Document Controller at MG Vowgas Limited

MG Vowgas Limited is a wholly Nigerian company with a total capability across the spectrum of Building, Civil and Mechanical engineering works, Manpower Supply, Procurement, Engineering Design, Project Financing, Marine Support Services, Project and Integrity Management. MG Vowgas Limited aims to be a force and significant player across the entire value chain of the oil & gas, Chemical, Petrochemical, Industrial and Construction industry in Africa and beyond.

We are recruiting to fill the position below:

Job Title: Document Controller

Location: Port Harcourt, Rivers
Employment Type: Full Time

Job Description

• Handling intake, scanning, verification, and storing documents.
• Filing and archiving relevant documentation.
• Retrieving files for other employees and customers when needed.
• Updating and maintaining document management systems and physical records.
• Maintaining the security of confidential documents.
• Assisting employees with accessing documents through our document management system.
• Identifying and numbering documents that come into the department or organisation
• Using an electronic document management system (EDMS) such as Sharepoint, to index, store and retrieve a wide variety of document types (for example, security, training records or engineering drawings)
• Converting paper documents to digital format by scanning them using software linked to the EDMS
• Designing templates for documents, file types, and document databases.
• Checking and editing documents for accuracy and compliance.
• Controlling the flow of documents in and out of the department.
• Reporting errors or developments regarding document storage.
• Ensuring the secure destruction and disposal of sensitive documents.
• Reviewing documents, checking they comply with regulations, creating revisions and archiving outdated versions
• Preparing and updating document control procedures for the company
• Making sure that departments are following the correct procedures in the document flow process
• Perhaps carrying out administration duties for specific departments or teams in the organisation.
• Distributing documents to the relevant people, departments or organisations, and letting them know when they need to take action on a document as part of a process
• Creating master document templates and forms, and training employees how to use them

Job Requirements

• A University Degree or a Higher National Diploma in Business Administration or any related field.
• Minimum of 3 years experience in the oil and gas EPCI projects.
• Experience in the usage of document management systems software.
• Knowledge of tools and solutions related to project control activities.

How to Apply
Interested and qualified candidates should send their CV in PDF to: [email protected] using the Job Title as the subject of the mail

Application Deadline  22nd December, 2023.