Jobs

Procurement and Logistics Assistant at IPAS Nigeria

Aug 19, 2021, 7:56 AM
NGO & Humanitarian
IPAS Nigeria

IPAS is a nonprofit organization dedicated to ending preventable deaths and disabilities from unsafe abortions. Through local, national and global partnerships, IPAS works to ensure women can obtain safe, respectful and comprehensive abortion care; including counseling and contraception to prevent unintended pregnancies.

We are recruiting to fill the position of:

Job Title: Procurement and Logistics Assistant

Location: Abuja
Employment Type: Full Time

Job Summary

The Procurement & Logistics Assistant is responsible for coordinating, consolidating, and ensuring smooth implementation of and adherence to Ipas logistic and procurement procedures and processes.
S/he effectively and efficiently supports the implementation of procurement, logistics and equipment/asset/inventory management strategies, procedures and tools through coordination and cooperation with all Team members.

Tasks & Responsibilities
Procurement Responsibilities:

Support procurement of all materials and equipment in a cost-effective and transparent manner in line with Ipas’s SOPs.
Ensure that all requests, purchase orders and procurement documents are tracked from point of planning and request through to final receipt and flag any issues or delays.
Regularly review, update, and share the supplier databases and procurement tracking sheet with the Supervisor.
Liaise with suppliers to create realistic delivery schedules and compare actual deliveries to evaluate supplier performance and responsiveness.
Assist with the preparation of contracts and amendments of contracts when needed.
Ensure the correct closure of each procurement procedure by making sure the relevant documentation is completed.
Manage relations with suppliers during the contract implementation period.
Support development, implementation and tracking of Ipas Nigeria procurement plan.
Monitor availability of office supplies and order as necessary.
Perform regular market research for new and existing suppliers that may provide better service and value for money for the country office.
Assist with conducting supplier assessment on a bi-annual basis to determine level of performance
Ensure procurement files are accurate and records comply to Ipas SOPs and donor procurement policies; ensure filing system is properly established and all soft copies and hard copies of procurement files are accessible and manageable.

Logistics Responsibilities:

Support the transportation needs of Team Members.
Ensure proper Ipas vehicle utilization, maintenance, fuel consumption, monitoring and controls systems.
Maintain adequate Ipas vehicle administration files, including vehicle log sheets, fuel consumption, vehicle maintenance and repair and accident reports.
Ensure all Ipas vehicles are safe and road-worthy, and drivers observe road safety rules.

Asset Management:

Maintain an accurate, complete, and up-to-date asset register and inventory list and share reports with the Supervisor.
Coordinate and track movement of assets and update the Asset Register accordingly.
Conduct regular physical counts of assets and inventory.
Maintain proper records of disposal of assets (lost, damaged, sold, donated, stolen, or other)
Support on other tasks when required and any other related tasks assigned.

Minimum Requirements

Bachelor's Degree in related field
1-2 years general office or administrative support experience
Punctuality and respect for rules and procedures.
Must be able to maintain highest level of confidentiality regarding work-related information and data.
Flexibility and ability to work under pressure, manage time and prioritise work to deadlines.
Proficiency in Microsoft Office Suite
Strong interpersonal and communications skills

Salary
N150,000 - N200,000 Monthly.

How to Apply
Interested and qualified candidates should send their Application letter and CV to: [email protected] using "Procurement and Logistics Assistant" as the subject of the email.

Note