Jobs
Première Urgence Internationale (PUI) Vacancy for a Food Security Project Manager
Première Urgence Internationale (PUI) is a non-governmental, non-profit,
non-political and non-religious international aid organization. Our
teams are committed to supporting civilians’ victims of marginalization
and exclusion, or hit by natural disasters, wars and economic
collapses, by
answering their fundamental needs. Our aim is to provide
emergency relief to uprooted people in order to help them recover
their dignity and regain self-sufficiency. The association leads in
average 140 projects by year in the following sectors of intervention:
food security, health, nutrition, construction and rehabilitation of
infrastructures, water, sanitation, hygiene and economic recovery. PUI
is providing assistance to around 4 million people in 22 countries -
in Africa, Asia, Middle East, Caucasus and Europe.
We are recruiting to fill the position of:
Job Title: Food Security Project Manager
Location: Maiduguri
Overall Objective
- The food security project manager shall supervise the implementation of food security programs implemented in Maiduguri.
Tasks and Responsibilities
- Programmes: He/She shall ensure the proper implementation and
monitoring of the food security programme(s) for which He/She is
responsible.
- Human Resources: He/She shall supervise the food security team (PUI employees and any daily-employed workers).
- Logistics and administration: He/She shall ensure the logistical
and administrative monitoring of project(s) for which He/She is
responsible.
- Representation: He/She shall represent the Association to
partners, authorities and local players involved in the implementation
of food security programmes.
- Safety and Security: He/She shall contribute to the observance
of safety and security rules at the site and shall transmit all
information relating to safety and security to his/her line-manager.
- Specific objectives and linked activities
Ensuring the Implementation and Monitoring of Food Security Programme(s):
- He/She shall ensure that aid recipients and local populations
both understand the project goals and actively participate in their
implementation.
- He/She shall ensure the implementation of monitoring and/or
evaluation according to needs identified by the project(s). He/She shall
analyse information collected and transmit it to his/her line manager.
He/She shall produce and distribute monitoring and evaluation reports to
those concerned according to project requirements and/or information
gathered.
- He/She shall ensure funding for all documents, tools and
training produced within the framework of the project(s) and shall
satisfy him/herself of the availability of the sources of verification
mentioned in the proposals.
- He/She shall send internal and external reports to his/her line
manager, complying with internal validation timescales (SitRep) and
external contractual schedules (project reports).
- He/She shall plan activities and ensure compliance with the
schedule of activities. In the event of major delay in the
implementation of any project(s), He/She shall immediately inform
his/her line manager and propose remedial action.
- He/She shall validate Technical choices.
- He/She shall ensure the smooth running of food security
programme(s) for which He/She is responsible and supervise compliance
with objectives set out in project proposal(s). In particular He/She
shall monitor the specified indicators, report to his/her line manager,
signal any difficulty encountered in implementation and propose
improvements or refocusing if necessary.
Food Security Team Supervision:
- He/She shall familiarise him/herself with the PUI internal
regulations for the mission and satisfy him/herself that they are known
and observed within his/her team.
- He/She shall define the job profiles for members of his/her
team, have them validated by the Head of Base and shall actively
participate in recruitment (interview, test etc.).
- He/She shall ensure that a written evaluation is made of each
person, at least once per contract and per year and, as a minimum,
before they leave their post.
- He/She shall set up specific coordination procedures for his/her team and organise its supervision.
- He/She shall identify and provide for his/her team's training
needs and (organisational, methodological and possibly
technicalcsupport; organisation of training etc.).
- He/She shall produce the organisation chart for his/her team and have it validated by the Head of Base.
Providing Logistical and Administrative Monitoring of Food Security Programme(s):
- He/She shall send his/her programme needs to the Head of Base
according to available budgets. He/She shall satisfy him/herself that
such requests are realistic with regard to supply timescales by taking
into account the mission's time and logistics constraints, as well as
programme-specific procurement procedures.
- He/She shall report weekly to the Head of Base re his/her
vehicle and communications equipment requirements for programme
implementation.
- He/She shall organise the logistics aspect of his/her programmes
(delivery, distribution, storage on site etc.), in coordination with
the Head of Base.
