Short-Term Operations Assistant at International NGO Safety Organisation (INSO)

International NGO Safety Organisation (INSO) - Founded in 2011, the International NGO Safety Organisation (INSO) is a British charity that supports the safety of aid workers by establishing safety coordination platforms in insecure contexts. INSO provides registered NGOs with a range of free services including real-time incident tracking, analytical reports, safety related data and mapping, crisis management support, staff orientations and training.

We are recruiting to fill the position below:

Job Title: Short-Term Operations Assistant

Location: Abuja

Job Summary

• The Operations Assistant is responsible for supporting the Operations team – the HR and Admin. Officer and the Logistics and Procurement Officer with all filing and documentation related activities.
• He/she will be responsible for ensuring all administrative tasks are completed diligently.
• He/she will directly report to INSO Operations Manager.
• This is a temporary 3-month position.

Major Responsibilities

• Update all staff asset allocation forms and file accordingly
• Prepare and file forms and other documents
• Prepare and update trackers
• Update inventory databases
• Assist with recruitment and onboarding processes
• Update logs and order forms – Review log books
• Follow up with vendors and service providers (visa renewals, security guards)
• Prepare payment requests with supporting documentation
• Assist in the planning and implantation of audit activities
• Prepare, track, and maintain purchase requests and allocate PR numbers
• Update Procurement and Human Resources filing records
• Support various procurement purchases (diesel, consumables, etc.)
• Other duties as assigned.

Mandatory Qualifications

• A University Degree or Advanced Certificate or equivalent in a relevant field is required
• Proven work experience as an Operations Assistant or similar role
• Excellent written and verbal communication skills
• Superb organizational abilities
• Outstanding interpersonal skills.

Key Personal Competencies:

• Attention to detail
• Creativity and proactive attitude
• Energetic and willing to learn
• Ability to work in a fast paced, multi-cultural and close-knit team to deliver tangible results on a deadline.
• Excellent interpersonal and communication skills, and ability to work in a multi-cultural environment
• High level of confidentiality and integrity

How to Apply
Interested and qualified candidates should send their complete Applications to: [email protected] using "INSO Operations Assistant – Abuja" as the subject of the email.

Applications should include:

• Up-to-date CV (maximum 3 pages).
• Cover letter (1 page max) – specifying how you meet the mandatory requirements, your motivation in applying and what you hope to bring to INSO.

Note

• Only shortlisted candidates will be contacted after the closing date.
• Female candidates are strongly encouraged to apply.
• Please do not send any additional information (certificates, other writing samples, etc.) and keep the total size of your application under 2MB if possible

Application Deadline 26th October, 2022.