Executive Secretary at Association of Industrial Pharmacists of Nigeria (NAIP)

Association of Industrial Pharmacists of Nigeria (NAIP) include all registered and licenced Pharmacists in the Pharmaceutical Industry within Nigeria. We are dedicated to the promotion of sound Pharmacy profession, up-to-date Pharmacy education, research and Pharmacy practices within the Industrial sector. We are a technical arm of the Pharmaceutical Society of Nigeria.

We are recruiting to fill the position below:

Job Title: Executive Secretary

Location: Lagos
Employment Type: Full-time

Job Summary

• The Executive Secretary will oversee the day-to-day administrative operations of the NAIP Secretariat, ensure efficient communication, support the National Executive Committee, maintain accurate records, and facilitate the smooth running of all NAIP activities and strategic programs.
• The role requires a highly skilled, proactive, and detail-oriented professional who will work directly with the National Chairman, providing high-level administrative and executive support.

Key Responsibilities

• Work directly with the National Chairman to manage schedules, priorities, official correspondence, and engagements.
• Coordinate and manage all administrative functions of the Secretariat.
• Serve as the primary contact for NAIP members, partners, and stakeholders.
• Manage travel arrangements, meeting logistics, and official protocols.
• Track and file statutory documents, regulatory submissions, and association records.
• Facilitate communication between the Secretariat and NAIP Chapters nationwide.
• Oversee office supplies, assets, and basic financial and procurement documentation.
• Prepare correspondence, reports, minutes of meetings, and official communications.
• Support the planning and execution of NAIP conferences, trainings, and national events.
• Maintain and update membership databases, records, and documentation.
• Prepare briefs, meeting notes, and follow-up action items for the Chairman and Executive Committee.

Required Qualifications

• A Degree in Biochemistry, Microbiology, or a related field.
• Master’s degree (MBA) is highly desirable and strongly preferred.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and digital communication tools.
• High level of professionalism, confidentiality, and integrity.
• Strong interpersonal skills, with the ability to interact effectively at senior leadership levels.
• Minimum of 3 - 5 years’ experience in administrative, secretariat, or executive-level support roles.
• Experience in pharmaceutical factory setting is an added advantage.
• Strong organizational, planning, and multitasking abilities.

Preferred Skills:

• Familiarity with the pharmaceutical industry or regulatory environment.
• Experience working with membership-based professional organizations.
• Event coordination and project management experience.

Remuneration
Attractive, competitive, and commensurate with qualifications and experience.

How to Apply
Interested and qualified candidates should send their CV to: [email protected] using the Job Title as the subject of the email

Application Deadline 8th December, 2025.