Latest Job Vacancies at AIDS Healthcare Foundation (AHF)

AIDS Healthcare Foundation (AHF), the largest global AIDS organization, currently provides medical care and/or services to more than 350,000 individuals in 36 countries worldwide in the US, Africa, Latin America/Caribbean, the Asia/Pacific Region and Eastern Europe. We are recruiting to fill the position below:     Job Title: Administration Officer Req No: 2017-6484 Location: Nigeria Category: Administrative/Clerical Type: Regular Full-Time Essential Duties & Responsibilities

• Supports planning, development and implementation of the program.
• Supports implementation and adherence to the financial and operating policies and procedures.
• Supports procurement and supply chain management of goods and supplies to supported health facilities and the program as a whole.
• Supervises appropriate utilization of program vehicles; responsible for scheduling of program vehicles to field activities
• Participates in the General staff meetings and other various meetings as assigned.
• Prepares monthly petty cash, and reimbursement reports for AHF finance department / local accountancy firm;
• Provides administrative support to the County program:
• Prepares monthly credit card, petty cash, and reimbursement reports for AHF finance department / local accountancy firm;
• Maintains and manages meeting calendar;
• Maintains and updates contacts database.
• Answers incoming phone-calls; oversee office voicemail;
• Collects and distributes incoming mail / arrange courier services when needed;
• Oversees office supply inventory; orders as needed;
• Develops and maintains filing system (mainly digital and also hardcopy when strictly needed);
• Monitors vendor invoices & accounts payable;
• Assist with visa applications (getting invitation letters);
• Check the email account on a daily basis, and forward information requests to the appropriate people;
• Communicate with accountancy firm on payment of invoices and on reimbursement of expense reports;
• Send original invoices, receipts and expense reports to the accountancy firm;
• Makes external hard disk backups of all updated files.
• Coordinates standing and ad-hoc teleconferences and meetings; send reminders, maintains and distributes meeting minutes and action-item grids;
• Writes minutes for each one of the AHF teleconference meetings;
• Provides administrative and logistical support for AHF’s Nigeria;
• Review and update the operations manager on all WIP in the states.
• Prequalify some cooperate vendors for procurement.
• Coordinates standing and ad-hoc teleconferences and meetings; send reminders, maintains and distributes meeting minutes and action-item grids;
• Writes minutes for each one of the AHF Nigeria meetings;
• Any other duties as may be assign by the supervisor.

• In close collaboration with the state coordinating team, ensure the provision of quality, evidence based ART, PMTCT, prevention and TB services.
• Coordinates the provision of quality nursing care within the state.
• Ensures that medication administration is within the scope of practice of the licensee.
• Directs nursing care in the state including outpatients, in patients care.
• Attends and participates in team conferences as requested.
• Acts as a team leader for with the provision and supervision of high quality patient care in AHF supported facilities in the state.
• Audits Chart notes and medication administration according to protocol.
• Supervises the provision of patient and family education in AHF supported health facilities.
• Exercises appropriate judgment and decision making skills.
• Mentors and ensures the maintenance of patient confidentiality.
• Reports significant changes in the patient’s physical status to the RN and/or to the medical provider.
• Provides leadership to nursing team to establish effective linkages and referral of patients within and outside the facility.
• Responsible for identifying training needs, conduct capacity building for health care workers in supported health centers.
• Supports the process of developing/reviewing and adapting HIV Testing and Counseling, Blood and Injection safety, USP, PEP training curricula and other documents to meet appropriate audience.
• Ensures that all disseminated protocols are strictly adhered to by site staff.
• Ensure accurate and timely documentation of all services provided.
• Implement operational research protocols to answer important questions within AHF’s treatment and prevention programs.
• Any other duty designated by the Nurse Manager.

• Quality of HIV treatment and TB services at the site.
• Facility based HIV prevention program indicators.
• HIV Care Task Shifting Indicators

• To provide laboratory oversight in AHF site and adherence to standard laboratory protocols in the country program. Involved in training, support supervision, mentorship and team building exercises for other lab staff.
• Directly supervises laboratory technicians and other lab staff in running the Partec CD4, hematology and chemistry machines. Ensures that high quality of laboratory services is maintained at all AHF supported healthcare centers within your jurisdiction.

• Participates in planning, overseeing and  supervising activities for the laboratory function for the site;
• Performs  basic laboratory assays CD4 tests, Heamatology and Chemistry as well as other tests as required;
• Oversees laboratory services provision and ensures standard, and current practices are in place for maintaining high quality laboratory services and maximizing the use of all resources;
• Ensures compliance and implementation of laboratory protocols, and support other affiliated labs staff -lab technicians, assistants and HIV Medics involved with the lab function;
• Coordinates with all laboratory vendors( outside contractors) at the site level to ensure that the process of handling patient samples and delivery of  results is efficient and effective;
• Performs quality control checks and maintenance for the Partec CD4 machine in the site lab, and other laboratory tests performed within the labs;
• Participates in the development and replication of the AHF Nigeria laboratory protocols and practices at all affiliated healthcare centers; promoting quality of services based on timeliness in reporting results.
• Participates in training, mentorship and team building exercises for laboratory staff;
• Participates in inventory control management for laboratory supplies and reagents under AHF Nigeria for supported site;
• Participate in EQA, proficiency testing activities.
• Ensures the compilation of monthly laboratory inventory at the Healthcare Centers;
• Other duties as assigned.

• Participates in planning and overseeing support supervision activities for the laboratory function for all sites;
• Provides  basic laboratory services for CD4 tests and other tests as required;
• Oversees laboratory services provision, ensures standard, and current practices are in place for maintaining high quality laboratory services and maximizing the use of all resources;
• Ensures compliance and implementation of laboratory protocols for all lab technicians and HIV Medics involved with the lab function;
• Coordinates with all laboratory vendors( outside contractors) and the sites to ensure that the process of handling patient samples and delivery of  results is efficient and effective
• Conducts quality control checks and maintenance for the Partec CD4 machine in all labs and other laboratory tests performed within the labs;
• Participates in the development and replication of the AHF Nigeria laboratory protocols and practices at all affiliated healthcare centers;
• Participates in training, mentorship and team building exercises for laboratory staff;
• Participates in inventory control management for laboratory supplies and reagents under AHF Nigeria for all sites;
• Ensures the compilation of monthly laboratory inventory at the Healthcare Centers;
• Other duties as assigned.

• In close coordination with the facility medical officer, ensure the provision of quality, evidence based ART, PMTCT, prevention and TB services;
• Coordinate monthly patient care team meetings;
• Ensure efficient management of AHF’s finances and provide complete, timely and accurate reports;
• Implement a continuous quality assurance and improvement program at the site level.
• Supervise other staff at the facility level;
• Ensures that all disseminated protocols are strictly adhered to by site staff;
• Ensure accurate and timely documentation of all services provided;
• Implement operational research protocols to answer important questions within AHF’s treatment and prevention programs;
• Any other duty designated by the HIV/AIDS technical specialist;
• Quality of HIV treatment and TB services at the site;
• Data capture, handling and use at the site.