Cover Letters

Medical Records Technician Cover Letter

A medical records technician is responsible for accurately transcribing and organizing patients' medical histories, symptoms and diagnoses, as well as categorizing treatments and procedures for insurance billing by assigning standard codes using a classification system.

As a medical records technician, you’ll perform tasks that support healthcare organizations and patients, by working with patient records. These records will typically be in electronic format and your job will be to keep them confidential and maintain accuracy so that patients receive proper care.

Writing a good Medical Records Technician cover letter can make the difference between being invited for a job interview and having your application ignored by a recruiter.

Whether you're sending your Medical Records Technician cover letter as a hard copy or by email, the following Medical Records Technician cover letter samples will help you write a compelling cover letter that best highlights your experience, skills and qualifications. The templates can be edited to suit any Medical Records Technician with or without experience.

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Medical Records Technician Cover Letter Template

This Medical Records Technician cover letter template is ideal when you're sending a hard copy cover letter.

[Your Name],

[Your Address],

[Your City, Your State].

[Your Phone Number]

[Your Email]

[Current Date]

Ms. Zainab Abubakar,

The Hiring Manager,

[Company Name],

[Company Address].

Dear Ms. Abubakar:

Working as a Medical Records Technician for the last 5 years has instilled in me the skills and capabilities that are required to effectively respond to requests for medical information from different individuals and departments. With such wide exposure, I am aware of just what and how much information to divulge while remaining with the policies, procedures and limitations of [Hospital Name].

However, protecting medical records to ensure maintenance of confidentiality is not my only forte. My skills in the following areas have also been well polished:

  • Reviewing medical records for completeness, accuracy and compliance with regulations.
  • Planning, developing and maintaining a variety of health record indexes and storage / retrieval systems, aimed at effectively collecting, analyzing and classifying data.
  • Compiling and maintaining patients’ medical records to document their conditions and correlating treatments.

I would appreciate the opportunity to further discuss my qualifications and all that I have to offer to [Hospital Name] in the role of a Medical Records Technician. I can be reached on [Phone Number] to schedule an interview.

Thank you for your consideration.

Yours sincerely,

[Your Signature]

[Your Name]


Cover Letter tip

Always endeavour to find out the hiring manager's full name. Look them up on LinkedIn, consult the company website or give the company a call to find out. If you're unable to figure out their name, you can omit it from the recipient's section, while using preferred alternatives like: "Dear Hiring Manager:", "Dear Director of Human Resources:" or less frequently: "Dear Sir/Madam:" in the Salutation.

Learn more about how to write a cover letter in a more detailed guide.


Medical Records Technician Cover Letter Sample

If you're sending your Medical Records Technician cover letter by email or through an employer’s online application system, use this format.

Dear Hiring Manager:

I am happy to learn of [Hospital's Name] opening for a Medical Records Technician. I find it especially rewarding and challenging working in hospitals, which is why I have been working in [Hospital Name] for the past five years.

In my career so far, I have taken on a lot of responsibilities and I have extensive experience as a Medical Records Technician that is highly relevant to the position in your hospital.

Highlights of my skills and experience includes:

  • Assembling patient’s medical and clinical records to conform to standards and requirements.
  • Protecting the security of medical records to ensure the confidentiality is maintained.
  • Performing clerical functions incidental to record maintenance activities.
  • Completing forms in response to request for medical information.
  • Reviewing records for completeness, accuracy and compliance with regulations.

I would appreciate the opportunity to meet with you to further discuss the requirements of the job along with my qualifications in more detail. My resume is enclosed for your further consideration.

Thank you for considering my application.

Best regards,

[Your Name]

[Phone Number]


Need help?

Writing a compelling cover letter requires excellent analytical reasoning and good writing skills. If you're unsure of your writing abilities, our experts can help you write a cover letter that can get you a job.