Company Secretary Duties & Responsibilities

The role and function of a Company Secretary includes the following duties and responsibilities:

Maintaining current awareness about company law;
Providing legal/financial advice during and outside of meetings.
Implementing procedural/administrative systems;
Administering pension schemes and share issues;
Dealing with company/staff insurance policies;
Managing contractual arrangements with suppliers/customers;
Financial and HR administration;
Keeping a register of shareholders and liaising with them on behalf of the company.
Writing reports;
Collating information;
Providing support to committees and working parties such as the Board of Directors etc;
Handling correspondence before and after meetings;
Convening and servicing annual general meetings (AGM)/meetings (producing agendas, taking minutes; conveying decisions etc.);
Managing office space/premises/property;

Note that this is not an exhaustive list of Company Secretary duties and responsibilities. Job functions for specific Company Secretary roles may vary, depending on the industry and type of employer.

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