Job Vacancies at the United Nations Development Programme

The United Nations Development Programme (UNDP) is the United Nations' global development network. It advocates for change and connects countries to knowledge, experience and resources to help people build a better life for themselves. It provides expert advice, training and grants support to developing countries, with increasing emphasis on assistance to the least developed countries. It promotes technical and investment cooperation among nations.

Headquartered in New York City, the status of UNDP is that of an executive board within the United Nations General Assembly. The UNDP is funded entirely by voluntary contributions from UN member states. The organization operates in 177 countries, where it works with local governments to meet development challenges and develop local capacity.

We are recruiting to fill the position below:

Job Title: Programme Associate

Job ID: 34293
Location: Abuja, Nigeria
Practice Area - Job Family: Management - Programme
Grade: SB3
Vacancy Type: Service Contract (SC)
Posting Type: Common System
Contract Duration: 1 year with possibility of extension

Background

• The Spotlight Initiative is a global partnership to eliminate all forms of violence against women and girls. It was launched in September 2017 by the United Nations (UN) Secretary-General and the European Union (EU) High Representative and Vice President (HRVP). The Spotlight Initiative supports UN development system (UNDS) reforms to implement the 2030 Agenda for Sustainable Development: 3 Core Agencies (the United Nations Development Programme (UNDP), the United Nations Population (UNFPA) and UN Women) work together, with other relevant UN agencies, funds and programs (AFPs), making large-scale investments in priority countries.  
• The Initiative will bring the UN system together, engaging relevant AFPs, in line with their respective mandates and capacities, to build on and scale up what works, including through complementing and supporting existing mechanisms and programs on eliminating violence against women and girls (EVAWG).
• The Initiative is funding an allocation of €250 Million for 8 African countries: Nigeria, Liberia, Niger, Malawi, Mozambique, Zimbabwe, Uganda and Mali where it seeks to eliminate sexual and gender-based violence (SGBV), harmful practices (HPs), and addressing related aspects of sexual and reproductive health and rights (SRHRs).  In Nigeria, the Spotlight Initiative aims to support a Nigeria where all women and girls, particularly the most vulnerable, live a life free from violence and harmful practices.
• The Office of the UN Resident and Humanitarian Coordinator (RCHC) coordinates five UN Agencies to implement the Spotlight Initiative in Nigeria- UN Women, UNFPA, UNDP UNICEF and UNESCO. The Resident Coordinators Office hereby solicit for applications from suitably qualified individuals for the post of a Programme Associate for the Spotlight Programme.
• Under the direct supervision of the Spotlight Coordinator, the Programme Associate will support overall protocol, logistics and administration processes, transactions and services of the Spotlight Programme Management Unit.

Duties and Responsibilities
Under the leadership of the Spotlight Coordinator, Programme Associate will be responsible for providing administrative support to the SI programme:

• Facilitate bookings for SI programme staff and partners via proper and transparent processes.
• Serve as principle point of contact on compliance issues with partners and program managers/officers.
• Monitor allocated partner agreements and budgets and ensure compliance with compliance manuals and donor guidelines.
• Ensure that all supporting documents are well kept for all transactions and for fixed assets.
• Maintains accurate inventoty of office equipment, furniture, software and accessories.
• Maintain an efficient filing system of documents as per the SI programme’s guidelines.
• Manages schedules/ calendars, makes travel arrangements, establishes internal administrative and reporting systems, and effectively handles problems and inquiries as appropriate.
• Provide administrative and logistical support to the Spotlight Initiative team in matters relating to organizing of events, follow up and delivery of activity requests in a timely manner.
• Process domestic and international logistics for staff and partners and ensure that the processes are done through approved documentation following the programme’s procurement and administrative guidelines and policies.
• Prepare and submit a monthly logistics report to line supervisor.
• Advise line supervisor on issues related to contracted suppliers and service providers related to administrative  works.

Required Skills and Experience
Education:

• University Degree in Business, Accounting, Public Administration, Political Science or related field. Certification in Administration, Business, Accounting or related field is desirable, but not a requirement.

