An email cover letter is basically a cover letter that is sent out to a prospective employer via email. Like the standard cover letter, it also provides a summary of the contents of your resume and how suitable you are for the job you are applying for.
When you’re asked to email your job application to a company, you can either copy and paste your cover letter into the body of your email, or you can attach it as a file, along with your resume.
This article will guide you through the right way to send your cover letter and resume via email.
How to Email Your Cover Letter and CV
It’s important to adhere to the company’s job application guidelines while sending your cover letter and resume. Some companies prefer both documents to be sent as attachments, while others prefer the cover letter to be in the body of your email message. Keep in mind that if you don’t follow the employer’s instructions, your application may not be considered.
Sending your Cover letter and CV as an email attachment
Attach your Cover letter and CV to the email only if the job posting specifically requests it. Then write a simple and short message in the body of the email to let the hiring manager know you’ve attached your documents. Never leave the email message blank, since it can confuse whoever opens it. You may use the following short email message template:
Dear Hiring Manager,
Please see my attached resume and cover letter for the [Job Title] position.
Let me know if you would like any more information.
Thank you for your consideration.
Sending your Cover letter in the email body
If the employer does not specify how to send your cover letter—it’s best to simply copy and paste your cover letter into the body of the email. This way, the hiring manager will see your cover letter as soon as they open your email, instead of having to download an attachment to view it.
Once you’ve pasted your cover letter into the email body, remove the date and contact information of from the top left-hand and right-hand corner. Double check that your email displays properly since sometimes copying and pasting content from a Word or PDF document can skew email formatting. Use the default font and styling of your email program.
Finally, attach your CV to the mail and send.
Below is an example email cover letter with cv attachment:
Email Cover Letter Example
EMAIL SUBJECT: APPLICATION FOR THE POSITION OF PRODUCTION MANAGER
Dear Hiring Manager,
I read with joy of the vacancy in the position of Production Manager. I am also pleased to let you know that I have the expertise, skills, and educational requirements for the job. That is why I proudly apply to be considered for the same.
My qualification for the job stems from my possession of Bachelor’s and Master’s degrees in Business Administration. To add to that, I have 7 years’ experience as a production supervisor. I mostly monitored workers who were involved in the production of pineapple juice at [Company Name].
Some of my strong points include the ability to work under extreme pressure, longer working hours, and great courtesy while handling employees. I believe you will find me an invaluable asset to your organization if picked to fill up the vacancy.
Attached to this email is a resume that fully showcases all my qualifications and their relevance to the post that is vacant. If in the course of perusing through it, you come across any issue that requires disambiguation, do not hesitate to draw them to my attention.
However, I really look forward to attending an interview and hopefully filling the vacancy.
More Tips for Sending Email Cover Letters & CVs
- Always stick to the company’s job application guidelines. Send your job applications as instructed.
- Use straightforward and informative subject line for your emails. It immediately tells the recipient the Intent of the mail and increases the chances that the recruiter or hiring manager will open your email. Since employers may be hiring for several positions, it’s important that they can immediately identify which role you’re applying for before they open the email. For example: “Application for the position of Business Development Officer”. There isn’t a concrete formula for email subjects lines though. Some job advertisements have specific guidelines on how to put the subject line. Some may require you to mention only the job posting ID when you apply. For Example: “#5527“.
- Avoid using nicknames as part of your email address. Eg: email@example.com. Instead use a professional email address made up of your first and last name: firstname.lastname@example.org.
- If the job posting says to include your cover letter and resume as an attachment, you can easily save your documents as Word or PDF files. PDFs are more professional, they retain the format, and they cannot be edited by someone else after you’ve shared them. .
- Change the file name to First Name-Last Name-Cover-Letter (e.g. Ed-Smith-Cover-Letter.doc) to make it easier for the hiring manager to identify your cover letter once they’ve downloaded it from the email.
- Don’t forget to add a proper email signature to close your email and make it easy for the hiring manager to get in touch with you.
- Before you click send, make sure your attachments are working properly by sending yourself a test message. Download the attachment from your test email to ensure it’s the correct file, and double check your spelling, grammar, and formatting before sending your final cover letter email to the hiring manager.