Vacancy in an International Non-Governmental Organization for a Program and Administrative Coordinator
An International Non-Governmental Organization currently implementing a
program to improve the participation of key Nigerian stakeholders in
electoral and political processes is looking for Nigeria citizens to
fill the position below in its office in Abuja, Nigeria:
Job Title: Program and Administrative Coordinator
Location: Abuja
Duties and Responsibilities
- Assist the RPD and field Accountant with Site management of all
day-to-day operations, such as ensuring all required office supplies and
equipment are in stock.
- Establish and maintain filing systems for the office including
both electronic and hard copy files. These include both official and
working files, as well as program files in a public shared drive that
can be accessed by other staff.
- Establish and maintain a log of all incoming and outgoing documents.
- Maintain leave and travel calendar for RPD and staff
- Coordinate procurement and ensure that donor and organization procurement guidelines are followed at all times.
- Maintain a list of contacts including vendors, contractors,
implementing partners, relevant government agencies, key stakeholders
and donor agencies as well as ensure that the contact Information is
kept current.
- Draft Initial response requests, as well as other routine,
non-technical correspondence, for signature of the RPD. Track responses
to requests and invitations and/or actions taken, ensuring that
deadlines are met and maintain electronic copies of all final signed
correspondence sent in response. Respond to routine inquires and take
messages.
- Identify action Items from meetings and incorporate them into an
action tracker. Follow up with other offices (program or finance) to
ensure that actions are completed.
- Coordinate maintenance of office equipment and ensure proper usage and storage
- Oversee and ensure that the office maintains stocks of expendable supplies
- Perform other office program & administrative responsibilities similar in scope.
Qualifications and Experience
- Minimum of 3 years work experience with an International Non-Governmental Organization.
- B.Sc. in Business Administration or any similar field.
- Excellent verbal & written communication skills
- Work under strict deadlines
- Work independently or as a team
- Experience in Logistics and administration.
- Demonstrated leadership & organizational skills
- Knowledge and experience with USG grant and contract proposals, regulations and procedures.
Note: Only shortlisted candidates will be contacted.
How to Apply
Interested and qualified candidates should submit their CV's and cover letter (addressed to the Resident Program Director) to:
[email protected]
Application Deadline: Tuesday, 30th May, 2017.