Experience:

• At least seven years of progressive responsible experience in programme administration, logistics, programme support service or other related area is required.
• Good computer skills (Windows, MS Word, Excel/Spread sheets, the internet/Web) is required with proficiency in the use of accounting Software
• Proven experience in interaction with a variety of stakeholders (communities, government, CSO, donors, UN agencies, local government, etc. for effective liaison, synergy and coherence in the preparation and delivery of project’s activities
• Accountability, Adaptability and Flexibility, Commitment and Motivation, Commitment to Continuous Learning, Planning and Organizing, Professionalism
• Ability to work both in a team and independently and ability to transfer knowledge through formal and informal training
• Strong interpersonal and organizational skills, required
• Should be willing and able to travel widely within the country
• Ability to perform a broad range of activities aimed at effective and efficient functioning, including dealing with multiple and routine tasks.

Language Requirements:

• Excellent knowledge of English (written and spoken) is mandatory.

Competencies
Core:

Innovation:

• Ability to make new and useful ideas work.
• Assesses work with critical eye

Leadership:

• Ability to persuade others to follow.
• Takes responsibility for and ensures high quality of own work

People Management:

• Ability to improve performance and satisfaction.
• Understands personal and team roles, responsibilities and objectives

Communication:

• Ability to listen, adapt, persuade and transform .
• Reliably and consistently listens and interprets information and instruction correctly

Delivery:

• Ability to get things done while exercising good judgement.
• Meets goals and timelines for team deliverables

Technical/Functional:
Knowledge Management:

• Ability to capture, develop, share and effectively use information and knowledge .
• Replicate Reliably: Carry out work, as directed, and demonstrate motivation to develop)

Collaboration and Partnership:

• Ability to develop, maintain, and strengthen partnerships with others inside (Programmes/ projects) or outside the organization who can provide information, assistance, and support.
• Sets overall direction for the formation and management of strategic relationships contributing to the overall positioning of UNDP.

Development Planning and Monitoring:

• Ability to develop business and planning processes at the national and local level and the ability to apply to strategic and/or practical situations.

Sustainable Development Goals:

• Knowledge of the Sustainable Development Goals and the ability to apply to strategic and/or practical situations.

Monitoring and Evaluation:

• Knowledge of methodologies, asessment tools, systems and apply practical experience in planning, monitoring, evaluating and reporting and ability to apply to practical situations.

Innovation:

• Ability to try out / test new ways of engagement and communications.
• Openness to different and new ways of doing things; willingness to modify one’s preferred way of doing things

Data and statistics for development:

• Knowledge of data and statistics analysis for 2030 Agenda for development and the ability to apply to strategic and/or practical situations.

Interested and qualified candidates should:Click here to apply

Application Deadline 23rd January, 2021.

Job Title: QRF Driver

Job ID: 33514
Locations: Abuja and Maiduguri (SB2) with possibility of building a roster
Practice Area - Job Family: Management - Transportation
Grade: SB2
Vacancy Type: Service Contract (SC)
Posting Type: Common System
Contract Duration: 1 year with possibility of extension

Background

• Under the guidance and supervision of the Field Security Coordination Officer - FSCO, the QRF Driver provides reliable and safe driving services to UNDSS staff, officials and visitors ensuring highest standards of discretion and integrity, sense of responsibility, excellent knowledge of protocol and security issues as well as registry and clerical services, demonstrating computer skills, a client-oriented approach, tact and ability to work with people of different national and cultural backgrounds.

Duties and Responsibilities

• Provision of reliable and secure driving services
• Proper use of vehicle
• Day-to-day maintenance of the assigned vehicle
• Availability of documents/ supplies
• Maintenance of proper registry system
• Effective mail management

1.) Ensures provision of reliable and safe and defensive driving services by:

• Driving office vehicles for the transport of UNDSS Officials, other UN Colleagues, Police or Army element for QRF Services and visitors and delivery and collection of mail, documents and other items, and
• Meeting official personnel and visitors at the airport including visa and customs formalities arrangement when required.
• Provide support for routine security patrol, escort and emergency reaction response as well as may be required.
• Provides necessary services like dispatch and collection of mails as may be directed.
• Ensures availability of all required documents and components/gadgets of the assigned vehicle without loss of any.
• Maintains the standard procedure and practice in fueling and servicing of assigned vehicles.

