Personal / Admin. Assistant at Feet of Grace Foundation

Feet of Grace Foundation is a not-for-profit organisation.Feet of Grace Foundation organises fund-raising activities. In partnership with other NGOs, Feet of Grace Foundatiofacilitates the provision of: Prosthetic limbs, Wheelchairs and Vehicles for transporting handicaps (Wheelchair transport services). Feet of Grace Foundation also works with appropriate bodies to facilitate the provision of post-fitting care and physiotherapy for new amputees and formation of support groups.

We are recruiting to fill the position below:

Job Title: Personal / Admin. Assistant
Location: Lagos
Employment Type: Full Time

Details

• We are looking for a versatile and highly organized Personal/Administrative Assistant to perform personalized administrative duties for senior management.
• In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence on behalf of the Executive Director.
• You may also be required to make travel arrangements and assist with other duties when needed.
• To ensure success as a Personal Assistant, you should exhibit excellent organizational skills and demonstrable experience in a secretarial role. Accomplished Personal Assistants are intuitive to the needs of the managers and work autonomously to provide customized administrative support.

Responsibilities

• Reporting to senior management and performing secretarial and administrative duties.
• Typing, formatting, and editing reports, documents, and presentations.
• Entering data, maintaining databases, and keeping records.
• Copying, scanning, and faxing documents, as well as taking notes.
• Transcribing voice notes
• Preparing facilities for scheduled events and arranging refreshments, if required.
• Ordering office supplies and replacements, as well as managing mail and courier services.
• Observing best business practices and etiquette.
• Liaising with internal departments, answering calls, and making travel arrangements.
• Managing internal and external correspondence on behalf of senior management.
• Scheduling appointments, maintaining an events calendar and sending reminders.

Requirements

• Certification in secretarial work, office administration, or related training.
• 1-2 years of experience as a Personal Assistant would be advantageous.
• Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.
• Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.
• Excellent writing and verbal communication skills.
• Proactive approach to problem-solving
• Exceptional interpersonal skills.
• Advanced typing, note-taking, recordkeeping, and organizational skills.
• Ability to manage internal and external correspondence.
• Working knowledge of printers, copiers, scanners, and fax machines.

How to Apply
Interested and qualified candidates should send their Application to: [email protected] using the Job Title as the subject of the email

Application Deadline  1st June, 2021.