The following job vacancies exist at GlaxoSmithKline for recruitment in Lagos
Job Title Corporate Services Administrator
Location – Town / City Ilupeju
Location – Country Nigeria
Reporting To (Job Title) Legal Director
Type of position Permanent
The job holder shall have primary responsibility for:
1. Providing executive assistance to the Finance Director and Company Secretary/Legal Director.
2. Managing investor relations.
3.General administrative duties in the Company Secretariat/Legal department and Finance Director’s office.
•Perform administrative duties such as management of financial documents for approval, legal documents for review and official correspondence.
•Managing and handling logistics around statutory meetings including Board, Board committees, Shareholders/ Regulatory and above –country market visits.
•Ensuring, with the support of the Company Secretary that minutes of meetings of Board, Board Committees and statutory meetings are developed on time and follow up on matters arising as well as ensuring that all the statutory books are up to date.
•Liaise with Corp Communications and other functions to ensure the placement of all statutory adverts and announcements and preparation, proof reading and printing of all statutory reports including Annual Reports.
•Support the Country authorized data updater to update the GEM Database on a regular basis.
•Provide executive assistance to the Finance Director and Legal Director/Company Secretary by managing their calendars, meetings, appointments, travels including float and expense management
•Manage records retention for the Finance Director’s and Legal/Company Secretary’s offices.
•Be the first contact point for LOC shareholders requests and support the Company Secretary and Finance Director in investors’ management and documentation.
•Provide support to the Company Secretary in the management and submission of key quarterly and annual documents to the stock exchange, SEC and other stakeholders including external auditors, directors and shareholders groups.
•Carry out such duties as may be assigned from time to time by the Legal Director/ Company Secretary or Finance Director.
A good first degree (B.Sc/ HND)
Post graduate qualifications would be an added advantage.
Previous experience in an administrative role. Experience in managing investor relations is critical
Competencies Verbal and written communication
Report writing skills
Proficiency in use of Microsoft Office suite especially Word and Excel.
Proficiency in English and at least one indigenous language
Job Title Compliance Officer – Anglophone West Africa
Location – Town / City Lagos
Location – Country Nigeria
Reporting To (Job Title) Compliance Business Partner – Middle East Africa
Type of position Permanent
•To proactively drive a values & compliance based culture and improve risk identification & management in Anglophone West Africa (AWA)
•To provide legal advisory support for the Pharmaceutical business in Anglophone West Africa
•Responsibility spans across Anglophone West Africa (Nigeria, Ghana, Liberia, Sierra –Leone, Gambia)
1.Compliance standards & procedures – incorporating and adhering to industry practices and standards of compliance as required by government regulations
•Ensuring that local compliance standards and procedures are kept up to date and are consistent with regional/corporate compliance standards and procedures
•Managing common compliance activities (e.g. analytics, reporting, communications, policy administration, project management, and training) with a focus on efficiency, consistency, and continuous improvement
•Working with management and functional heads to embed compliance standards and procedures as standard ways of working in the business
•Ensuring that appropriate standards are in place governing high risk business activities
•Ensuring a sound system of internal controls and legal & regulatory compliance are in place across AWA
2.Organizational Leadership & culture of compliance
•Documentation of all transactions between the business and 3rd parties to minimize dispute
•Providing legal advisory support on an on-going basis to all departments in the conduct of their various operations and businesses
•Reviewing potential disputes and advising the business on how to handle them to minimize their escalation to full blown disputes
•Advising the businesses on their potential rights, obligations and liabilities on various issues and recommend remedial strategies
•Attendance at meetings and representing the business in such fora as may be required from time to time
3.Organizational culture and leadership
•Coaching & mentoring AWA management and functional heads in key compliance messages, communications and behaviour
•Ensuring that the training of AWA management, in the areas of organisational leadership, establishing and promoting a culture of compliance, is up to date
4.Training and communication of standards and procedure
•Managing delivery of compliance training for AWA staff. Maintaining appropriate compliance training records
•Conducting regular training needs assessments with AWA management and functional heads to determine compliance training requirements for staff
•Creating, managing and implementing an effective compliance communications programme
•Ensuring that confidential internal reporting processes in AWA are effective and that reported concerns are correctly and promptly investigated with suitable corrective action as necessary (including escalation to above-country where relevant) and in collaboration with appropriate heads/line managers
•Ensuring that all new joiners undergo compliance training as part of the induction process
5.Monitoring, Auditing and Evaluating Program Effectiveness
•Acting as secretary for the AWA Risk Management & Compliance Board (RMCB) – working in liaison with the General Manager to set the meeting agenda, maintain appropriate records and follow-up
•Reporting risks, issues and mitigation actions to Africa Compliance Officer and submitting all reports due to Africa Regional Compliance on a timely basis (e.g. RMCO report, Back-End-Monitoring report and Quarterly Breaches)
•Regularly reviewing and updating the AWA Risk Map, Risk Management approach/processes and Risk assessments
•Setting compliance objectives that are aligned with Africa Regional Compliance objectives
•Monitoring, evaluating and reporting on attainment of compliance objectives and communicating findings to AWA management and Africa Regional compliance
•Including compliance goals into overall business objectives for the business and functional management
•Co-ordinating and supporting business preparation, readiness and response to audits from all GSK audit groups
•Reviewing audit findings with line management, advising on corrective actions and implementing plans to correct audit findings
•A good first degree (preferably with background in Law, Business Admin, Finance)
•At least 5 years experience in a similar role with a comparable organisation
•Must have previous demonstrable experience in at least two of the following areas – operations management, business process change/improvement, change management, internal/employee communications, training, regulatory affairs
•Strong analytical skills
•Strong problem solving skills with the ability to come up with creative and innovative solutions
•Ability to consult, negotiate and influence at a management level
How to Apply
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Application Deadline 2013-09-03