2.) Ensures cost-savings through proper use of vehicle through accurate maintenance of daily vehicle logs, provision of inputs to preparation of the vehicle maintenance plans and reports.

3.) Ensures proper day-to-day maintenance of the assigned vehicle through timely minor repairs, arrangements for major repairs, timely changes of oil, check of tires, brakes, car washing, etc.

4.) Ensures availability of all the required documents/supplies including vehicle insurance, vehicle logs, office directory, map of the city/country, first aid kit, necessary spare parts in the assigned vehicle. Support in the management of office supplies and inventory.

5.) Ensures that all immediate actions required by rules and regulations are taken in case of involvement in accidents.

6.) Ensures effective visa, protocol and customs related liaison for the country office, UNDSS staff and consultants’ missions.

7.) Ensures security clearances and logistical support for the operations of the country office, i.e. UNDSS and consultants’ missions.

8.) Ensures maintenance of registry system focusing on achievement of the following results:

• Maintenance of the office filing system in accordance with the UNDSS Records Management System.
• Opening of new subject files as required and disposal of old files in accordance with the established retention schedule.
• Maintenance of archives, making sure files are properly stored and accessible; safe keeping of documents.
• Provision of photocopies of material from the registry files, as requested by staff. Assistance in the collection of reference and background material.
• Establishment and maintenance of records system of file movements within the office; maintenance of the office circulation and reading files.
• Preparation of correspondence and reports related to registry activities

9.) Ensures provision of effective mail management focusing on achievement of the following results:

• Receipt, registration, coding and forwarding of incoming letters and other correspondence to proper departments/units/officers.
• Perform other tasks assigned as could be deemed necessary for effective office functionality.  

Impact of Results

• The key results have an impact on the accurate, safe, cost-effective and timely execution of the CO services.

Required Skills and Experience
Education:

• Secondary Education and;  
• Valid Driver’s license.
• Certification in Auto mechanics or related field will be an advantage.

Experience:

• 3 years of relevant work experience:
• Driver and Office Clerk experience with International Organisations, United Nations Agencies, Embassies or Government Offices with safe Driving Records;
• Experience in Diplomatic Security, Security Forces and Intelligence are added advantages.
• Ability to work with computer and office software packages (MS Word and Excel) and knowledge of web-based application operations and Outlook;
• Safe driving record; knowledge of driving rules and regulations and skills in minor vehicle repair.
• Be a Nigerian national (male or female);
• Possession of a valid driver’s license
• Knowledge of HF and VHF radio operation
• Knowledge of host country safety codes;
• Basic computer skills
• Skills in minor vehicle repairs
• Ability to travel
• Physically fit.

Language Requirements:

• Fluency in English and the National language of the duty station

Competencies
Organizational Competencies:

• Commitment to the ideals of the United Nations Charter and the Organization’s core values – Professionalism, Integrity and Respect for Diversity

Planning and Organizing:

• Demonstrated ability to establish priorities and to plan, coordinate and monitor his/her own work plan with minimum supervision.
• Ability to work under pressure or in crisis situations.
• Availability to travel within the area of responsibility.

Creativity:

• Ability to actively seek to improve services, offer new and different options to solve problems/meet client needs, and promote and persuade others to consider new ideas.

Teamwork:

• Proven interpersonal skills and the ability to listen and work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.

Communication:

• Proven and sustained communication (verbal and written) skills
• Demonstrated experience in the use of Microsoft office: using MS Word, Excel, PowerPoint and other MS Packages such as SharePoint; knowledge of integrated management information systems an asset.
• Knowledge of administrative policies and procedures.
• Organizational, planning and prioritizing skills and abilities.
• Ability to deal patiently and tactfully with visitors;
• Sense of initiative and good judgment.
• Ability to work effectively with people of different national and cultural background.
• Ability to work in a team environment to achieve common goals.

Interested and qualified candidates should:Click here to apply

Application Deadline 24th January, 2021.

Important Information / Notice

• *Qualified female candidates are strongly encouraged to apply
• All posts in the SC categories are subject to local recruitment.
• UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
• The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.