Jobs
Save the Children Nigeria Job for a Senior Finance Manager - Budgeting Planning & Control
Save the Children is the leading independent organization for children
in need, with programs in over 120 countries, including the United
States. We aim to inspire breakthroughs in the way the world
treats
children, and to achieve immediate and lasting change in their lives by
improving their health, education and economic opportunities. In times
of acute crisis, we mobilize rapid assistance to help children recover
from the effects of war, conflict and natural disasters. Each year, we
and our partners reach millions of children in communities around the
world. Join our dedicated and diverse staff in their work to improve the
well-being of children everywhere.
We are recruiting to fill the position below:
Job Title: Senior Finance Manager - Budgeting Planning & Control
Location: Abuja
Role Purpose
- The primary function of the Senior Finance Manager is to support
the Director of Finance in ensuring SCI Nigeria Country program
compliance with Save the Children’s accounting policy, donor
requirements and generally accepted accounting principles through the
development and implementation financial policies and procedures.
- S/he is responsible for accurate, complete and reliable
financial information is maintained in the Country program financial
system, and there exists effective control procedure. And also to
provide expert support and advice to regional Hubs, Sub offices, SMT and
budget holders.
- S/heWorks with the FD in establishing and implementing short-
and long-range departmental goals, objectives, and work plans for direct
supervisory area.
- S/he has to incorporate the highest standard of donor
requirements into CP accounting process. And s/he is responsible for
Budget vs actual Review, plan and entered into Agresso, Country offices
retain and can access on demand a valid supporting document for every
transaction (securely filed and stored for the minimum period required).
- In addition, S/he is expected to manages the Country Program
financial systems(Agresso) and provide Hubs and sub offices monthly
updates, prepares annual plan and budget submissions before 31 January,
ensures timely preparation and audit of SCI Nigeria annual Statutory
account for submissions before 31 March.
- S/he is responsible for staffing, coaching and mentor staff,
providing equal and relevant opportunities for professional and career
development.
Key Areas of Accountability
Planning and Budgeting:
- Assist the Director of Finance (FD) in supporting the management
/administration of the Country Office resources and its sub-offices
including (a) the formulation of country work program and resource
allocation, (b) providing effective support and guidance to the Senior
Management Team and other key program staff during planning and
allocation exercises; (c) monitoring implementation of donor agreements
and resource utilization. Highlight variances, provide analyses and
recommend resolution or reallocation of resources
- Ensure appropriate and adequate emergency finance and grants
procedures are detailed in the Country Office Emergency Preparedness
Plan in order to enable rapid scale up
- Ensure budget holders understand their responsibilities (e.g., through training)
- Ensure sub-offices receive adequate support to operate efficient
accounting systems, including timely receipt of monthly budget variance
analysis by budget holders, timely answers to queries and scheduling
tasks and deadlines
- Provide support as delegated to Director of HR/Support Services
to establish equitable staff compensation policies and practices within
the approved budget and donor requirements
- Participate in the Identification and effective management of
all key risks, especially financial, related to delivering the Country
Office program. Support the FD in the development of mitigation plans
at proposal stage
- Ensure correct level of budget authority exists within Country Office
- Support the FD in management of financial aspects of budget development for new proposals
Financial Accounting, Reporting, and Control:
- Manage the Country Office financial systems and provide the SMT
and all budget holders a monthly update on the budget variance analysis
and led the monthly finance meeting
- Submit timely financial reports to centre, Regional Office and donors as required
- Ensure that effective systems are put in place, and regularly
reviewed, to allow adequate financial management and control including:
- Annual accounts and tax statement preparation;
- Accounting and management information systems;
- Cash and cash flow management and control in particular gain/losses on currency exchange;
- Financial procedures during emergency responses, including
meeting all relevant responsibilities in the Rules and Principles for
Emergency Response;
- Expenditure procedures, especially around procurement;
- Documentation of all controls and procedures;
- Finance training for staff in the field and partners as necessary;
- Monitor accurate and timely submission of financial reports and
attachments to members, donors and government regulatory agencies
- Coordinate submission of control reports, respond to findings and recommend resolutions or action plans
- Lead and participate in the development of finance policies and
procedures to be able to maintain a well-financially controlled
environment in both development and emergency contexts
- Coordinate and assist CD during any internal or external audits
- Support focal persons in conducting effective grants audits
Award Management:
- Monitor completion of financial reports for awards/contracts.
Work with awards focal persons to ensure proper accounting and closing
of books upon receipt of completed reports and documents from various
sub-offices
- Provide guidance to finance and non-finance staff and coordinate efforts to ensure compliance with donor requirements
- Ensure timely and accurate information is provided through Award Management systems
- Oversee and monitor sub grantees/ grants as required per SC policies and procedures
- Develop sub-grantees through training and capacity building
- Ensure that donor financial reports and additive reports align
- Coordinate the release of donor fund summaries from the members
to ensure accurate and systematic accounting of grant transactions
Staff Management, Mentorship, and Development - Finance:
- Support the FD to ensure appropriate staffing within finance
- Ensure that all staff understand and are able to perform their role in an emergency
- Manage finance team; define expectations, provide leadership and
technical support as needed, and evaluate direct reports regularly
- Support the FD to ensure the recruitment, training, and
promotion of staff as appropriate and ensure availability of appropriate
professional development opportunities for staff incorporates staff
development strategies and Performance Management Systems into team
building process.
- Establish result based system and follow up
- Ensure adequate segregation of finance duty within Country
Office and Manage the performance of all Direct reports in the finance
work area through:
- Effective use of the Performance Management System including
the establishment of clear, measureable objectives, ongoing feedback,
periodic reviews and fair and unbiased evaluations;
- Coaching, mentoring and other developmental opportunities;
- Recognition and rewards for outstanding performance;
- Documentation of performance that is less than satisfactory, with appropriate performance improvements/ workplans
Core Competencies:
- Leading and inspiring others - Delivering results - Developing
self and others - Problem solving and decision making - Innovating and
adapting - Applying technical and professional expertise
Qualifications and Experience
- Recommended a minimum of 5 years management experience in a
corporate or an NGO environment, of which three at a management level
within the finance department of a national or international
organization
- Ability to manage a complex and diverse workload and to work to tight deadlines
- Ability to build a small, proactive team, motivating staff and
working collaboratively with colleagues and providing support and advice
as necessary
- Willingness and ability to dramatically change work practices
and hours, and work with incoming surge teams, in the event of
emergencies
- A full appreciation of the value of co-operation, both internationally and within a team environment
- Understanding of Save the Children’s vision and mission and a commitment to its objectives and values
- Written and verbal fluency in English
- Adhere to SCI Values: Accountability; Ambition; Collaboration; Creativity; Integrity
- Experience with recent experience working in an emergency context
- CPA or equivalent degree (CA, ACMA, ACCA) strongly recommended
- Excellent understanding of business and financial planning including strategic modelling
- Excellent analytical skills - the ability to analyse complex
financial data and design and produce effective management information
- Excellent experience of budgeting and budget management
- Excellent understanding of financial systems and procedures
- Strong business acumen and the ability to contribute to strategic decisions
- Excellent experience of computerised accounts packages, Excel, PowerPoint and Word
- Experience of general administration work
- Strong communication and interpersonal skills
How to Apply
Interested and qualified candidates should:
Click here to apply
Application Deadline 22nd July, 2016.