INTERSOS is an independent humanitarian organization that assists the victims of natural disasters, armed conflicts and exclusion. Its activities are based on the principles of solidarity, justice, human dignity, equality of rights and opportunities, respect for diversity and coexistence, paying special attention to the most vulnerable people.
We are recruiting to fill the positions below:
Job Title: Finance Project Administrator
Location: Maiduguri, Borno – Nigeria (with sporadic missions to Abuja)
Starting date: 01 / 04 / 2020
Contract duration: 6 months
Reporting to: Country Finance Coordinator
Supervision of: 3 national staff
General Context of the Project
- Since 2009, the Boko Haram driven crisis (herein, Armed Opposition Groups [AOGs]) has crippled north eastern Nigeria. The Borno State continues to be most the affected, with over 1.8 million internally displaced persons (IDPs). Recent advances by the Nigerian Army and the Multinational Joint Task Force have improved humanitarian access in 26 of the 27 Local Government Areas (LGAs) in Borno but have also revealed the extent of the crisis. In newly accessible areas, basic infrastructure has been destroyed, essential services are non-existent, and most local governance systems are not functional.
- In support to the UN-led coordinated humanitarian response in the region, INTERSOS is proposing to continue provide services through integrated projects that will address critical gaps in health, nutrition, protection and WASH services for a highly vulnerable population in host communities and IDPs camps in the Local Government Areas (LGAs) of Ngala (Ngala-Gambaru), Bama (Bama), Dikwa (Dikwa), Magumeri and Kukawua LGAs, Borno State, Nigeria.
General Purpose of the Position
- The Project Administrator is responsible for the proper technical performance of all accounting-financial activities of its projects.
- In this context, he/she ensures the correct and effective management of financial resources, in accordance with the Organization procedures, the donors procedures and the Country Finance Coordinator’s directions.
Main Responsibilities and Tasks
- Responsible for the proper accounting and administration of Projects funds, under the supervision of the Country Finance Coordinator and the Head of Mission.
- To assume responsibility for cash account administration, ensuring conformity to existing
- Update the economic and financial status of the Projects, in terms of expenses, appropriations, available cash and liquidity; verify the expenditures are incurred in line with the set work plan and budget forecast,
- To regularly check, in collaboration with the Project Manager and the Country Finance Coordinator, the economic-financial performance of projects: final balance, expenditure excess, expenditure projections, and financial forecast;
- To ensure project expenses are reasonable, allocable, prudent and spend in accordance with INTERSOS and donors rules and regulations,
- Supervise, in collaboration with the Country Finance Coordinator, the other members of the consortium and guarantee that they submit financial report according to guidelines and timeframe set for in bilateral Memorandum of Understandings (MoUs);
- Revise report received from consortium members and compile them in a consolidated monthly financial report to share with the Country Administrator for verification;
- To ensures the correct filing of all projects’ data;
- To ensure the proper execution of goods, works and services procurement processes and conformity to INTERSOS and donors procedures;
Local staff management:
- To manage the local personnel of the Projects funded,
- To supervise and monitor staff contracts preparation for the Projects,
- To supervise and monitor, in collaboration with the Country Finance Coordinator, the preparation of payslips and monthly salaries payment for the Project staff,
Asset management and logistics:
- To verify the correct application of the organization’s or donor’s procedures in relation to purchases and goods management before proceeding with payments,
Other tasks as assigned by the Supervisor.
- Advanced university degree from a recognized academic institution in one or more of the following areas is preferred: Finance Management, Business Administration, Management, International Economics, International Development, Contract / Commercial Law.
- First University degree combined with demonstrated professional work experience and understanding of relevant functions may be considered in lieu of advanced university degree, preferably combined with credited courses or certifications from relevant professional bodies in admin & finance management, procurement.
- Minimum of 5-6 years of relevant work experience responses, with NGOs in an international emergency environment or in fragile states.
- Knowledge of the requirements and experience managing grants from the major emergency donors including budgeting, eligibility issues, compliance management, and reporting.
