Jobs
Administrative Manager at Solidarites International
Solidarites International (SI) is a French humanitarian organization which provides aid and assistance to victims of war or natural disaster. For over 38 years the association has focused on meeting three vital needs - water, food and shelter. Currently present in Nigeria since 2016, SI carries out emergency / post-emergency programs in WASH sector in North East region.
We are recruiting to fill the position below:
Job Title: Administrative Manager
Location: Maiduguri Base, Borno
Goal / Purpose
- Under the supervision of the Fin/HR coordinator, the administrator carries out administrative, accounting and financial management of his/her base, in compliance with donor and SOLIDARITES International
- He/she supervises accounting operations and cash management, and carries out budget follow up in conjunction with the program managers.
- He/she is also one of those charged with ensuring that Solidarités International’s Human Resources policy is properly implemented at the base.
- He supports monitors and trains the members of his administrative team.
Main Tasks
Administrative Management of Personnel:
- Assist in welcoming and integrating new personnel, ensure they receive administrative briefing
- Supervise the collection of elements needed to establish wages and monitor their proper implementation
- Calculate taxes, complete returns and make statements and payments to the necessary organizations
- Assist in defining and applying Solidarités International’s salary and social policies
- Evaluate risks linked to changes in compensation and social policies
- Oversee the setting up of legal representation and consultation bodies for personnel at his / her base, and assist in conflict management and resolution
- Supervise the archiving, handling and security of Solidarités International personnel files
- Draft employment contracts for employees at his/her base, and ensure that they are adhered to
- Ensure that performance reviews are carried out according to defined procedure, and monitor the professional development of personnel Centralise training requests from teams and set up a training plan
- Assist in ordering and determining disciplinary measures
- Apply the formalities provided for sanctions and for termination or breach of contract
- Conduct meetings and communication with personnel
- Track the cost of living
- Update the mission organization chart
- Assist in welcoming and integrating new personnel, ensure they receive administrative briefing
- Supervise the administrative management of personnel recruitment and hiring at his/her base
Team Management:
- Plan and direct the activities of the administrative team
- Lead meetings for the administrative team
- Define the needs of administrative personnel at his/her base, and recruit according to the resources allocated
- Train, support and evaluate the administrative team at his/her assignment base.
Cash-flow / Bookkeeping:
- Maintain account keeping at his/her base, monitor cash balances
- Maintain bank books for his/her base and keep the safe
- Manage transfers and monitor the security of funds
- Formulate cash-flow forecasts with the logistics officer and the program managers
- Supervise the upkeep and security of safes and cash-boxes
- Ensure accounting archiving (both digital & hard copy) according to SI accounting procedure.
- Prepare and supervise the monthly closing, review and integration of the accounting for his/her base
- Verify the accounting files before they are sent to coordination
- Manage his/her base’s cash-flow and ensure that banks and cash boxes are well supplied
Budgetary / Financial Monitoring:
- Monitor functioning costs at his/her assignment base
- Oversee adherence to donor administrative procedures
- Propose solutions if necessary
- Administrative management of the mission:
- Assist in selecting Solidarités International premises
- Ensure administrative monitoring of insurance locations, claims and contracts
- Verify and validate all contracts drafted at the base.
- Aid the administrative coordinator in formulating financial reports and carrying out audits
- Assist in formulating budgets for new projects
- Update allocation boards for his/her base
- Update and analyze Monthly budget follow up in conjunction with logistic and program teams
- Make connections between budgetary consumption and activity progress
Reporting / Communication:
- Supervise the sending of administrative files to coordination
- Ensure administrative and financial reports are made to the coordination according to the Solidarités administrative calendar
- Establish and maintain relationships with local and regional administrative authorities, monitor regulations in force
- Take part in meetings relating to administrative aspects, represent Solidarités International on request and/or by order.
Profile
- Professional experience: 3 years of experience in similar position (NGO/Private or Public sector) and 2 years of progressive experience in an INGO
- Training / Education: B.Sc. in Finance, Economics, Business Administration or related Degrees
- Languages: English compulsory (Hausa / Kanuri - Added Advantage)
- Admin related skills: good knowledge of the project cycle, budget follow-up, recruitment, payroll, etc.
- IT skills: Good knowledge of Office software: Saga, Homere, Excel, Word, Outlook, Power Point.
- Personal qualities: rigorous, organized, able to manage important workload, good learning capacity, good communication, reactive, team spirit, good written and analyses capacities, resistance to stress.
How to Apply
Interested and qualified candidates should:
Click here to apply
Application Instruction
- Clicking on the link above and select "Administrative Manager - Maiduguri"
- Fill the form and attach your CV. The CV attached must be named with your name and surname.
Note: As position is required as soon as possible, Solidarites International reserves the right to select a candidate and finalize the recruitment before the final date
Application Deadline 9th August, 2020.
