Rotawn Energy & Logistics Services Limited Vacancy for a Company Secretary/Tender Compliance Officer

Rotawn Energy & Logistics Services Limited was established in 2007 as an indigenous Nigerian company offering tailor made solutions to the Oil and Gas, Maritime and Government Sector. These solutions and services cover Procurement, Air, Land & Sea Transportation & Logistics and Construction (Civil & Technical). We are recruiting to fill the position below:     Job Title: Company Secretary/Tender Compliance Officer Location: Lagos Responsibilities Statutory Compliance functions include:

• Coordinating Company Registrations and annual renewals with regulatory agencies such as NIPEX, DPR, NSITF, ITF etc.;
• Interfacing with and making representations to industry regulators on behalf of the Company;
• Working with Management towards the efficient management and mitigation of the risk of non-compliance.

• Preparing and issuing meeting notices, convening and coordinating Meetings of the Board of Directors and General Meetings;
• Providing general legal advisory services to the Company;
• Providing appropriate corporate governance advisory to the general Board and various Board committees.
• Drafting and reviewing contractual agreements, commercial offers and other documents.
• Maintaining general correspondence between the Company and relevant stakeholders.
• Ensuring compliance of Board and General Meetings with the relevant statutory and regulatory requirements;
• Maintaining the Company’s statutory books and registers;
• Filing of statutory returns at the Corporate Affairs Commission and other relevant regulatory agencies;

• Reviewing tender invitation documents from contractors/prospective clients;
• Liaising with Suppliers and Sub-contractors, to provide contractual and compliance advice;
• Coordinating the preparation and submission of Request for Proposals (RFPs) and other tender documents that are responsive to client requirements in a timely manner.
• Collating and ensures proper documentation within the tendering and contract process.
• Supervising the tenders’ process from the pre-qualification stage through to the final bid submission, award of contract and engagement close out.

• Determining staffing requirements, conducting interviews and induction/training of new employees;
• Planning, implementing, and evaluating employee relations and human resources policies, programs, and practices through due deliberations with the management team and staff members as necessary.
• Maintaining the work structure by updating job requirements and job descriptions for all positions.
• Managing staff through preparation of work schedules, assigning specific duties and overseeing personnel processes;
• Planning, monitoring, and appraisal of employee work results; scheduling management conferences with employees; hearing and resolving employee grievances; and counselling employees.