Sample Transfer Request Letters Due to Medical, Family & Other Reasons

Whether you're an employee seeking relocation due to marriage considerations, health challenges or a student hoping to transfer to a new school, a well-crafted transfer request letter is essential. It helps communicate your reasons clearly and professionally, ensuring your request is understood and given the proper consideration.

In this article, you'll find carefully written transfer request letter samples tailored to common real-life situations—such as medical issues, spousal relocation, long commute challenges, departmental changes, or academic transfers. These letters are formatted to suit workplace, government, academic, and banking environments, giving you the right tone and structure to make a convincing appeal.

Use these samples as templates to guide your writing and get your transfer request approved smoothly and respectfully. You can customize them by inserting your personal details or organization-specific information.
 

1. Transfer Request Letter Due to Medical Grounds

[Your Name]
[Your Job Title]
[Department]
[Your Address]
[Date]

The HR Manager
[Company/Organization Name]
[Company Address]

Dear Sir/Madam,

Request for Transfer on Medical Grounds

I am writing to formally request a transfer from my current duty station at [Current Location] to [Preferred Location] on medical grounds. I have been undergoing treatment for a [brief description of condition], and my doctor has recommended a transfer to a location with better access to specialized healthcare facilities.

Attached are supporting medical documents for your review. I remain committed to my responsibilities and believe this transfer will help me manage my health more effectively while maintaining my performance.

Thank you for your understanding and kind consideration.

Yours faithfully,
[Your Full Name]

2. Transfer Request Letter on Spouse Grounds

[Your Name]
[Your Job Title]
[Department]
[Your Address]
[Date]

The Director of Human Resources
[Company/Organization Name]
[Address]

Dear Sir/Madam,

Request for Transfer on Spousal Grounds

I wish to kindly request a transfer from my current posting at [Current Location] to [New Location], to enable me to join my spouse who has recently been transferred to the said location.

The relocation will help us maintain family stability and reduce the challenges associated with long-distance marriage. I assure you of my continued commitment and high performance if granted this transfer.

Thank you for your kind consideration.

Sincerely,
[Your Full Name]

3. Transfer Request Letter for Health Reasons

[Your Name]
[Position]
[Date]

The Head of Human Resources
[Organization Name]

Dear Sir/Madam,

Request for Transfer Due to Health Reasons

I am writing to humbly request a transfer to [Preferred Branch/Location] due to recurring health challenges that are being aggravated by my current work environment.

After consulting with my physician, it has been advised that I relocate to an area with a more suitable climate and proximity to specialized healthcare. I am fully dedicated to my role and confident I will remain productive if my request is granted.

Attached are relevant medical documents for your perusal.

Thank you for your understanding.

Yours sincerely,
[Your Name]

4. Transfer Request Letter Sample for Government Employees

[Your Name]
[Staff ID Number]
[Ministry/Department]
[Date]

The Permanent Secretary
[Ministry Name]
[Address]

Dear Sir/Madam,

Request for Inter-State Transfer

I respectfully write to request a transfer from [Current Office/Location] to [Proposed Office/Location] in the interest of [state your reason briefly – e.g., family, health, or career development].

I have served diligently in my current posting and would be grateful for the opportunity to continue serving in another location where I can be more effective. I am confident that my experience and commitment to public service will remain valuable to the Ministry.

I look forward to your kind approval.

Yours faithfully,
[Your Full Name]

5. Transfer Request Letter for Bank Employees

[Your Name]
[Employee ID]
[Job Title]
[Date]

The Branch Manager
[Bank Name]
[Current Branch]

Dear Sir/Madam,

Request for Inter-Branch Transfer

I am writing to request a transfer from my current posting at [Current Branch] to [Preferred Branch]. This request is prompted by [brief reason – e.g., change in residence, family reasons, or career development].

I have enjoyed working at this branch and have learned a lot under your leadership. However, relocating to a closer branch will improve my efficiency and work-life balance.

Thank you for your understanding and anticipated support.

Sincerely,
[Your Name]

6. Educational Transfer Request Letter (Student or Staff)

[Your Name]
[Registration/Staff Number]
[Department/Faculty]
[Date]

The Registrar
[University/Institution Name]
[Address]

Dear Sir/Madam,

Application for Educational Transfer

I am a [student/staff] of [Institution Name] currently in the [Department/Faculty] and I wish to apply for a transfer to [New Institution/Campus/Department].

The reason for this request is [brief explanation – e.g., relocation, family reasons, change of academic interest, etc.]. I am passionate about continuing my studies/contributions in the new location without disruptions to my academic/work progress.

I would appreciate your kind approval and necessary guidance on the procedure.

Yours faithfully,
[Your Name]

7. Transfer Request Letter Due to Commute or Distance Challenges

[Your Name]
[Job Title]
[Employee ID]
[Date]

The Human Resource Manager
[Company Name]
[Address]

Dear Sir/Madam,

Request for Transfer Due to Commute Difficulties

I am writing to formally request a transfer to a branch/location closer to my residence. The current daily commute to [Current Branch/Office] has become increasingly challenging and is beginning to affect my health and productivity.

Relocating to a more accessible office, such as [Preferred Location], would allow me to maintain better work-life balance and uphold my performance standards.

I appreciate your consideration of my request.

Yours sincerely,
[Your Name]