- Proven experience in financial management and producing appropriate management information to support strategy development and decision-making by budget holders and programme implementers
- Patient, adaptable, flexible, able to improvise and remain responsive and communicate clearly and effectively under pressure
- Excellent planning, management and coordination skills, with the ability to organise a demanding workload comprised of diverse and challenging tasks and responsibilities
- Experience of managing or supporting programmes in each stage of the project cycle, including development of funding proposals, budgeting, technical and financial monitoring in the context of grants/restricted funding sources.
- Experience of and well-developed skills in staff management and supervision. Proven strong coaching and capacity building skills.
- Good attention to detail and analytical skills
- Computer literate (i.e. WORD, advanced Excel, Outlook, Internet Explorer, financial systems).
- Cultural awareness and ability to build relationships quickly with a wide variety of people
- Strong communication (written and spoken), and interpersonal skills in English, with experience in managing multicultural teams.
- Core Values: Commitment and Respect of local culture, Diversity and Inclusion, Integrity
- Core Competencies: Communication, Drive for Result, Working with People of all background and culture.
- Key Functional Competencies, Leading and Supervising, Deciding and Initiating Actions, Planning and Organizing, Conflict resolution skills.
- Skills and knowledge: Ability to work strategically, independently and to realize organizational goals, develop strategies, set clear visions; Ability to persuade and influence, negotiate to obtain agreement, promote ideas; Ability to network and establish good relations with stakeholders, at all levels; Fast learner, adapts and responds to change, tolerates ambiguity.
How to Apply
Interested and qualified candidates should:
Click here to apply
Job Title: Country Programme Coordinator
Location: Abuja (30%) with frequent travel to the states/regions (70%)
Starting date: 27/03/2020
Contract duration: 12 months (with 3 month-long initial probation contract)
Reporting to: Head of Mission
Supervision of: All the Project Managers (FS & L, CCCM/Shelter, Health & Nutrition, WASH, Partnership warehouses and M&E)
General Context of the Project
- The purpose of the Country Programme Coordinator position is to develop and ensure implementation of holistic high-quality programmes in Nigeria, responsible for providing technical inputs, guidance and support, and operational monitoring and evaluation, development and managing funding proposals, project budgets and donor reports.
General-Purpose of the Position
- As a member of the Senior Management Team (SMT), the Programmes Coordinator will jointly ensure the management and development of the country programme.
- The Programmes Coordinator supervises all programmes, with the specific responsibility for the timely and efficient programme implementation, and most importantly the quality of projects and programmes in terms of their impact.
- By supervising the implementation of results-based M&E systems, the Programmes Coordinator also guides the programme strategy and development of future programmes.
- Together with the Head of Mission, the Programmes Coordinator represents INTERSOS to donors and partners, ensuring that INTERSOS is recognised for its field experience.
- Furthermore, the Programmes Coordinator engages in medium and long-term planning and strategy activities, ensures continuous quality improvement of programmes and contributes towards a successful environment for the programme staff.
Main Responsibilities and Tasks
- Lead the programme side of the development and implementation of the Country Strategic Plan
- Ensure that the overall programme is designed, managed and implemented in conformity to INTERSOS policies, strategy and guidelines.
