Office Administration Associate Job Vacancy at Pistachio Associates

Pistachio Associates is an all round Business Development Services Provider offering Business Acceleration, Outsourced Financial Services and Technology Solutions to the Start ups, Small and Medium Enterprises (SSME’S). Our company’s unique focus has made available, world class services to businesses existing at every stage of development accross industries. We aim to support SSME’s towards growth in both the top and bottom lines of their business performance and to ensure efficiency and effectiveness in allocation of resources. We are recruiting to fill the position below:     Job Title: Office Administration Associate Location: Abuja Job Description

• We are seeking an organized, self-motivated Office Administration Associate to join our growing organization
• In this position, you will manage a variety of administrative tasks such as answering calls, organizing mail, and directing visitors
• As you will provide office support and coordinate office activities, a positive attitude and attention to detail are a must.

• Coordinate office activities and operations to secure efficiency and compliance to company policies
• Welcome visitors and providing assistance as needed
• Monitor and maintain office equipment; inventory supplies and order replacement supplies as needed
• Create, update, and maintain personnel records, financial records, and other records/data
• Support department managers, staff, and CEO
• Organize conference room scheduling, equipment, and cleaning
• Organize catering, coffee, or other refreshments as needed
• Assist with travel arrangements for office staff and managers
• Organize special functions and social events
• Purchase computers, printers, supplies, and other equipment
• Monitor incoming and outgoing mail; receive and sign for mail/packages from couriers and deliver to proper recipient
• Prepare correspondence, documentation, or presentation materials
• Assist other departments with administrative or clerical support
• Assist colleagues whenever necessary
• Supervise administrative staff and divide responsibilities to ensure performance
• Manage agendas/travel arrangements/appointments etc. for the upper management
• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Support budgeting and bookkeeping procedures
• Create and update records and databases with personnel, financial and other data
• Track stocks of office supplies and place orders when necessary
• Submit timely reports and prepare presentations/proposals as assigned

• High School Diploma/B.Sc/B.A in Office Administration or relevant field is preferred
• Familiarity with office management procedures and basic accounting principles
• Excellent knowledge of MS Office and office management software (ERP etc.) qualifications in secretarial studies will be an advantage.
• Proven experience as an office administrator, office assistant or relevant role
• Outstanding communication and interpersonal abilities
• Excellent organizational and leadership skills