Admin / Front Office Assistant at XPO Marine Services Limited

XPO Marine Services is an integrated provider of offshore marine support services to the oil and gas industry in West Africa. We offer a wide spectrum of services, ranging from Vessel Chartering, Survey & Geotechnical Services, Subsea IMR, Well Intervention Services, General EPC Services, and Offshore Waste Management Services.

We are recruiting to fill the position below:

Job Title: Admin / Front Office Assistant

Location: Lagos

Duties and Responsibilities

• This is a full-time on-site role for an Admin Assistant/Front Office staff.
• The staff will be responsible for managing the front office by welcoming visitors, answering and directing inquiries, scheduling appointments, and performing a variety of administrative tasks, including clerical support, mailing, and handling calls.
• Assist in making meeting room reservations, catering arrangements and other office events management.
• Responsibilities and job description may be refined with changing business needs.
• Role holder is skilled integrator - s/he collaborates across functions, workstreams, teams and internal/external stakeholders to implement the organization’s vision and set out goals.
• Assist with administrative duties in the company.
• Prepare memos, organizing and filing of documents.
• Screen and prioritize visitors based on appointments.
• Provide support in achieving major business goals.
• Proper keeping of records and documents.
• Manage the company’s social media pages.
• Ensure the front desk is neat, presentable, and equipped with all the necessary supplies such as pens, forms, and paper.
• Respond to visitor’s questions professionally and courteously.
• Accept all letters and packages and distribute them to their appropriate departments.
• Track and order office equipment and supplies.
• Perform basic data entry when needed.
• Any other duties assigned.

Qualifications

• Candidates should possess Diploma or Bachelor's Degrees in Business Administration or related fields with relevant work experience.
• Ability to prioritize multiple tasks and work efficiently under pressure.
• Previous experience working in an office environment is an advantage.
• Administrative skills
• Clerical Skills
• Excellent phone etiquette and communication skills
• Strong interpersonal skills and ability to interact with visitors.
• Proficiency with Microsoft Office tools and other office productivity software

How to Apply
Interested and qualified candidates should send their CV to: [email protected] using the Job Title as the subject of the email.