- Context Analysis
- Analyse the country’s socio-economic situation, (donor) trends, needs and gaps
- Regularly conduct stakeholder analysis, in particular who does what and where (3W)
- Maintain active and regular working relationships with donors
- Maintain active and regular working relationships with other NGOs, UN agencies, clusters, working groups and consortia
- Regularly update a directory of donors, international and local NGOs, other partners and stakeholders
- Contribute to the reporting to national and local authorities as required by INTERSOS registration/legal status in country
- In the absence of Technical Coordinators, represent INTERSOS in key clusters and working group meetings
Fundraising and Proposal Development:
- Identify funding opportunities;
- Contribute to the identification of potential relevant international and/or local partners (private sector partners, national and international NGOs, think tanks, academia, etc.) to be included in proposals
- Liaise with Technical Coordinator to contribute to the ToRs of assessments to be conducted for proposal development and to request their input in the logframe development
- Contribute to the development of fundraising documents (be it expression of Interests/ Concept Notes/ Proposals) in line with INTERSOS country strategy and donor requirements and in close collaboration with INTERSOS HQ and finance
- Liaise with Head of Base, Project Managers and Technical Coordinators to ensure that proposals are relevant and technically sound
- Integrate learning from previous interventions (e.g. lessons learnt and best practices) into new proposals
- Involve Finance, Logistics, M&E, Technical Coordinators and Security teams in the development of fundraising documents, particularly finance for the budget and logistics in case of specific donor procurement rules
- Contribute to addressing in a timely manner all comments by donors on proposals in liaison with relevant staff in country and INTERSOS HQ and finance
- Read thoroughly all contracts before signature, seeking INTERSOS HQ and finance advice when required
- Ensure that contractual obligations (including visibility requirements) and reporting deadlines are known and met by Programme, and Finance, Logistics, M&E, Technical Coordinators and Security teams’ team
- When any issue is identified in meeting deliverables in the given timeframe and budget, inform relevant staff in country and seek INTERSOS HQ Program Department advice on potential solutions that would meet donor rules
- Participate in and take minutes of kick-off and close out meetings for each project
- Write quality narrative reports, reflecting the progress and status of projects in a transparent, timely and professional manner, in liaison with INTERSOS HQ and finance, which will contribute ultimately to steady cash inflow
- Liaise with section Heads (Finance, Logistics, M&E, Technical Coordinators and Security teams) teams when preparing reports, especially with finance to ensure greater coherence between financial and narrative reports by crosschecking the matching of data in the narrative and financial reports
- Contribute to the monthly update of the INTERSOS and ensure smooth and regular communication with INTERSOS HQ
- Ensure ad hoc requests from donors are addressed in liaison with the HoM, programme and support teams
- Ensure effective leadership and management of INTERSOS Nigeria programme through line management of Programme / Head of base or Project Managers where relevant
- Lead proposal writing processes from a programme perspective and coordinates with other departments
- Ensure timely and high-quality reporting is done by all programmes to donors
- Ensure project developed meets high standards in terms of design, implementation and M&E through proper Project Cycle Management
- Prepare programme budgets collaboratively with programme and finance staff
- Track programme expenditure through monthly programme review meetings using financial expenditure reports prepared by the finance department.
- Ensure compliance to donor policies, procedures and procurement
Human Resource Management:
- In consultation with the Head of Mission, plan HR needs, capacity building needs for senior program staff an enough human resources for the programme to meet its objectives
- Ensure coherent policy towards recruitment, remuneration and bonuses across the country programme
Documentation and Learning:
- Ensure that all programmes properly retain programme learning for future projects, and that all information is properly documented.
- Ensure that all official programme documentation is properly stored and available for the future.
Requirements / Education
- Relevant university degree (Master or Postgraduate), in International Relations and/or Development, Political Science or similar field.
- Minimum 5 years of experience within technical expertise area in a humanitarian/ recovery context
- Experience in conflict/post-conflict contexts, with experience in supporting emergency responses, access and security analysis and management
- Good understanding of displacement issues and related international standards/frameworks;
- Strong experience in programme development and proven program development abilities
- Substantial NGO project management experience, including responsibility for strategy design, staffing, admin/finance management, contract management and donor relations
- Experience of leading strategic programming and planning, implementation, monitoring and learning
- Proven track record of negotiating and advocating with government authorities and donors for solutions that serve the needs of beneficiaries, pursuing values of internationally recognized and universal character in a post-conflict context with a strong respect of local culture and tradition
- Ability to manage a large workload and multiple tasks in a fast-paced environment with tight deadlines
- Ability to live and work under pressure in a rapidly changing and sometimes insecure environment
- Team player with excellent communication and strong participatory leadership skills
- Fluency in English, spoken and written;
- Excellent team-working and team-building skills, as well as ability to work under high pressure and with flexibility
- Excellent interpersonal and communication skills and ability to work and integrate in a multicultural team
- Problem solver, dynamic, mature
- Confidently able to deal with authorities and donors
- Pro-active approach to work
- Able to work independently as well as being a strong team player
- Flexibility, capacity of managing stress, good diplomatic skills
- Available to share accommodation facilities when required.
How to Apply
Interested and qualified candidates should:
Click here to apply
Application Deadline 26th March, 2020.