Jobs
Abuja Clinics Job Opening for a Personal Assistant to the CEO
Abuja Clinics is a world class health facility dedicated to providing
all health needs; not only curative but also preventive. Abuja Clinics
boast of cutting edge equipments which aid in the diagnosis and
treatment of medical and surgical conditions.
We have highly trained and
dedicated staff who provide excellent care. Its computerized systems
ensure confidentiality and continuity. Abuja Clinics aim to set a
standard for medical care hence it continues updating and upgrading to
ensure the best. At Abuja Clinics, optimal health and quality of life is
the concern.
We are recruiting to fill the position of:
Job Title: Personal Assistant to the CEO
Location: Abuja
Reporting to: Chief Executive
Purpose of the Post
- To provide a strictly confidential personal assistant role to
the Chief Executive Officer, to manage his workload, assist him/her in
her tasks on hand and act as gatekeeper to him/her.
Main Responsibilities
- To provide a comprehensive secretarial and administration service to the Chief Executive across the range of his work.
- To maintain and organise the Chief Executive’s diary, filing system and all other relevant areas as necessary.
- To be responsible for receiving enquiries and providing an effective referral service to service users.
- To maintain the complaints file and ensure all complaints are responded to within target timescales.
- To maintain and continuously keep up to date all company’s mailing lists.
- To ensure the effective management and update of all relevant databases.
- To liaise positively and professionally with colleagues and visitors;
- Commit to working proactively to support both the team and project output;
- To be amiable, professional and approachable at all times.
- To support the Chief Executive in her projects, proposals, bids, etc. through research, consultation, team-management
- To facilitate meetings, schedule debriefing meetings so follow
up action can be implemented. Also by arranging refreshments, seating
and taking minutes if required to do so.
- To respond to Board member and other stakeholder queries in a timely and professional manner, both orally and in writing.
- To co-ordinate all senior management and Board member travel arrangements
- To compile Board papers and ensure they are sent in good time
for meetings. To circulate reports, minutes and agendas for Board and
Sub-committee meetings. To liaise with the Chairman and other Board
Members on various matters as required.
- Any other duties commensurate with the accountabilities of the post.
Person Specification
Knowledge:
- Good knowledge of database systems and processes
- Clear understanding of confidentiality
- Health & Safety Legislation.
Ability:
- Ability to work under pressure to agreed deadlines and adapt to change.
- The ability to pay high attention to detail to ensure that high quality work leaves the organization
- Ability to work in a flexible manner - out of hours as required.
- Excellent written English and the ability to communicate at all levels
Qualification & Training:
- Educated to Degree level in Secretariat studies is desirable.
Experience:
- 4-5yrs previous experience in a similar role;
- Age required: 25-34 years.
Skills:
- Excellent IT Skills, including use of ICT packages i.e. Word, Excel, Power point, Access.
- Strong interpersonal skills with an approachable personality;
- Excellent letter writing and organisational skills
How to Apply
Interested and qualified candidates should send their CV's to:
[email protected]
Note: Position applied for should be the subject of the mail.
Application Deadline 20th July, 2015.
