Action Against Hunger recruitment for an Archivist

Action Against Hunger works to save lives by combating hunger and diseases that threaten the lives of vulnerable communities, through nutrition, food security, water and sanitation, health and advocacy. We are recruiting to fill the position below:     Job Title: Archivist Location: Abuja, FCT Job Type: Full Time Starting date: As Soon As Possible Direct Line Manager: Procurement Manager Objective 1

• Improve and ensure the performance of the Procurement archiving

• Provide an up to date archives documentation of PD’s files
• Reorganize and classify in order all PD’s folders
• Sort out documents to take out un useful double or triple copy
• Check all documents to ensure that the filling is correctly done and set up corrections or add missing data
• Monitoring closely all new PD’s archiving and field files.
• Control each PD to fulfill them with missing documents by using checklist for completion
• Ensure original documents existing in logistic folders (except for invoices)

• Implement or improve archiving for all other logistic issues

• Implement kit log tools
• Set up standard frequencies and methodology for the reception of documents
• Ensure regular updates, Photocopy and Scanning of document
• Control all existing for improvement and completion
• Create new folders needed to achieve all archiving. Identify gap or lack.

• Create soft archiving folders

• Request support from IT officer for the settings of this tool
• Follow up correctly guidelines from the kitlog
• Ensure that field files forwarded to him are validated (cross-check of checklist) before any archiving (hard and soft copy)
• Make a back up

• Reporting

• Set-up Weekly sitrep
• Provide Workplan activities and report

• Line managed by Logistics Coordinator
• Direct collaboration with ITC officer, Logistics Assistants, Procurement Officer  and Capital Logistician

• Bachelor's degree/HND in Information Technology, Logistics, supply chain management, or related field.
• At least 1 year of professional experience in a similar role

• Well-organized, able to multitask, and rigorous
• Computer skills (Word, Excel, Microsoft Office)

• Previous experience with AAH or other NGO’s preferred