- He/She shall provide the Head of Base, on a monthly basis, with
all information required to produce the cashflow forecast for his/her
programme(s).
- He/She shall ensure the availability each month of up-to-date
budgetary monitoring for the programme(s) for which He/She is
responsible and He/She shall participate in its anahe shall participate
in its analysis, identify any discrepancies and suggest adjustments to
the Head of Base.
- He/She shall contribute to the analysis of supplier bids for
purchases with highly technical specifications (in particular,
agricultural inputs) and carry out the necessary compliance testing
(germination tests etc.).
- He/She shall actively participate in producing calls for tender, as applicable, in coordination with the Logistics Coordinator.
- He/She shall, in coordination with the Head of Base, satisfy
him/herself that appropriate stocks of equipment are held for his/her
programmes.
Providing Representation for PUI with Food Security Players:
- He/She shall represent the Association to local players involved
in the implementation of food security programmes and shall ensure the
maintenance of good relations with each of them (observing the
principles of PUI's neutrality and independence).
- In agreement with the Head of Base, He/She shall participate in
and be an active member of any coordination meetings about food security
questions.
- In the event of inspection by a Funding Organisation, He/She
shall actively participate in preparing for and conducting the visit.
Ensuring Safety and Security of Goods and People:
- He/She shall ensure that the team for which He/She is
responsible knows the safety and security plan and that the safety and
security rules are observed.
- He/She shall ensure that the project(s)’, methodology and
selection criteria do not endanger the aid recipients, members of PUI or
any other person. He/She shall, without delay, warn the Head of Base in
the event of teams or aid recipients being endangered.
- He/She shall ensure that members of his/her team and any
daily-employed workers have safety equipment suitable for their
activities (e.g. helmets, safety boots, safety vest, gloves etc.).
- He/She shall contribute to the collection of information about
safety and security in the area of intervention and send them to the
- Head of Base on a regular basis or, in an emergency, on an ad hoc basis.
Contributing to Drawing up New Proposals:
- He/She shall participate in the identification of food security needs in coordination with the Head of Base.
- When new operations are being planned, He/She shall, together
with the Head of Base, contribute to the preparation of project
proposals for the food security element.
- He/She shall participate in mission strategy planning.
Team Management:
- Number of people to manage and their position (expatriate/local staff)
- Direct management: 15
- Indirect management:0.
Required knowledge and skills
Required Desirable
Training
- Specialisation in IT systems
- Project management
Professional Experience:
- Humanitarian
- International
- Technical.
Knowledge and Skills:
- Good drafting skills
- organisations' procedures (OFDA, ECHO,
- PFA, UN AGENCIES ETC.)
- Knowledge in e-voucher systems
- Knowledge of project management
- Cash Based Intervention
- Knowledge of institutional funding
Languages
- French
- English
- Other (details) Mandatory
Software:
- Office Suite
- Other (details)
- Statistics, GIS (MapInfo, ArcView etc.)
- Database (Access or other)
Required Personal Characteristics (fitting into the team, suitability for the job and assignment):
- Ability to work independently while taking initiatives and showing a sense of responsibility
- Ability to withstand pressure
- Sense of diplomacy
- Ability to work with various partners, in a spirit of openness, and with adaptable communications strategies
- Strong listening and negotiation skills
- Good people and communication skills
- Ability to remain calm and level-headed
- General ability to resist stress and particularly in unstable circumstances
- Analytical skills
- Capacity to adapt and showing organizational flexibility.
- Organization, rigor and ability to meet deadlines
- Ability to work and manage affairs professionally and with maturity
- Ability to represent the activities and the mandate of PUI before local authorities
- Ability to integrate the local environment into operations, in its political, economic and historical dimensions
Other:
- Mobility: Extensive travel may be required.
How to apply
Interested and qualified candidates should please send their Application
(Resume and Cover Letter) to "Romain Gautier, Human Resources Officer"
for Expatriates at:
[email protected] with the following subject: "FoodSecPM-Nigeria".
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Application Deadline 30th April, 2016.