeria.
- Verbal and written language skills in English required.
- Ability to work independently and take initiative.
- Ability to learn complex program procedures.
Knowledge and Skills:
- Good typing skills. Good memo composition and editing skills.
- Good computer skills with sound knowledge of commonly used application software.
- Familiar with internet search engines and able to undertake background search on well-defined tasks.
- Inventory, Admin and logistics management.
- Able to work independently by managing priorities and workload within general schedule of work, instructions and standardized practices.
- Excellent command of written and verbal English.
- Takes initiative and can start/complete tasks with basic direction.
- Excellent Computer knowledge. Proficient in Word, Excel, Outlook and Power Point 2007 and knowledge of Photoshop. Learn and become proficient in the firm’s management system (Applied) and other carrier software or websites, as needed.
- Ability to Multi task and organize ongoing projects, looking for ways to become more efficient in completing tasks.
- Consistently looks for ways to support.
Competencies:
- Demonstrated competence to assess priorities and manage a variety of activities in a time sensitive environment and meet deadlines with attention to detail and quality.
- Strong office and organizational skills.
- Demonstrated ability to work as an effective team member in a complex and fast paced environment.
- Excellent interpersonal skills and demonstrated ability to interact professionally with culturally diverse staff, clients and consultants.
Job Title: Driver
Job ID: 13-11031
Locations: Zamfara, Plateau, Benue and Nasarawa
Slots: 8
Grade: C
Group / Office: PDG (Program Delivery Group)
Dept / Unit: PDGGEN - Program Delivery Group
Project / Program: A576 - PMI - S
Reports To: Admin / Procurement Officer
Overview
- President’s Malaria Initiative for States (PMI-S) is a five-year PMI/USAID flagship malaria project implemented through a consortium led by Management Sciences for Health (MSH). The project is supporting the Government of Nigeria through its agencies at the federal, state, LGA and community levels to reduce under-five and maternal mortality by delivering quality services for management of malaria, its complications, and prevention.
- PMI-S project focuses on strengthening the capacity of the National Malaria Elimination Program (NMEP) and State Malaria Elimination Programs (SMEPs) for the implementation of the National Malaria Strategic Plan 2014-2020. PMI-S will target eight states of Nigeria, namely: Akwa Ibom, Benue, Cross-River, Ebonyi, Nassarawa, Oyo, Plateau and Zamfara.
- MSH seeks to recruit Drivers for Zamfara, Plateau, Benue and Nassarawa States. Under the overall supervision of the Director of Finance and Administration, the Driver’s job is to provide transport support services to all technical program areas.
- The driver is also required to drive MSH vehicles while transporting staffs, which include Employees, Chief of Party, Country Directors / Leads and VIP visitors. Drivers are also responsible for overseeing vehicle maintenance.
Specific Responsibilities
- Drive project staff to activities and meeting within and outside of the state.
- Maintain accurate and up to date records relating to individual vehicle use.
- Ensure all aspects of vehicle policy are being followed and enforced during your assignments.
- Inspect vehicle prior to travel to assure all fluids, tires, wipers, belts etc are in good working order.
- Signal any sign of need for maintenance or other problem with the vehicle to the supervisor.
- Keep vehicle health log updated.
- Ensure the security of the vehicle when outside of the office.
- Ensure the safety of all passengers.
- Submit all expense reports in a timely manner to accounting, properly completed.
- Ensure that appropriate staff members are aware of and understand laws, contract / award and donor requirements, and MSH policies and procedures.
- Monitor and ensure compliance.
- The responsibilities and duties are indicative only. They are subject to change to meet the needs of the project, the organization and the donor.
Qualifications and Experience
- High School Degree. University Degree preferred.
- 5 years of related work experience with International organizations in Nigeria.
- Sound judgment, non-aggressive driving style and good communication skills.
- Valid Driving License.
Knowledge and Skills:
- Good knowledge of standard driving practices.
- Good driving record.
- Ability to travel to other states if required.
Competencies:
- Mental programs for interpreting and responding to events automatically; and motivations which activate and direct safe behavior and anticipate problems
- Ability to organize and complete manual and routine tasks as assigned.
- Ability to perform at an acceptable level of control skill.
- Excellent cross-cultural communication and active listening skills.
- Fluency in English and dominant language of Nigeria.
Application Deadline 13th April, 2020.
Notes
- Recruitment for this job position is contingent upon receiving funding and donor approval.
- Please note that the position holder will be stationed in one of the following states - Zamfara, Plateau, Benue or Nassarawa.
- Applicants are to list three states they would like to work in, according to preference, on the last page of their CV
