Jobs
Executive Assistant Job at Bradfield Consulting Limited
Bradfield Consulting Limited - Our Client , the President of an NGO and
Partner at a Law Firm, is looking to hire a result-oriented and
self-motivated individuals to fill the position below:
Job Title: Executive Assistant
Location: Lagos
Job Descriptions
- Reporting to the President, the Executive Assistant will serve
as a liaison to the board of directors and senior management teams
- Organizes and coordinates executive outreach and external relations efforts, and oversees special projects.
Responsibilities
Executive Support:
- Completes a broad variety of administrative tasks for the
President including: managing an extremely active calendar of
appointments; completing expense reports; composing and preparing
correspondence that is sometimes confidential; arranging complex and
detailed travel plans, itineraries, and agendas; and compiling documents
for travel-related meetings.
- Plans, coordinates and ensures the President’s schedule is followed and respected.
- Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the President's time and office.
- Works closely and effectively with the President to keep him/her
well informed of upcoming commitments and responsibilities, following
up appropriately.
- Provides leadership to build relationships crucial to the
success of the NGO, and manages a variety of special projects for the
President, some of which may have organizational impact.
- Successfully completes critical aspects of deliverables with a
hands-on approach, including drafting acknowledgement letters, personal
correspondence, and other tasks that facilitate the President's
ability to effectively lead the company.
- Prioritizes conflicting needs; handles matters expeditiously,
proactively, and follows-through on projects to successful completion,
often with deadline pressures.
- Communicates directly, and on behalf of the President, with
Board members, donors, Foundation staff, and others, on matters related
to President's programmatic initiatives.
- Researches, prioritizes, and follows up on incoming issues and
concerns addressed to the President, including those of a sensitive or
confidential nature. Determines appropriate course of action,
referral, or response.
- Provides a bridge for smooth communication between the
President's office and internal departments; demonstrating leadership to
maintain credibility, trust and support with senior management staff.
Board Support and Liaison:
- Serves as the President's administrative liaison to NGO's board of directors
- Assists with travel arrangements, lodging, and meal planning as needed
- Maintains discretion and confidentiality in relationships with all board members
- Adhere to compliance with applicable rules and regulations set
in bylaws regarding board and board committee matters, including
advance distribution of materials before meetings in electronic/paper
format.
Senior Management Liaison:
- Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings
- Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings
- Facilitates cross-divisional coordination of travel and outreach plans
Communications, Partnerships, and& Outreach:
- Ensures that the President's bio is kept updated and responds to
requests for materials regarding the President and the organization
in general
- Edits and completes first drafts for written communications to external stake holders
Strategic Initiatives:
- Works with the Strategic Initiatives team in coordinating the President's outreach activities
- Follows up on contacts made by the President and supports the cultivation of ongoing relationships
- Edits all, and creates acknowledgement letters from the President to donors
Skills and Competencies
- Strong organizational skills that reflect ability to perform and
prioritize multiple tasks seamlessly with excellent attention to
detail
- Highly resourceful team-player, with the ability to also be extremely effective independently
- Proven ability to handle confidential information with
discretion, be adaptable to various competing demands, and demonstrate
the highest level of customer/client service and response
- Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
- Forward looking thinker, who actively seeks opportunities and proposes solutions
- Very strong interpersonal skills and the ability to build
relationships with stakeholders, including staff, board members,
external partners and donors
- Expert level written and verbal communication skills
- Demonstrated proactive approaches to problem-solving with strong decision-making capability
Education and Experience
- Master's Degree required
- Strong work tenure - 5 to 10 years of experience supporting C-Level Executives, preferably in a non-profit organization
- Experience and interest in internal and external communications,
partnership development, and fundraising Expert MS Office
proficiency, Word, Excel, Outlook and PowerPoint (with high technical
ability) Adobe Acrobat, and Social Media web platforms.
How to Apply
Interested and qualified candidates should:
Click here to apply