Proposal Coordination Officer at the International Institute of Tropical Agriculture (IITA)

The International Institute of Tropical Agriculture (IITA) is a not-for-profit institution that generates agricultural innovations to meet Africa’s most pressing challenges of hunger, malnutrition, poverty, and natural resource degradation. Working with various partners across sub-Saharan Africa, we improve livelihoods, enhance food and nutrition security, increase employment, and preserve natural resource integrity. IITA is a member of CGIAR, a global agriculture research partnership for a food secure future.

We are recruiting to fill the position below:

Job Title: Proposal Coordination Officer
Location: Ibadan, Oyo
Contract: 3-year renewable contract


  • Collaborate with the Unit Head to proactively search various sources, including donor websites, funding databases, and subscribed search tools/platforms, to identify potential funding opportunities/calls, Requests for Proposals, and Expressions of Interest that align with the IITA's mandate and strategic goals.
  • Support with the publishing/circulation of identified calls to scientists and relevant teams including populating summarized call guidelines/information into the proposal call automation system.
  • Collaborate with interrelated teams to facilitate the processing of relevant supporting documents/information (e.g., Support Letter, Letter of Intent, due diligence form, etc.) required for proposal submissions.
  • Support to extract donor intelligence and maintain a database of key donors and report on emerging trends and forecasts including their priorities, funding cycles, and application procedures that could inform IITA's and CGIAR’s strategic resource mobilization interventions.
  • Explores and ensures that subscribed proposal search tools (DevAID, Fund4NGO, etc.) are active.
  • Support the Unit Head to generate regular management reports and updates on the progress of IITA’s resource mobilization efforts, including proposal submissions, funding success rates, and proposal pipeline.
  • Maintain and regularly update team members on administrative information required for proposal development.
  • Coordinate the preparation of weekly, monthly, and quarterly reports on searched and published calls for proposals.
  • Collaborate with cross-functional teams, including scientists, Finance, Legal, People and culture, Communications, and relevant teams to ensure submission of quality and impactful proposals that meet donors' requirements.
  • Collaborate with team members to provide guidance and training to project teams and partners on effective proposal development and resource mobilization strategies.
  • Support the establishment of performance metrics for proposal success, track outcomes, and provide insights for improvement.
  • Coordinate internal registration procedures on proposals, including follow-up with scientists and proposal teams to ensure timely completion of proposal/project summary forms.
  • Support scientists and project teams to guide them in navigating through the proposal call automation system. This includes facilitating with the Software Systems team to resolve all related technical issues/challenges.
  • Represent the Unit Head in donor debriefings/FAQ Sessions, workshops, and networking events to stay updated on funding trends and foster collaborations.
  • Support in tracking donor feedback on submitted proposals, including maintaining the unit’s intranet platform with relevant policy documents, workflow, templates, checklist, and manuals including proposal-related documents and best practices for future reference.
  • Collaborate with team members to ensure that all project development information and documentation are current and accurately maintained on the project database.
  • Perform any other job-related duties as may be assigned by the supervisor.


  • Master's Degree in International Development, Agricultural Economics, Business Administration or related field with a minimum of six (6) years’ experience working in agricultural and multicultural organizations, demonstrating a proven track record of hands-on involvement in proposal development, resource mobilization or related roles in an international development context.

The ideal candidate must:

  • Have proven experience in proposal coordination, project management, or related roles.
  • Have excellent written and verbal communication skills, with the ability to articulate complex ideas clearly and concisely.
  • Have strong organizational skills, with the ability to manage multiple projects, meet deadlines, and maintain attention to detail.
  • Be familiar with donor guidelines, grants, and proposal development processes is a plus.
  • Have ability to work under pressure and meet tight deadlines in a fast-paced environment.
  • Have high level of professionalism, integrity, and commitment to the organization's mission.
  • Demonstrate ability to establish and maintain relationships with donors, partners and stakeholders.
  • Have ability to adapt to changing priorities, navigate ambiguity and thrive in a fast-paced, dynamic environment.
  • Be proficient in Microsoft Office Suite (Word, Excel, PowerPoint), project management tools and document management systems.
  • Have collaborative mindset with proven ability to work effectively across diverse teams, including virtual teams and international partners.
  • Have strong analytical and problem-solving skills to assess proposal requirements and develop effective solutions.

We offer highly competitive salaries with equally attractive benefits and excellent working conditions in a pleasant campus environment.


How to Apply
Interested and qualified candidates should:
Click here to apply

Application Deadline  3rd October, 2023.